*Provide executive support in a one-on-one working relationship, serving as the primary point of contact for all constituencies pertaining to the Office of the CEO*Serve as the administrative liaison to the board of directors and senior management teams; maintaining discretion and confidentiality in relationships; adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of material before meetings*Proactively spearheaded the introduction of the ZECK platform to our executive team, revolutionizing our approach to board meetings and achieving remarkable success in its implementation*Complete critical aspects of deliverable with a hands-on approach, including drafting letters, personal correspondence, and other tasks to facilitate the CEO's ability to effectively lead the company*Gatekeeper for calendar of events; lead and manage travel for conferences and broker visits*Manage day-to-day operations of the office to ensure the office runs smoothly, efficiently, and effectively

*Entrusted with a pivotal role in supporting a group of executives in the restructuring and acquisition preparation of the organization, working closely with the executive team, facilitating productive discussions, organizing high-level meetings, and ensuring seamless information flow, acting as the liaison between executives and potential buyers, coordinating all meeting logistics and ensuring smooth communication channels*Conducted data collection and analysis, preparing insightful memos and correspondence, creating templates and presentations, maintaining organizations charts, compiling bi-weekly sales reports and spreadsheets Coordinated logistics for budget meetings, securing airfare, hotel and meeting space*Managed the preparation, submission, and reconciliation of expense reports*Assumed responsibility for approving and processing invoices from external vendors and contractors*Provided support to the HR department, assisting with ADP transition, writing company announcements, creating interview, and onboarding agendas, updating corporate directory, assisting with payroll by verifying I-9s, updating safety protocols, identifying exit routes & zones for safety captains, updating EntraPass to maintain access levels for employees and organized holiday festivities*Managed day-to-day upkeep of the office, responding to failed alarm systems, office repairs and upgrades and initiating the organization of the server room*Served as the team lead for Rent Deferral Project, sending communications to all Landlords and Property Managers requesting lease amendments (80+ sales stores) in response to pandemic

Summary: Supported the Senior Managing Director and team by providing comprehensive project and business administration assistance. Demonstrated expertise in document preparation and management, meeting scheduling and planning, travel coordination, and expense reporting. Implemented problem-solving strategies to enhance departmental efficiency and organization.*Managed the Senior Managing Director's calendar and contacts, ensuring effective time management and smooth coordination*Orchestrated internal and external meetings, including setting up conference calls and arranging in-house training sessions*Facilitated domestic and international travel arrangements using company travel services*Updated sales opportunities and activities within the CRM tool, generating requested reports*Prepared accurate time and expense reports, maintaining meticulous attention to detail*Drafted and edited various forms of correspondence, reports, and presentation, adhering to established formatting guidelines*Exercised professionalism and maintained strict confidentiality in all communications*Successfully handled special projects and additional administrative duties as assigned or proactively identified*Coordinated and supported networking/marketing events, managing venue arrangements, invitations, menu selection, and guest lists

*Managed multiple calendars and schedules, optimizing efficiency and accessibility for executives *Handled incoming phone calls and correspondence, prioritized critical items for action*Prepared travel arrangements, leveraging strong attention to detail to facilitate seamless trips *Processed invoices from external vendors and contractors, maintaining timeliness and accuracy *Prepared monthly accrual reports for finance department and assisted with executive’s expense reports *Created and maintained an efficient filing system both electronic and paper*Coordinated meetings, conference calls, webcasts, and videoconferencing*Prepared all of executive materials/deliverables, including preparation for quarterly H&S Board meetings Provided valuable support for global & regional conferences, ensuring smooth execution & successful outcomes*Fostered strong relationships and established rapport with internal consultants contributing to a collaborative work environment*Maintained confidentiality at the executive and companywide levels, upholding the highest level of professionalism*Acted as a liaison with the Office of the CEO, providing support to the CEO when in Chicago

*Provided comprehensive support, demonstrating exceptional calendar management skills, and effectively coordinating meetings involving internal and external executives, consultants, investors, and assistants Skillfully managed travel arrangements for Principals and firm Associates, ensuring smooth and efficient itineraries*Oversaw the internal business development database and CRM system in collaboration with the supervising Managing Director, facilitating effective client relationship management *Coordinated webinars and video conferencing for both small and large group meetings, fostering seamless communication and collaboration*Assumed responsibility for production-related tasks for materials, including printing, binding, & shipping, ensuring accurate and timely delivery for board meetings*Assisted in the organization of internal and external meetings, conferences, and firm outings, demonstrating attention to detail*Processed routine correspondence, showcasing excellent written communication skills*Contributed to the development of policy and procedure manuals, providing valuable input and support Prepared and reconciled expense reports, ensuring accuracy and compliance with company policies and procedures

