Jacquelyn E. Roth Email & Phone Number

Vancouver, Bc, Ca

Vancouver, British Columbia, Canada

Vancouver, Canada Area

1. Develop and maintain detailed production schedules, ensuring all aspects of the project are appropriately timed and executed.2. Coordinate logistics for film and TV shoots, including securing locations, permits, and necessary equipment.3. Facilitate communication and coordination among various departments, such as directing, cinematography, art department, and post-production, to ensure a cohesive production process.4. Liaise with vendors, negotiate contracts, and manage relationships to secure necessary resources and services within budget constraints.5. Assist in casting processes, scheduling auditions, and coordinating talent contracts and payments.6. Handle paperwork and documentation related to production, including release forms, location agreements, and insurance certificates.7. Manage budgets and expenses, tracking costs and ensuring financial compliance throughout the production.8. Organize and coordinate production meetings, taking notes and distributing action items to relevant team members.9. Collaborate with the production team to troubleshoot and solve day-to-day challenges that arise during filming.10. Maintain accurate records of production progress, including script versions, shot lists, and post-production status, to ensure smooth workflow and timely completion of the project. 11. Coordinate and book all travel for Above-the-Line crew which includes cast, writers, directors, and producers.

Vancouver, British Columbia, Canada

1. Assist in preparing and processing invoices, purchase orders, and payment vouchers for various production expenses.2. Reconcile and track petty cash expenditures, ensuring accuracy and proper documentation.3. Support the production accountant in handling payroll for cast and crew, including preparing timesheets, calculating hours, and verifying rates.4. Maintain organized and up-to-date financial records, including filing and archiving documents for audit purposes.5. Collaborate with production teams to track and allocate project budgets, keeping a close eye on expenditures to avoid cost overruns.6. Process and reconcile credit card statements related to production expenses, ensuring compliance with company policies.7. Handle accounts payable and accounts receivable tasks, processing payments to vendors and tracking outstanding invoices.8. Assist in preparing weekly or monthly financial reports summarizing production expenses and budget status for management review.9. Liaise with banks, vendors, and other financial institutions to facilitate smooth financial transactions and resolve any payment issues.10. Support tax credit applications and incentive programs by gathering necessary financial data and documentation.11. Assist in preparing financial documentation required for insurance claims and audits related to the production.12. Reconcile bank statements and cash balances, ensuring accuracy and proper allocation of funds.13. Verify cast and crew expense reports for reimbursement, ensuring adherence to production policies and guidelines.14. Provide administrative support to the production accounting team, including data entry and managing filing systems.15. Collaborate with the production coordinator to track and document production expenses, verifying that all relevant cost information is accurately captured for reporting and analysis.

Burnaby, British Columbia, Canada

- Managed both Canadian and US credit card processing software, ensuring secure and efficient financial transactions across multiple jurisdictions.- Reconciled petty cash accounts for the entire production, meticulously tracking and documenting expenses to maintain accurate financial records.- Oversaw full-cycle accounts payable processes for the construction and post-production departments, effectively managing vendor invoices, payments, and reconciliations.- Took charge of processing all Above-the-Line (ATL) per diem payments and reimbursements, ensuring timely and accurate disbursement of funds to cast and crew members.- Implemented rigorous financial controls and compliance measures to prevent discrepancies and maintain financial integrity throughout the production process.

Burnaby, British Columbia, Canada

Managed both Canadian and US credit card processing software, ensuring secure and efficient financial transactions across multiple jurisdictions.Reconciled petty cash accounts for the entire production, meticulously tracking and documenting expenses to maintain accurate financial records.Oversaw full-cycle accounts payable processes for the construction and post-production departments, effectively managing vendor invoices, payments, and reconciliations.Took charge of processing all Above-the-Line (ATL) per diem payments and reimbursements, ensuring timely and accurate disbursement of funds to cast and crew members.Implemented rigorous financial controls and compliance measures to prevent discrepancies and maintain financial integrity throughout the production process.

Burnaby, British Columbia, Canada

- Managed both Canadian and US credit card processing software, ensuring secure and efficient financial transactions across multiple jurisdictions.- Reconciled petty cash accounts for the entire production, meticulously tracking and documenting expenses to maintain accurate financial records.- Oversaw full-cycle accounts payable processes for the construction and post-production departments, effectively managing vendor invoices, payments, and reconciliations.- Took charge of processing all Above-the-Line (ATL) per diem payments and reimbursements, ensuring timely and accurate disbursement of funds to cast and crew members.- Implemented rigorous financial controls and compliance measures to prevent discrepancies and maintain financial integrity throughout the production process.

