Jamie Stevens Email & Phone Number

Waltham, Massachusetts, United States

Framingham, Ma

• Responsible for providing all staffing/recruiting support • Gathering resumes of qualified candidates via job boards: LinkedIn, Monster.com, Dice.com, Indeed.com, etc.• Updating pipeline databases• Screening and qualifying candidates• Coordinating multiple phone and in-person interviews• Acting as the main point of contact for candidates• Adding, maintaining and updating candidate database• Completing reference checks• Coordinating with other agencies• Travel arrangements• Updating consultant resumes• Miscellaneous administrative tasks as needed

Waltham, Ma

• Ensure the daily operations of the office run smoothly• Responsible for creating new hire folders • Enter new hires into HireRight database to set up background checks and drug tests• Reference checks• Ensure all new hire paperwork is sent out and completed by new employees, and follow up as needed• Coordinate setup of new employee accounts with IT Department• Source resumes and manage job postings on Indeed and Monster.com• Maintain and order office supplies• Schedule interviews and coordinate conference room reservation schedules• Maintain existing HR databases, and create new ones as needed• Travel arrangements• Mail, FedEx, and UPS• Distribution of mail and packages• Responsible for business cards• Facility manager, communicating with the cleaning and maintenance team on a weekly basis and more if needed• Enter all expected visitors into security database to gain entry into the building• Activate all employee access cards• Create new employee accounts on Egencia, and HireRight• Organize and oversee all company functions and events for 100+ people

Natick, Ma

• Responsible for ensuring that the daily office operations are being managed effortlessly and efficiently• Support the quality department with tissue collection in regards to assembling donor collection kits and donor paperwork, aspirate retrieval, and interacting with the surgeons.• Create donor charts• Answering and directing incoming calls, greeting and directing visitors, distribution of mail and packages• Alerting management to potential issues• Act as lead resource for administrative support and serve as backup to smaller roles during vacation or time off• Plans and coordinate company meetings, outings and entertainment• Coordinate office supply needs and order accordingly• Scheduling and coordinating travel arrangements• Prepares documents for clients and others, drafts and mails correspondence• Maintains templates and document versions• Follow up on outstanding matters with clients and other parties• Organizes and maintains filing systems• Various other projects as time and interest permits• Facility manager who communicates with Property management company regarding maintenance

Boston, Ma

• Coordinate and maintain four calendars: Genetic Counselors, Cancer Clinic, and two Directors of the Center for Genetics• Daily verification of patient insurance• Create and maintain up to date patient charts• Main point of contact for patients and healthcare providers • Create PowerPoint presentations, and Excel spreadsheets• Help prepare and edit syllabus, midterm, and final exam for Genetic Counseling courses• Proctor and grade midterms and final exams for Genetic Counseling courses• Update and maintain patient DNA logs• Translate, type, proofread and edit all correspondence for doctors from dictations• Proficient in Logician, EReferrals, and Centricity applications• Maintain and update patient photo database

Billerica, Ma

• Reception, first contact for customers in person and via telephone for the company• Strong interpersonal and communication skills with the ability to work independently without supervision• Solid knowledge of office management principles and techniques• Maintain recordkeeping systems and procedures• Proficiency with PC, Windows-based operating environment, MS Word, Excel, Outlook, and PowerPoint• Worked closely with Accounts Payable and Receivable managers with collection, invoicing, and posting payments• Prepare purchase orders and order parts and supplies as needed• Manage all warranty registrations, and log them into the system as recieved

Waltham, Ma

• Answer phones and greet visitors• Scan, fax, and copy documents• Provide support to the Regional Administrator for the Northeast Region• Inventory data entry• Work at reference desk, preparing certified documents• Handling antique documents• Help plan and set up for functions• Provide tours• Manage mailing lists• Maintain client databases for Federal Records Center

Bachelor Of Arts (B.A.), History

History Major

Diploma