Jan Ford Email & Phone Number

Peterborough, England, United Kingdom

Stamford

Deputy site lead at a covid vaccination centre

Market Deeping, England, United Kingdom

Peterborough, United Kingdom

Document management, quality and training

Doncaster

London, United Kingdom

When I joined SSH UK it was in it's infancy. I had to set up and control the Document Management for the whole of UK and Europe. In my second week I flew out to Kuwait to work with Directors on The Project Management Plan.

London

• Previously I was contracting to UK Power Networks Services in South London.• The projects I was working on include Network Rail’s Waterloo Substation, EDF Nuclear CES contract and the preparation for winning the re-electrification of the West Coast Mainline.• Used several EDRMS as each client has their own preferred system. (Business Collaborator, ProjectWise, Alfresco)• Control and issue of all project drawings and documents, TQ’s, Work Package Plan’s etc.• Maintain Registers… Show more • Previously I was contracting to UK Power Networks Services in South London.• The projects I was working on include Network Rail’s Waterloo Substation, EDF Nuclear CES contract and the preparation for winning the re-electrification of the West Coast Mainline.• Used several EDRMS as each client has their own preferred system. (Business Collaborator, ProjectWise, Alfresco)• Control and issue of all project drawings and documents, TQ’s, Work Package Plan’s etc.• Maintain Registers for Transmittals, Technical Queries etc.• Heavily involved in the set-up, implementation and design of a new EDRMS and working with the developers to create the functionality required for a robust Document Control System. Also migration of data to the new system.• Involved with the selection, interviewing and training of new team members.Write procedures. Show less

London, United Kingdom

• I was previously contracting to EDF NNB in Central London on a £7 billion Nuclear Power Station project using the EDRMS Business Collaborator.• I "document managed/controlled" a large front end engineering design contract which was subcontracted to Jacob's Engineering.• The design was for permanent roads and networks and included a huge variety of documents including lighting, ducting, bridges, drainage, potable water, fire suppression and detection, roads, signage, archaeology… Show more • I was previously contracting to EDF NNB in Central London on a £7 billion Nuclear Power Station project using the EDRMS Business Collaborator.• I "document managed/controlled" a large front end engineering design contract which was subcontracted to Jacob's Engineering.• The design was for permanent roads and networks and included a huge variety of documents including lighting, ducting, bridges, drainage, potable water, fire suppression and detection, roads, signage, archaeology, topography and even weather predictions.• I also managed documentation for Data Cables and Telecoms with subcontractors, Mott MacDonald, Glasdon and Royal Haskoning.• Quality Checking, controlling and expediting these documents ensuring the subcontractor delivered them on time and of an adequate standard.• I maintained Lists of Deliverables for all phases of the contracts and maintained a flow path during the review cycle so that all reviewers/stakeholders and documents could be traced at any point.• I made a point of introducing myself to new project team members to make sure that they were aware of which procedures relate to document management and where to locate them. Moreover I always offered informal one to one or group sessions at any time to any member of the company to explain to or train them on the methodology and technicalities of our EDRMS. • Visit sub contractors in order to train their staff and make an effort to build up a rapport.• Regularly attend progress meetings to grasp an overall picture of how the project is progressing and to voice concerns regarding document errors, late issues and procedural discrepancies. Show less

Brigg

• Proof reading, formatting and issuing documents and appendices to the client. • Attend kick off meetings, and help set up the project including assisting with the creation of quality plans. • Responsible for all documents issued to the client and received from them.• Taking minutes at tender meetings with major companies such as BP and Nippon Gohsei.• Quality checking and issuing HAZOP and HAZID reports.• Man-hour allocations for my projects to ensure that we stayed within… Show more • Proof reading, formatting and issuing documents and appendices to the client. • Attend kick off meetings, and help set up the project including assisting with the creation of quality plans. • Responsible for all documents issued to the client and received from them.• Taking minutes at tender meetings with major companies such as BP and Nippon Gohsei.• Quality checking and issuing HAZOP and HAZID reports.• Man-hour allocations for my projects to ensure that we stayed within budget. Show less

West Burton Ccgt

• Contracting as Site Document Controller on a £30m E&I project for West Burton’s CCGT power station.• Responsibility for all drawings/documents related to the project.• When I started contracting for SMH they did not have a site document control system in place and I was tasked with developing a system and clearing a 6 month backlog.• Continually reviewing and streamlining the system to increase efficiency.• Check, scan, index, record and issue drawings/documents.• Issue… Show more • Contracting as Site Document Controller on a £30m E&I project for West Burton’s CCGT power station.• Responsibility for all drawings/documents related to the project.• When I started contracting for SMH they did not have a site document control system in place and I was tasked with developing a system and clearing a 6 month backlog.• Continually reviewing and streamlining the system to increase efficiency.• Check, scan, index, record and issue drawings/documents.• Issue and record TQ’s and chase up overdue responses.• Handle site observations, commissioning reports, method statements, and risk assessments.• Collate and review all take over certificates (O&M manuals and test certs) and comment on anomalies for commissioning prior to handover to the client.• Deal with correspondence from the client and vendors.• Create receipts and obtain signatures for physical items delivered to the client or other subcontractors. Liaise with the client to expedite missing documents.• Attend and minute technical meetings• Co-ordinate timesheets, reports and correspondence.• Maintain health and safety files and issue PPE. Show less

West Burton Ccgt Power Station - Retford

• Collating site paperwork and inputting information electronically. • Creation of action tracking systems. • Administration of induction records and employee/subcontractor competencies. • Auditing of compliance. Updating H&S Manuals, Organising training and seminars. • Arranging meetings and taking minutes. • Discreet and confidential handling of accident and incident reports/investigations. • Helping senior managers to submit tenders by providing technical documents… Show more • Collating site paperwork and inputting information electronically. • Creation of action tracking systems. • Administration of induction records and employee/subcontractor competencies. • Auditing of compliance. Updating H&S Manuals, Organising training and seminars. • Arranging meetings and taking minutes. • Discreet and confidential handling of accident and incident reports/investigations. • Helping senior managers to submit tenders by providing technical documents. • Preparing extensive statistical weekly reports for the client and senior managers. • Document control, copying, scanning, filing, email, fax, and many other ad-hoc duties. Show less

Education record

Education record