Burnaby, British Columbia, Canada

- Managed both Canadian and US credit card processing software, ensuring secure and efficient financial transactions across multiple jurisdictions.- Reconciled petty cash accounts for the entire production, meticulously tracking and documenting expenses to maintain accurate financial records.- Oversaw full-cycle accounts payable processes for the construction and post-production departments, effectively managing vendor invoices, payments, and reconciliations.- Took charge of processing all Above-the-Line (ATL) per diem payments and reimbursements, ensuring timely and accurate disbursement of funds to cast and crew members.- Oversaw the entire process of processing payroll for the second unit crew, accurately calculating hours, rates, and deductions for timely and accurate payments.- Collected and verified required payroll documentation from crew members, ensuring compliance with industry standards and company policies.- Responded to crew members' inquiries regarding payroll and addressed any issues or discrepancies promptly and professionally.- Maintained organized records of crew information, contracts, and payroll data, ensuring easy access and retrieval for auditing purposes.- Coordinated with various departments to gather and verify timecards and other payroll-related documents.- Ensured all payroll processing deadlines were met, guaranteeing crew members were paid on time without delays.- Complied with labor laws and union regulations, staying up-to-date on any changes that may affect payroll processing for the second unit crew.- Kept abreast of industry standards and best practices for crew payroll processing, implementing improvements to increase efficiency and accuracy.- Maintained confidentiality and handled sensitive payroll information with utmost discretion and professionalism.

Vancouver, British Columbia, Canada

- Process invoices and verify accuracy, ensuring all relevant information, such as project codes and approvals, is included.- Enter invoice data into the accounting system, ensuring proper coding and classification for accurate expense tracking.- Coordinate with the purchasing department and production teams to obtain necessary approvals for invoices and purchase orders.- Review vendor statements and reconcile them with accounts payable records to ensure all payments are up to date and accurate.- Prepare and process payments to vendors, including checks, electronic transfers, and wire payments, within established payment terms.- Handle inquiries and resolve discrepancies with vendors regarding payment status and invoice details.- Maintain a well-organized and up-to-date accounts payable filing system for easy retrieval and audit purposes.- Assist in managing vendor relationships, negotiating terms and agreements, and ensuring timely payments to maintain good working partnerships.- Collaborate with the production accountant to track project budgets and expenses related to accounts payable.- Support the month-end close process by reconciling accounts payable sub-ledgers and preparing accruals for outstanding invoices.- Assist with the preparation of financial reports related to accounts payable, providing accurate and timely information to management.- Process expense reports and reimbursements for cast and crew members, adhering to company policies and industry guidelines.- Monitor and track outstanding payables, following up on any past-due invoices and resolving payment issues as necessary.- Ensure compliance with company policies and industry regulations related to accounts payable processing.- Collaborate with the assistant production coordinator and other departments to verify expense coding and resolve any discrepancies in billing or invoices.

Vancouver, British Columbia, Canada

- Managed both Canadian and US credit card processing software, ensuring secure and efficient financial transactions across multiple jurisdictions.- Reconciled petty cash accounts for the entire production, meticulously tracking and documenting expenses to maintain accurate financial records.- Implemented rigorous financial controls and compliance measures to prevent discrepancies and maintain financial integrity throughout the production process.

Vancouver, Canada Area

- Managed both Canadian and US credit card processing software, ensuring secure and efficient financial transactions across multiple jurisdictions.- Reconciled petty cash accounts for the entire production, meticulously tracking and documenting expenses to maintain accurate financial records.- Implemented rigorous financial controls and compliance measures to prevent discrepancies and maintain financial integrity throughout the production process- Entering financial transactions into the accounting system accurately and efficiently, including invoices, purchase orders, and payment details.- Processing and tracking vendor invoices, ensuring timely payments to suppliers, and reconciling accounts.- Verifying and reconciling expenses, ensuring adherence to budget allocations and proper coding.- Generating and tracking purchase orders, coordinating with vendors, and verifying receipts.- Maintaining organized financial records and files, ensuring easy access for audits and inquiries.-Corresponding with vendors, resolving payment-related inquiries, and managing accounts.- Ensuring compliance with financial policies, industry regulations, and internal controls.- Providing general administrative support to the accounting department, including managing emails, phone calls, and office organization.

