Jamie Vanstone Email & Phone Number

Pontyclun, Gb

Cardiff, Wales, United Kingdom

Cardiff, United Kingdom

Cardiff, Wales, United Kingdom

Cardiff, United Kingdom

Working as a Purchase to Pay Analyst on a finance and procurement project within DS Smith. The project goal is to centralise the accounts payable function from 33 individual national sites and to also set up new procurement channels using SAP.• Fully tested the new accounts payable invoice scanning solution using Readsoft software• As part of the implementation, Business Process Alignment (BPA) workshops were held at sites and I was responsible for communicating the P2P processes through presentations• Identified any business requirement gaps which require additions/amendments to business processes, site systems or the SAP template• Identified legacy issues and areas of misalignment and work with P2P lead to arrive at solutions• Resolved any gaps and issues identified. • Developed the further template solutions for the sites where systems will not be fully integrated• Key tester for P2P Integration and data testing• Support for business (Site and SSC) during User Acceptance testing• Defect resolution and retesting• Created/Maintained documentation to support the project (including process maps, business activity definition documents, work instructions and training materials)• Deliver training to users throughout the various phases of the project• Support site and resolve queries as they arise• I have had gained an in-depth understanding of the designed system solution (SAP and other systems)

I was recruited to join the new accounts payable team within the shared service centre that was responsible for the services being transitioned from Head Office in Maidenhead, This involved working off site for a significant period in order to learn, understand and document the Head Office processes and transfer them into the shared services centre. The centralisation took place in May 2013.As an Accounts Payable clerk I was responsible for looking after my own portfolio of suppliers across different legal entities and carrying out the following tasks;• Process all supplier invoices, credit notes and expense claims• Obtain invoice authorisation • Account for the correct treatment of VAT on expense invoices • Reconcile supplier accounts/statements and resolve differences • Deal with supplier account queries via telephone and email and resolve queries promptly • Resolve significant issues (e.g. final demand letters) promptly • Perform payment runs • Send out remittance advices

Managing two direct reports, ensuring that all payments, processing and ledger reviews were completed.Responsible for all invoice payments, BACS/CHAPS and WIRE, to all merchants and suppliers that supply the UK and European businesses.Complete/monitor daily cash flow forecast, to ensure balance is adequate for required payment runs.First point of contact for query resolution in relation to all payment/invoice queries.Responsible for recovering debts from suppliers in relation to overpayments.To ensure that all invoices input and all returned payments have been posted to the general ledger to aid with the month end reconciliation and closing of the creditors ledger.Review creditors report to ensure all suppliers are paid to correct terms, and that and suppliers 'On hold' are reviewed and released for payment in a timely manner.Raise credit/debit notes to clear down aged items on the ledger.Review bank statement on a daily basis and investigate any returned payments. Contact and update all supplier details.Allocate all manual cheque payments to invoices on the ledger.

Responsible for managing a team of five accounts payable assistants. Giving clear direction to the daily invoice tasks of coding, attaining authorisation, matching to purchase orders, processing, payment and sending of remittances.Ultimate responsibility for the creditors ledger, detailed knowledge and daily reviews of the ledger to ensure that account allocation is up-to-date, there are no overpayments/duplicate invoices and that any overdue balances are actioned.Lead the team in the investigation and resolution of supplier queries and other queries that arise.Prepare weekly/daily payment forecasts to aid the efficient forecasting of cash flow.Process daily CHAPS payments and weekly BACS payments. Daily monitoring of cash position to ensure balance is adequate for required pay runs. Transfer of funds between accounts if necessary.To action month end creditor reconciliation and posting of month end journals and accrualsOngoing training/query resolution for the Eprocurement ordering system.Key AchievementRecruiting, training and leading the Accounts Payable team through a restructure, from 24 national offices to one central office/Shared Service Centre.Set up, tested and trained all users on an online Eprocurement ordering system that was used throughout the business to raise Purchase Orders for all items purchased.

My main responsibilities include undertaking the billing process for various teams, processing cheque payments, posting invoices, closing matters off various finance systems, liasing with fee earners to clear ledger balances.

Responsible for managing a team of six purchase ledger clerks, ensuring that all daily invoice tasks are completed on time and to the highest possible standard.To run and review monthly creditors reports ensuring that all invoices were paid to terms.To deal with any complex queries that my team had from suppliers or internal members of staffTo recruit and train new members of staff.To reconcile supplier accounts and post journals on a daily basisTo chase up and outstanding debts owed, which caused debit balances on the supplier accounts.To review monthly supplier statement reconciliations that had be completed by my team. To import, validate and load Electronic Data Interchange invoices.Maintain all purchase ledger accounts e.g. update addresses, contact details. Create new supplier accounts when necessary.To ensure a culture of continuous improvement and shared learning.

Solely responsible for the running of the expense and sales ledgers within a small but busy accounts department.Batching and processing large volumes of supplier invoices.Matching stock invoices to daily printed GRN's.Perform weekly cheque printing to ensure that all payment terms are met and full discount is taken.Reconcile supplier accounts/statements.Assist with monthly payroll administration.

Responsible for supporting a team of six accounts administrators within the purchase ledger department.Investigate complex customer queries and pro-actively assist in resolving any service level agreement issues.Produce and review daily reports to ensure that all supplier payment terms are adhered to.Reconcile supplier accounts/statements, note all anomalies and take the appropriate action.Assist line managers with daily cheque printing.Batching and processing large volumes of supplier invoices.Responsible for managing my own portfolio of suppliers.

Nvq 3 Business Admin, Nvq 2 Information Technology

10 Gcse Passes, Including Maths English And Science