*Prepared a variety of written materials, including proposals, position specs, client presentations, appraisals, and reference reports. Responsibilities encompassed organizing and collecting data, typing, formatting, proofreading, and ensuring timely delivery*Effectively communicated with domestic and international clients and candidates, demonstrating strong interpersonal skills and fostering positive professional relationships*Managed business calendars, efficiently coordinating candidate and consultant travel arrangements (both domestic and international) as well as interview schedules*Monitored Accounts Receivables and provided support in timely account collections to maintain financial efficiency.*Coordinated the approval of monthly Client Billing Information to ensure accurate invoicing for client accounts*Served as a knowledgeable focal point for engagement activity, offering expertise and guidance to internal stakeholders.*Proficiently utilized the SAP system and Searcher database to open and close search engagements.*Ensured comprehensive documentation of business development activities within the Searcher system*Scheduled and organized video conferences and SKYPE calls with candidates and clients, facilitating seamless communication and collaboration*Managed the processing of travel and expense reports, while also reconciling Diners Club statements.*Screened telephone calls and warmly greeted clients and candidates, offering professional and courteous assistance

*Provided support to the President/CEO and three VPs, ensuring seamless calendar management and coordination of meetings & conferences*Acted as a trusted liaison with company executives, fostering effective communication and collaboration Supported departmental events, company outings, holiday parties, demonstrating strong organizational skills Managed purchase orders, check requests, and reconciled corporate AmEx card transactions*Assisted in new business pitches, updating capabilities presentations, and coordinating travel and logistics Coordinated submissions for multiple advertising competitions: including mediums such as iPad and mobile apps, videos, websites, CRM programs, social media, video/simulation, interactive show booths, TV spots and print publications*Lead the gathering and submission of agency requirements for the MedAdNews Manny Project*Facilitated agency PR announcements collaborating with PR agencies to ensure accurate and approved releases*Provided personal assistance, arranging travel, dinner reservations, award shows, and art purchases *Managed self-promotion articles for the agency, coordinating photo shoots with vendors*Collaborated with media publications by organizing internal agency launch kick-offs*Supported visualization creation and provided comprehensive support

*Provided direct support to the EVP, Assistant Controller, Controller, and Accountant in overseeing international investments and trusts, showcasing an exceptional grasp of intricate financial operations.*Full control over calendars and meetings, orchestrating seamless coordination of teleconferences and WebEx sessions, ensuring optimal collaboration and communication across geographically dispersed teams.*Exercised a keen eye for detail and meticulous planning while arranging extensive international travel, skillfully crafting comprehensive itineraries to facilitate smooth and efficient journeys.*Demonstrated proficiency in financial administration by adeptly preparing and submitting accurate expense reports, maintaining financial records.*Applied advanced Excel skills to create sophisticated spreadsheets and flowcharts, harnessing data visualization techniques to provide comprehensive insights into complex financial structures.*Maintained daily phone contact with company executives, fostering strong professional relationships, and ensuring comprehensive team phone coverage.*Efficiently updated organizational charts and managed Databook sheets, ensuring accurate and up-to-date records for all trusts and investments.*Exercised exceptional written communication skills by composing and disseminating routine and confidential correspondence, upholding the highest standards of professionalism and confidentiality.*Actively participated in and diligently followed up on pending projects, demonstrating a proactive approach to task management and contributing to the successful execution of critical initiatives.*Demonstrated exceptional organizational skills by meticulously organizing and managing files, ensuring easy access to vital information and facilitating seamless workflow processes.*Provided reliable backup reception support, showcasing versatility and adaptability in assuming additional responsibilities as needed.

*Played a pivotal role in corporate restructuring and merger initiatives, showcasing a keen understanding of complex business dynamics and contributing to the seamless execution of strategic organizational changes*Demonstrated exceptional proficiency in coordinating extensive travel arrangements, managing calendars, and scheduling meetings to optimize time management and facilitate seamless collaboration*Exercised precision and attention to detail in managing firm expense and time reports, ensuring accurate tracking and timely submission to uphold financial integrity and operational efficiency*Successfully orchestrated and coordinated special events, leveraging impeccable organizational skills to execute memorable and impactful experiences that align with organizational objectives*Maintained comprehensive weekly reports on new clients and matters, effectively tracking and monitoring crucial data to support informed decision-making and strategic planning. Proficiently managed bill preparation, facilitating the timely and accurate generation of monthly invoices for clients*Conducted various day-to-day administrative duties with utmost professionalism and efficiency, skillfully prioritizing tasks and demonstrating versatility in managing diverse responsibilities*Reliably provided backup reception support, demonstrating adaptability and seamlessly assuming additional responsibilities as needed to ensure smooth office operations