Vancouver, Canada Area

- Managed both Canadian and US credit card processing software, ensuring secure and efficient financial transactions across multiple jurisdictions.- Reconciled petty cash accounts for the entire production, meticulously tracking and documenting expenses to maintain accurate financial records.- Implemented rigorous financial controls and compliance measures to prevent discrepancies and maintain financial integrity throughout the production process.

Vancouver, Canada Area

- Reconciled petty cash accounts for the entire production, meticulously tracking and documenting expenses to maintain accurate financial records.- Entering financial transactions into the accounting system accurately and efficiently, including invoices, purchase orders, and payment details.- Processing and tracking vendor invoices, ensuring timely payments to suppliers, and reconciling accounts.- Verifying and reconciling expenses, ensuring adherence to budget allocations and proper coding.- Generating and tracking purchase orders, coordinating with vendors, and verifying receipts.- Maintaining organized financial records and files, ensuring easy access for audits and inquiries.-Corresponding with vendors, resolving payment-related inquiries, and managing accounts.- Ensuring compliance with financial policies, industry regulations, and internal controls.- Providing general administrative support to the accounting department, including managing emails, phone calls, and office organization.

Burnaby, Bc

- Reconciled petty cash accounts for the entire production, meticulously tracking and documenting expenses to maintain accurate financial records.- Entering financial transactions into the accounting system accurately and efficiently, including invoices, purchase orders, and payment details.- Processing and tracking vendor invoices, ensuring timely payments to suppliers, and reconciling accounts.- Verifying and reconciling expenses, ensuring adherence to budget allocations and proper coding.- Generating and tracking purchase orders, coordinating with vendors, and verifying receipts.- Maintaining organized financial records and files, ensuring easy access for audits and inquiries.-Corresponding with vendors, resolving payment-related inquiries, and managing accounts.- Ensuring compliance with financial policies, industry regulations, and internal controls.- Providing general administrative support to the accounting department, including managing emails, phone calls, and office organization.

Vancouver, Canada Area

• Assisting the Production Manager in coordinating the Storyboard and BG Builds teams, ensuring project deadlines and milestones are met.• Collaborating with the Design Coordinator and Production Manager to create and distribute storyboard packages.• Tracking the progress of each storyboard throughout production, ensuring adherence to schedules.• Providing updated materials (designs, scripts, pick-ups, etc.) to Storyboard Artists and the BG Builds team.• Facilitating communication between Directors, Storyboard Supervisor, and Artists to ensure timely feedback, notes, and revisions.• Managing revisionists' schedules and tracking revisions.• Scheduling editing sessions and meetings, preparing necessary materials for effective collaboration between Artists, Supervisors, and Directors.• Handling scanning, cutting, and exporting of board panels.• Distributing copies of conformed boards to editors and supervisors.• Coordinating with the Design Coordinator for board pulls.• Collaborating with the Layout Coordinator to ensure animatics are locked and information is smoothly passed to the next production stage.• Overseeing the upload and tracking of BG Builds materials from overseas studios.• Inputting data from BG Builds Supervisor and arranging shipment to overseas studios.• Ensuring completion of BG Builds materials and their handover to the Layout Coordinator.• Maintaining effective communication channels to relay priorities, issues, schedules, and relevant production information to the team as needed.

Burnaby, Bc

Burnaby, Bc

Burnaby, Bc

1. Assisted Production Coordinator in securing work Visas for foreign workers.2. Arranged travel and accommodations, ensuring smooth logistics for cast and crew.3. Coordinated daily production schedule with Production Manager, Line Producer, and 1st AD, ensuring punctuality for all meetings.4. Compiled and updated comprehensive Crew, Contact, and Cast lists for the entire production.5. Managed distribution of production paperwork to over 200 individuals across 15 different departments, utilizing both hard copy and electronic formats.6. Oversaw and managed the production email account, promptly responding to and forwarding emails to the appropriate recipients.7. Handled interactions with local vendors, efficiently ordering necessary supplies for the production.8. Prepared and distributed Wrap Binders to both the Production Company and Production Team upon project completion.9. Established and maintained an organized filing system, effectively categorizing A-Z production files and Day Files for each production day.10. Collaborated with 2nd AD to distribute callsheets, promptly editing and forwarding them for the next day's production via email.11. Provided administrative support, including answering phones, checking emails, making photocopies, and assisting various departments with their tasks.12. Managed the approval process for all UBCP Cast Contracts and cast Deal Memos.13. Handled procurement of essential set equipment such as walkies, internet services, and expendables.14. Maintained a well-organized and detailed Purchase Order binder for streamlined financial tracking.15. Created, edited, and published Daily Production Reports (DPR's), ensuring accurate and timely documentation of production progress.

