James Zeilenga Email & Phone Number

Picture this. You come into the office this morning. Before you get to taste your favorite cup of coffee, you see a panicked look race across your manager’s face. Your star team member has turned in their two weeks’ notice, they say. Now you need to find a replacement. It will not be easy. You know they keep everything running like clockwork no matter if you were working at the office, at home, or in between places. Not only do they deliver quality work on time every time, but they spared you many afternoons of frustration over doing things in the office software. They take their role seriously. They invest in their education. They sharpen their skills. Someone who is diligent. Eager. Someone like… me. I am a business professional. As a legal assistant, I am a problem solver. How can I help this attorney provide the top-notch service their clients deserve? I do so by performing the administrative tasks that eat up the attorney’s time, so they can devote their time to helping their clients. Like what, exactly? I can: • create documents through straight type of hand written or from other drafts• enhance the organization of your documents by utilizing footnotes, table of contents, table of authorities, and indexes;• format the appearance of your documents so that every heading, subheading, paragraph and list paragraph is consistent from start to finish, while staying aligned with your company’s style guidelines;• make line-by-line edits of your documents per your instructions;• draft emails, memos, and client interactions;• prepare intakes, draft engagement letters, and coordinate with additional parties in next steps to reduce delays in billing;• order files to be made for those documents you are legally required to retain;• enter time in Intapp; pull records for billable and nonbillable time; setup templates and shorthand;• arrange for your printing needs;• assemble closing and transaction documents;• perform mail merges, mass mailings, or label creation;• schedule meetings and/or send invites to internal and external individuals;• monitor your compliance with your state-mandated MCLE requirements; register you for classes or make suggestions relevant to your compliance needs; • make travel arrangements;• maintain a docket to assist in monitoring dates and deadlines;• create databases leveraging spreadsheets, tables, and formulas;• notarize documents; • and so much more.As a burgeoning professional, I am enthusiastic for the future in the legal industry. Are you? Let's chat and see how we can make our mark.

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  Legal Assistant

  Foley & Lardner Llp

  Sep 2022 - Present - Madison, Wisconsin, United States

  • Assist attorneys by providing administrative assistance with a high level of confidentiality through the performance of duties including: client communication, document preparation, scheduling, meeting planning and coordination etc. • Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area• Create, organize and maintain client files, follow up on pending matters, perform routine filing and retrieve files when requested• Maintain physical and electronic client, research and administrative files utilizing NetDocs• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence• Interact professionally and promptly with clients, internal and external parties and respond to questions as necessary• Provide document production services, including styling and formatting of documents, proofing, as well as utilize firm provided resources to maximize efficiency• Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact• Assist with recording attorney time entry information• Prepare expense reports and disbursements forms• Collaborate with other assistants from time to time as the need arises• Other duties as assigned