The Industry Relations Coordinator (IRC) develops and fosters relationships with internal and external clients with the intent to promote the services of The Learning Factory (LF) and to recruit project sponsors. The IRC supports the Director of the LF, LF clients, donors and alumni, College of Engineering senior students (200+ student teams per academic year), capstone project professors (from 13 different departments primarily in the College of Engineering), capstone project sponsors (150+ internal and external to PSU), LF shop supervisors, graduate assistants, and teaching assistants.The IRC represents the LF through interactions with these stakeholders. This includes regular communication with project sponsors regarding project submissions, sponsorship donations, action items throughout the semester, upcoming events and deadlines, processing of intellectual property and confidentiality agreements and sponsorship payments, and University policies and procedures (both departmental and financial).The IRC is the LF’s stewardship liaison with Alumni Relations, Corporate and Foundation Relations, the College of Engineering’s Development Office, and University Development. They receive and ensure proper dissemination, spending, and stewardship of gifts and endowments. The IRC also works collaboratively with partners to maximize stewardship (e.g., DEI activities, Build Nights, use of the maker space, etc.). The IRC oversees the transfer, spending, and management of received funds to include providing information for use-of-funds reports. On behalf of the University, the IRC registers PSU as a client in company systems to ensure efficient payment of sponsorships. The IRC will assist in writing proposals and other requests for financial support from sponsors. These range from annual requests to charitable organizations and corporate foundations to solicitations for multi-project funding from large corporations.

This position oversees the overall operations of the Stuckeman School's business service units including the development and implementation of strategic goals in the administration office (Human Resources, Finance, and Academic Support Team), and facilities, marketing and communications office, the Wood and Metal shop, IT/Technology, and the Digital Fabrication Labs. This position harmonizes organizational activities and improves the efficiency of activities, technologies, and policies. This position supervises the employees that lead the multiple working units (Team Leads) in the school and requires extensive cooperation and coordination between the units of the school including numerous internal and external activities and events. Typical work activities include performing complex and confidential duties and responsibilities and resolving difficult inquiries and ensuring compliance with policies and procedures. Oversees operational budgets and endowments and provides the Executive Director with long-range financial planning and operational advisory. This position deals with complex operational issues and controversial issues requiring excellent problem-solving skills and sound judgment considering values, impact, and implications of actions across the Stuckeman School. This position develops, evaluates, enhances, and implements quality improvement of unit policies and procedures that support best practices. Hire, train, coach, supervise, evaluate, and discipline assigned employees. Set clear expectations and hold supervisors/managers accountable for effectively coaching, mentoring, and motivating their respective staff. This position serves as an advisory role to the Executive Leadership Team of the Stuckeman School and acts on behalf of the executive director and department heads as appropriate.

- Provide oversight and direction to the employees in the operating unit in accordance with Penn State policies and procedures.- Evaluate, recommend and implement changes to PSPM financial policies and procedures.- Coordinate the hiring process - interview, hire, train and supervise assigned staff.- Prepare and process financial transactions to include: ERS, IBIS documents, purchasing card receipts, and FIT reports. Resolve inquiries and ensure compliance with university policies and procedures.- Proxy for several budget administrators for IBIS and eBuy+ documents.- Resolve reports.- Responsible for developing, monitoring, and managing assigned budgets. Reconcile approved requests to actual expenses to maintain balanced budget. Approve financial transactions.- Identify and set objectives and priorities for individuals and teams. Assign, delegate, and direct work. Discuss, suggest, and approve professional development opportunities.- Act as a mentor and coach.- Manage personnel issues. - Conduct performance evaluations.

- Provide staff support for the Asian Studies Program Head- Provide ASP budget management (monitor account balances and provide reports) - Prepare and submit Curricular Affairs proposals for all units- Coordinate proficiency exam scheduling- Support individual faculty, or the activities committee, to invite visitors and make arrangements for their events that may include international visa coordination- Coordinate the annual ASP faculty review process- Process ASP FT1/FT2 appointments- Provide facilities management

- Provide support for two Graduate Directors.- Responsible for coordinating all of the graduate faculty meetings and events.- Process various personnel/financial forms including graduate student appointments and Summer fixed term appointments.- Monitor and maintain graduate student budgets for the departments within the School and provide financial reports to Department Heads and Graduate Directors in regards to assistantships and fellowships.- Assist Graduate Directors with proposals for graduate courses and changes to the graduate program.- Arrange all student travel and prepare itineraries for student events.- Manage graduate files and process paperwork for graduate students with respect to applications, exams, committee selection, and degree progress.- Organize and manage recruitment and orientation events for the graduate program.- Update and order graduate brochures in conjunction with Graduate Faculty/Directors. Review and update all policies in handbooks for the graduate program.- Prepare and monitor updates to the placement reports.- Act as staff liaison between the Graduate School and the Department.

- Assist in grants and proposals for outside funding such as The Department of Defense, The National Science Foundation, and The Department of Energy.- Assist in promotion and tenure for faculty.- Provide staff support to the Director of Graduate Studies and Placement Director.- Manage and maintain student records and related databases that track current graduate student progress, student awards, prospective student applications, and placement information.- Compose, edit, and distribute correspondence, reports and other materials.- Advise students on policy and procedures, resolve problems of graduate students and graduate faculty.- Process admissions, and coordinate the scheduling of both Candidacy and Comprehensive Ph.D. qualifying exams.

- Assist the physician with occupational health physicals.- Perform venipuncture, electrocardiograms, audiograms and drug and alcohol testing.- Administer and maintain all vaccinations and medications for patients.- Assist physician with minor procedures such as wound care or other occupational injuries.- Travel to local manufacturing plants and factories to administer employee health screenings and vaccinations.