Executive Assistant to Craig Scranton and James PfeifferStudio Coordinator for Architecture studio. Connect intranet, project team construction administrator, project data collection and member of HealthyBNIM.

Assistant to Craig Scranton and James Pfeiffer.Studio Administrator for Architecture and Landscape Architecture. Member of Healthy BNIM, dedicated to improving the work/life balance of our employees.

-Preformed duties associated with managing the front office desk, including answering phones, greeting guests, sorting and distributing mail and preparing outgoing mail and shipments-Preformed duties associated with managing the office, including managing the conference room calendar, organizing and updating filing systems, moving documents to long term storage and managing different office projects of third-party contractors and vendors-Acted as tier one IT support with office staff regarding computer, printer, phone system and audio/visual issues and escalated and managed issues with vendors to ensure issue resolution and determine root cause-Organized travel itineraries for 4 executives, 3 associates, business associates and clients, including hotel, air, car rental and meal planning-Scheduled all office conference and seminar attendance, and tracked participation by staff and executive team for later review-Designed marketing materials, coordinated mass email marketing strategy and managed the company website including portfolio company updates and associates biographies/staffing changes-Researched, managed and implemented migration to Microsoft Office 365 and Salesforce platforms to improve functionality, process efficiency and streamline team operations-Vetted and analyzed dozens of companies for IT support, office supplies, accounting and various other office contractors to improve provided services and reduce overall cost-Coordinated and planned executive and company parties and events in the building event space as well as external locations-Preformed duties associated with Accounts Receivable and Payable, including managing legal billing and documentation, staff expense reports, and American Express invoicing-Coordinated and supervised the relocation of our 12-person headquarters and satellite offices, including migration of technology services, billing and storage of documents with a focus on limiting disruption to our clients and associates

• Registered patient information and scheduled appointments using QuickEMR software• Completed paperwork intake including file scanning and organizing for over 900 patients• Organized a three therapist office, including filing, ordering supplies, and preparing expense reports• Acted as headquarters liaison for business needs and technical troubleshooting of office equipment• Designed marketing materials for distribution, such as brochures, flyers, advertisements and web page layouts• Assisted in scheduling personal appointments for therapists and coordinated with work schedules

• Designed brochures, flyers and marketing materials for commercial real estate clients• Prepared and presented promotional site selection packets• Efficiently planned routes and site tours for visiting clients• Provided demographic information on specific sites and markets• Booked travel and scheduled personal appointments for the owner• Created a system of file storage and maintenance for active and past clients