Jan Burchert Email & Phone Number

Hamburg, Hh, De

Hamburg, Deutschland

Responsibilities and Achievements:Led the successful implementation of Personio (HRMS), automating workflows for onboarding, offboarding, recruiting, and goal-setting processes. Achieved significant cost savings in the six-figure range annually and reduced manual HR tasks by 20 hours per week.Developed the Learning Academy by implementing a Learning Management System (LMS) for internal and approximately 4,000 external employees across construction, sales, customer service, and other sectors. Utilized AI technologies to create learning content in over 130 languages, enhancing compliance training and efficiency in employee development.Introduced the internal communication platform "Haiilo," optimizing internal communication through automated user management and activity reporting, resulting in a monthly user engagement rate of 97%.Streamlined administrative processes by developing automated workflows using M365 tools, significantly reducing administrative workload and increasing accuracy.Built IT and HRMS infrastructure for newly established subsidiaries, including the development of core processes such as time management and scheduling according to construction tariff agreements.Created comprehensive guidelines for the company's use of AI and data privacy policies, working closely with the CISO to ensure GDPR compliance.Enhanced cross-functional collaboration by integrating HR and IT systems, improving data flow and communication between departments. Led workshops and training sessions to upskill teams in new digital tools and practices, fostering a culture of continuous improvement and innovation. Successfully managed multiple projects simultaneously, demonstrating strong organizational and time management skills.

Hamburg, Deutschland

Faced with the challenges of time-consuming manual approval processes for coaching and training measures and a gap in software-related skills among stakeholders, I was tasked with creating workflow automations and imparting software-related skills.My key tasks included designing automated workflows for approval processes using Microsoft Automate (Flow). I streamlined the approval process for coaching and a multi-level approval for training measures. Both automated workflows auto-populated Excel sheets for efficient cost tracking.Simultaneously, I crafted and delivered training programs to equip stakeholders and executives with the necessary software skills for process optimization.The successful implementation of the workflows led to each process saving around 2 hours per week, leading to a total annual saving of approximately 208 hours. This increased productivity and cost-efficiency. Additionally, the automatic population of Excel sheets improved cost tracking efficiency, and the software training resulted in enhanced process improvement across the company.

Hamburg, Deutschland

In my first role, I was tasked with the crucial responsibility of leading digitization projects for inventory control. The primary challenge was to optimize the inventory control processes, aiming to save time in locating equipment and minimizing losses due to misplaced items.Recognizing the inefficiencies and costs related to traditional, manual methods of inventory control, I was determined to introduce a digital transformation initiative that would optimize inventory management and lower related costs.My main objective was to lead the project to digitize inventory control, making it easier and quicker to locate equipment and retrieve lost items.I led the planning and execution of the project, collaborating with stakeholders, developing the project timeline, and determining the resources required. We implemented a warehouse software solution that significantly streamlined the inventory control process. With a keen eye on the project progress, I ensured the execution was on track, troubleshot any arising issues, and ensured effective communication among the team.The successful implementation of this digital solution significantly reduced the time taken to locate equipment, leading to increased productivity. Furthermore, we achieved quicker retrieval of lost items, contributing to cost savings. The project was a transformative step in the company's operations and marked a significant milestone in my career as a digital transformation specialist.