 Administrative Communication Personal organizationDUTIES AND RESPONSIBILITIES Performing administrative tasks1. Ordering of specialized materials for projects as specified by PM responsible for the project2. Scheduling meetings3. Take minutes of meetings4. Point of contact for contractors and suppliers5. Preparing quotes/invoices for payment6. Filing7. Assist in preparing of cost/profit report for project managers8. Assist in preparing BOQ’s9. Travel arrangements10. Assisting with transport of fixtures and fittings11. Assist with debt collection12. Resolve purchase invoice queries13. Dealing with correspondence timeously14. Fielding telephone calls including web site enquiries Creditors duties1. Daily capturing of all orders placed with suppliers2. Daily receipting of invoices from suppliers with attention to quantity, price and description detail3. Ensure that the correct GL codes & vendor names are utilised4. Verify & resolve discrepancies5. Preparation & submission of monthly Creditors reconciliations for payments6. Forward remittance advices on request to suppliers7. File all 30 day supplier invoices & statements to be submitted to HO for payment8. Complete & submit new vendor applications incl. all relevant company docs9. Request EFT Payments for non 30 day suppliers10. Have COD invoices verified & authorised and then send to HO for paymentWebsite site leads1. First point of contact2. Good communication and collaboration skills are essential3. Knowledge of the industry

My main function at CDS is PA to the directors. My basic duties include assisting with letters, booking meetings, taking messages, diarising the necessary appointments when needed, supplying monthly volume reports, create proforma invoices, meet and greet clients, and booking flights and accommodation. More recently, I have taken on the HR functions, managing the staff, handling time sheets, wages and any queries they may have.DUTIESMotor Vehicles• Accident Reports and liaising with Insurance Broker• Vehicle licenses and Road worthy certificates• Manage finesStock Control • Diesel order (monitor dip reading)• Attending meetings on behalf of managing partner• Responsible for all office equipment• stationary and ink cartridges• drivers (protective clothing) Debtors• Debtors Invoicing and queries• Complete Debtors applications and keep Pastel updated• Document Filling• Complete Debtors applications and keep Pastel updated• Supply Debtors references on request• Compiling and lodging of all credit applications• Print and sending monthly statements• Load new customers and maintain details on Pastel• Processing all invoicing on Pastel • Advise Customers of Diesel Surcharge Increase/decrease• Leasing with customer queries debt collecting • Dealing with any customer complaintsOther• Container Turn-in Reports• Open and sort post• Comply with Health & Safety Policy and Procedure Manual• Account Recon for specific customers• Keep Sales spread-sheets up to date• Health and Safety, First Aid and Fire safety representative• Keeping track of all drivers PDP, licences and refugee documents are up to date • Switchboard• Typing of letters and ad hoc tasks as requested by management/Directors

I was a personal assistant to the Century City Director and I ensured that all office supplies where ordered on a monthly basis. I booked meetings for the Director as well as sales staff. I performed basic reception duties; answering the phone, meeting and greeting customers and taking minutes of meeting for sales meetings.Further, I completed all the sales quotations and arranged delivery of customer’s office equipment for the sales staff. Creating performance production presentation for the sales staff was part of my duties, this supplied to the big printing companies so they could analyse the month to annual volumes.DUTIES• Quotations for all Sales Consultant • Assisting with Sales Analysis and presentation for key accounts• Drafting and vetting of sales and supplier agreements• Customer correspondence on behalf of managing partner• Managing of calendar and dairy of the managing partner• Setting up and planning of meetings• Minute taking at meetings• Attending meetings on behalf of managing partner• Drafting of communications• Managing and reviewing of office filing systems• General Office management• Planning and co-ordinating of sales weekend away.• Assisting customers with queries and complaints • Document Filling• Obtaining and compiling all FICA required for submissions• Dealing finance houses – credit applications• Compiling and lodging of all credit applications• Sourcing and ordering of office stationery and equipment.

I was originally employed as a sales person for Pescatech to implement a new product into the house and home division of the hardware stores. I worked in the sales position for 6 months where I managed to get 15 stores interested in selling the product. I did all the merchandising, branding, stock take and meeting with each store at least twice a month. Pescatech downscaled and eventually I was retrenched.DUTIES• Setting up of SAP documents for processes in the company• Assisting with Sales Analysis and presentation for key accounts• Designing of product catalogues for trending sales• Assistance to the warehouse resources • Assistance to the sales support; generating sales quotations in SAP; Invoicing of sales orders in SAP, responding to customer queries• Documentation filing

- reading, monitoring and responding to email,- answering calls and liaising with clients competently,- preparing correspondence on behalf of the managing partner- delegating work in their absence,- assisting the team where necessary,- managing the electronic diary,- planning and organising meetings,- organising travel and preparing complex travel itineraries,- attending meetings on the partners behalf- taking action points and writing minutes,- preparing papers for meetings,- planning, organising and managing events,- conducting research,- drafting communications,- preparing presentations,- managing and reviewing filing and office systems,- typing documents,- sourcing and ordering stationery and office equipment.Reason for leaving: Position required international travel, I have family responsibilities in South Africa.Reference: Lynne FraserTel: +27760244249 SATel: +264817310237

DUTIES• Coordinating of staff shifts• Staff training• Payroll• General administrative tasks• Promotions and event management• Managing of staff on duties (staff compliment of 30 – 40 employees)• Stock control and cashing up

• Filing • Data Capturing – excel spreadsheet• SABS verification data capturing• Relief switchboardContact: Jessica Kuhn – 061 3491935o Reason for leaving: Offered permanent post at Dragon Room

• Contracted by Nu-Horizons • Food Vendor @ carnival in AmericaReason for leaving: Season completed – returned to South Africa