North Vancouver, Bc

Second Assistant Production Coordinator

Burnaby, Bc

Vancouver, Canada Area

- Successfully organized flawless corporate events, handling all paperwork, venue rentals, and event catering requirements.- Efficiently monitored and managed CEO's email accounts, promptly responding to high-priority messages.- Prepared executive-level presentations and materials for meetings, ensuring professionalism and accuracy.- Implemented systematic workflow enhancements, optimizing administrative tasks for the CEO's efficiency.- Maintained professional correspondence and handled phone calls on behalf of the CEO.- Skillfully managed the CEO's calendar and schedules, as well as other employees as required.- Attended to both professional and personal errands, providing comprehensive support to the CEO.- Arranged all travel, accommodations, and car rental needs for the CEO and other employees when necessary.- Established and maintained a highly organized filing system for sensitive information, accessible to approved employees both in hard copy and digital format (DropBox).- Scheduled all business meals, including breakfast, brunch, lunch, and dinners, with knowledge of downtown business-friendly restaurants.- Created, organized, and managed company expense reports using MS Excel and online programs like Expensify.- Generated invoices for services rendered, ensured timely payment collection using online software Wave Accounting, and followed up with companies about upcoming payments as needed.- Handled all bank deposits and maintained an accurate and detailed deposit book for bookkeeping purposes.

Vancouver, Canada Area

- Successfully organized flawless corporate events, handling all paperwork, venue rentals, and event catering requirements.- Efficiently monitored and managed CEO's email accounts, promptly responding to high-priority messages.- Prepared executive-level presentations and materials for meetings, ensuring professionalism and accuracy.- Implemented systematic workflow enhancements, optimizing administrative tasks for the CEO's efficiency.- Maintained professional correspondence and handled phone calls on behalf of the CEO.- Skillfully managed the CEO's calendar and schedules, as well as other employees as required.- Attended to both professional and personal errands, providing comprehensive support to the CEO.- Arranged all travel, accommodations, and car rental needs for the CEO and other employees when necessary.- Established and maintained a highly organized filing system for sensitive information, accessible to approved employees both in hard copy and digital format (DropBox).- Scheduled all business meals, including breakfast, brunch, lunch, and dinners, with knowledge of downtown business-friendly restaurants.- Created, organized, and managed company expense reports using MS Excel and online programs like Expensify.- Generated invoices for services rendered, ensured timely payment collection using online software Wave Accounting, and followed up with companies about upcoming payments as needed.- Handled all bank deposits and maintained an accurate and detailed deposit book for bookkeeping purposes.

Vancouver, Canada Area

- Plan and execute internal and external corporate events, ensuring seamless coordination and flawless execution.- Maintain a comprehensive and accurate log of building FOB signouts, effectively managing access control and security measures.- Handle the collection and return of FOB deposits as needed, maintaining a transparent and organized process.- Act as a point of contact with the building owner/landlords, addressing any building-related issues promptly and ensuring a safe working environment.- Maintain the office space in a "client-ready" state, ensuring a professional and welcoming atmosphere for visitors and team members.- Take responsibility for the cleanliness and organization of the kitchen and bike room, promoting overall hygiene and safety for all occupants.- Coordinate with the office cleaning crew to ensure daily sanitization requirements are met, maintaining a hygienic and pleasant workspace.- Manage and organize Meeting Room bookings through a shared Google Calendar, resolving any scheduling conflicts or space limitations efficiently.

Vancouver, Canada Area

- Efficiently obtain, edit, and distribute daily callsheets, ensuring timely communication of important production details to the team, both in hard copy and through production email.- Manage and maintain the production email inbox, promptly responding to inquiries and forwarding messages to the appropriate departments.- Budget and procure office craft services, ensuring a well-stocked and enjoyable workspace for the production team.- Oversee the budgeting and procurement of office supplies and expendables, maintaining a well-stocked inventory to support smooth production operations.- Maintain a precise and complete petty cash float, liaising with accounting to ensure prompt reimbursement and adherence to financial protocols.- Coordinate and place orders for production office lunches through a designated catering service, ensuring the team is provided with quality meals during work hours.- Establish and maintain an organized filing system, ensuring easy access to important production documents and records.- Assist with office runs as needed, promptly fulfilling errands to support various production requirements.- Handle administrative tasks such as answering phones, faxing, and photocopying production paperwork as necessary.- Provide support to the accounting department, aiding with payroll, accounts payable, or filing tasks when required.