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Support in procurement of office equipment/items/stationery;  Responsible for ensuring timely travel and logistical arrangements related to visits, meetings, workshops and events. This includes coordination for requisite approvals, arranging for flights/ trains, airport transfers, local conveyance, hotel bookings, conference rooms, refreshments, etc.  Ensure preparation of conference / meeting kits as requested by staff  Coordinate with relevant internal / external… Show more Support in procurement of office equipment/items/stationery;  Responsible for ensuring timely travel and logistical arrangements related to visits, meetings, workshops and events. This includes coordination for requisite approvals, arranging for flights/ trains, airport transfers, local conveyance, hotel bookings, conference rooms, refreshments, etc.  Ensure preparation of conference / meeting kits as requested by staff  Coordinate with relevant internal / external stakeholders for effective execution of visits, meetings, workshops and events, as required.  Verify all the bills sent by hotels / travel agents after completion of visits, meetings, workshops, events, etc., and submit these to Accounts for further processing.  Responsible for preparation of regular (monthly/quarterly/annual) management reports, relating to Administration and Logistics.  Build and maintain positive working relationships with all members of staff and contacts both within and outside the project and provide support to the staff on issues relating to Administration and logistics Screening and short listing candidates as per the Manpower requisition received.  Sourcing candidates from the available sources.  Conduct first round of telephonic interview with the candidates.  Co-ordinate with the consultants / candidates and panel members to schedule the interviews.  Conduct employee orientation and facilitate newcomers joining formalities.  Documentation & Maintaining of HR Records, Personnel files, etc.  Prepare HR reports as per the timeline.  Prepare and issue letters on time (Offer / Appointment / Extension, etc.) in Consultation with the Director.  Maintain and update master database for all the employees.  Generate attendance report & Preparation of monthly salary statement. Show less

Completed a broad variety of administrative tasks for the MD, including managing an extremely active calendar of appointments, coordinating itineraries, agendas, travel plans; completing expense reports, etc.  Acted as a first point of contact within the organization for staff, Board members, local authorities, and other stakeholders seeking contact with the MD  Maintained diary of appointments and meetings and fix meetings  Brief the MD before each meeting and ensure… Show more Completed a broad variety of administrative tasks for the MD, including managing an extremely active calendar of appointments, coordinating itineraries, agendas, travel plans; completing expense reports, etc.  Acted as a first point of contact within the organization for staff, Board members, local authorities, and other stakeholders seeking contact with the MD  Maintained diary of appointments and meetings and fix meetings  Brief the MD before each meeting and ensure that all relevant papers, research, data, etc. are in place/available  Made necessary travel arrangements for the MD  Ensured the maintenance of clear and effective filing, records and other systems and update them regularly  Taken accurate notes of meetings, when required. Do the necessary follow-ups.  Sorted and prioritize incoming post and filter telephone calls  Assisted to draft letters and any other documents, as specified  Managed the designated electronic mail, both incoming and outgoing, in a secure and confidential manner with support of MD  Managed effective and confidential records of complaints and concerns received by the MD  Organized workload and prioritize and take initiative and knowledge of the work, with minimum supervision from the MD.  Verified all bills for payment with its supporting documents.  Ensured that all payments are made in accordance with organization’s standard systems & procedures.  Sent the bills after review for payment to ensure timely data entry and updating of office..  Undertake office banking activities, records, reports, vouchers, registers, bills, etc. and be responsible for filing and other financial documentation work.  Maintain and manage all Administration & finance files.  Maintain the asset register and be responsible for the safeguard of organization properties.  Ensure timely insurance off all organization assets.  Co-ordinate the logistics of all travel arrangements. Show less

Facility Management like Equipment’s & Infrastructure Maintenance, Stationery, Housekeeping, Security, Annual Maintenance Contract & Insurance, Renewal of Lease agreement.  Maintain and update all admin related rate contract data and renew in regular basis  Ensuring a clean and comfortable working environment for the office. Overview housekeeping and security services and office hygiene  Coordinating and executing all travel and stay arrangements for staff. Locating… Show more Facility Management like Equipment’s & Infrastructure Maintenance, Stationery, Housekeeping, Security, Annual Maintenance Contract & Insurance, Renewal of Lease agreement.  Maintain and update all admin related rate contract data and renew in regular basis  Ensuring a clean and comfortable working environment for the office. Overview housekeeping and security services and office hygiene  Coordinating and executing all travel and stay arrangements for staff. Locating, negotiating and finalizing hotel booking for Training / Meetings  Update asset list at regular intervals and assign the number for each asset.  Keep track on all warranty, guarantee and insurance details for all assets and equipment’s  Requisitioning and procuring office stationery / supplies and keep record of the inventory. Tracking of All Admin related invoices like Utility bills, Vendor Bills, Lease Rent, Petty Cash Sheet etc  Maintenance of office Building i.e. carpenter, electrician, plumber and any other required work  Ensure premises, assets and communication ways are used effectively  Ensure proper boarding, lodging, and training arrangement of trainees  Develop new strategies to streamline processes and reduce cost  Coordinate with logistics staffs (e.g. drivers, security, cleaners etc.) for effective management of logistics with available resources  Keep logs and records  Ensure conducive and clean/hygienic environment (Kitchen, dining, residential premises, training halls etc.) for facilitating effective trainings  Ability to manage, coach, and provide training for direct reports  Ability to prepare and manage budget effectively  Prepare accurate reports for upper management  Giving support for indoor & outdoor meetings, Trainings arrangements.  Undertake jobs that maybe allotted by Supervisor Show less

Overall front office management  Greet visitors and present a pleasant front office experience.  Keep track of all visitors and guide them to the concerned person.  Handle EPBAX, answer phone, take messages, and redirect calls to appropriate extension of department/personnel.  Receive and post parcels/letter etc.  Any other duty as assigned from time to time