James Fabian Email & Phone Number

Salem, Or, Us

• Train administrative support department new hires on document processing tasks including document conversions, microsystem macros and document standards, table of contents and table of authorities, defined terms and cross-references, document comparisons, track changes, transcription, mail/merge, pleading templates/shells and DocuSign in a live classroom or one-on-one environment.• Develop course materials and create recorded eLearning modules.• Continuously expand knowledge of administrative support-related programs and processes.• Quality check and provide feedback to trainees. Escalate performance concerns to supervisor and/or manager.• Create, revise, format, proofread, label, and redact documents, spreadsheets, presentations, charts, forms, and templates.• Other document processing tasks including but not limited to: applying track changes, automatic numbering, and styles; keyboarding a variety of documents from audio and video files, handwritten drafts, or notes; preparing tables of contents and authorities, PDF conversions, and redlines.• Create mail merges (letters, envelopes, and labels) and prepare documents for electronic signature using DocuSign.

Palo Alto, Ca

Provided legal document processing along with various administrative and technical support to all Firm personnel.• Coordinated large-scale batch printing projects.• Performed advanced-level document processing support.• Completed intermediate- and advanced-level spreadsheet and graphics work.• Provided quality control by proofreading all work for accuracy and completeness.• Created binders and document indexes.• Handled intake of job requests.

Oakland, Ca

Assisted the Legal team process Employee Stock Option Plans of over 1,000 companies.• Prepared and filed Employee Stock Option Plans (ESOPs) with the IRS.• Managed and stored case files with offsite vendor, iron Mountain.• Processed back-logs of IRS forms and client data.• Assisted with preparation of the new database combining Legal, Administrative and Marketing databases.

San Francisco Bay Area

Assisted two managing partners and two associates with secretarial and administrative support. • Case management with attention to filing deadlines, ensuring legal documents are properly filed and served or via E-filing pursuant with State and Federal courts.• Prepared complex legal documents including complaints and responses, motions, notices, discovery, subpoenas, memos, correspondences, etc.• Arranged extensive travel arrangements, business itineraries, client meetings, conferences and process reimbursements.• Processed monthly financial expenditures as well as daily vendor invoices.

San Francisco Bay Area

• Entered in attorney's time into the WebView Time Entry system.

San Francisco Bay Area

Provided high-level secretarial and administrative support to Covington & Burling attorneys. • Managed, coordinated and scheduled travel arrangements, court appearances, depositions, arbitration/mediation, client meetings and conference calls, arranging business itineraries, processing travel reimbursements, etc. • Composed general correspondence, memos, legal documents, faxes, reports, etc. from various sources (e.g., handwritten notes, tape dictation); edit and review for accuracy and clarity. • Prepared draft pleadings such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys; coordinate multi-document filings in both state and federal courts, including e-filings. • Established and maintained filing and records, in both hard-copy and electronic formats. • Entered attorney's time entries; prepare client billing in a timely manner and in accordance with firm policies.

Manhattan, New York

Supervised the Front Desk including, but not limited, processing the intake, production, and delivery of departmental projects.• Accountable for schedules, staffing and front desk coverage with a focus on weekend, holiday and after hours secretarial coverage.• Responsible for timesheets, training and held bi-annual performance evaluations of 3-6 direct reports. • Wrote the Operational Manual, OmniPage and Visio training manual and practice documents, and seating chart. • Processed special requests from attorneys and participating company.

San Francisco; New York; Los Angeles

Supervised the Front Desk including, but not limited, processed the intake, production, and delivery of departmental projects.• Workflow coordination coverage which included intake of jobs, negotiated due times by prioritization, and integrated information into workflow tracking system.• Developed site procedures and operations manuals with reference to standard company manual.• Traveled to other Williams Lea documents processing centers in various firms to assist in reorganizations and training.• Thoroughly mentored new hires and provided technical support to all staff. • Performed word processing and desktop publishing duties.

San Francisco Bay Area

Coordinated word processing activities of 8 word processors assigned to the center.• Received, processed and delivered word processing projects.• Rearranged work schedules and assignments in response to emergency requests and unscheduled priority assignment, as required. • Operated and trained staff on various types of word processing equipment.

San Francisco Bay Area

Assistant to the Vice President of Medical Review.• Managed and updated the contact management database of over 20,000 contacts.• Assisted the medical reviewers in coordination of medical claims and notices.• Participated in company-wide file management initiatives.

San Francisco Bay Area

Assisted the corporate and litigation departments in all document processing needs.• Word processing duties included eFilings, Table of Contents and Authorities, advanced Excel formulas and graphs, PowerPoint presentations, Visio diagramming, labels and mail merges, and transcription.• Mentored and trained new employees on computer programs.

Teachers For Tomorrow Program

Computer Science

Activities and Societies: University Mascot from 1999-2000

Education record

Activities and Societies: Senior Class Vice-President, Junior Statesmen of America