Jan Michael Imperial Email & Phone Number

Dubai, United Arab Emirates

• Organize and maintain files and records related to purchase orders, contracts, and vendor communications.• Draft, review, and send emails, letters, and other communications to vendors and internal departments.• Assist in drafting, reviewing, proof reading and editing contracts and agreements to ensure compliance with legal and company standards.• Maintain a central source for all contracts and related documents, ensuring they are accessible and up to date.• Prepare and distribute Local Purchase Orders, Contract Agreements, and Contract Documents to stakeholders.• Serve as a liaison between the department and vendors, suppliers, and internal stakeholders.• Handle correspondence, including emails and phone calls, related to purchasing and contracts.• Enter and update data in procurement systems and databases. Track and monitor contract and purchase order statuses using a compressive register sheet.• Prepare regular reports on contract status, and compliance for management review.• Assist with processing data entry of invoices for payment, ensuring accuracy and timely submission.• Support in resolving any issues or discrepancies related to purchases and contracts.• Assist in drafting, reviewing, and editing contracts and agreements to ensure compliance with legal and company standards.• Serve as a liaison between the purchasing department and other departments, ensuring effective communication and collaboration.• Review the issued Contracting Documents and Drawings to ensure they align with the versions accepted by stakeholders, requiring thorough coordination with all involved parties.• Build and maintain positive relationships with suppliers and vendors, facilitating smooth procurement processes.• Coordinate with team members to provide updates on the pending tasks in the department.

Dubai, United Arab Emirates

• Efficiently organize and distribute documents (engineering submissions, contracts, NOCs).• Maintain compliance and accuracy through thorough reviews.• Coordinate and prepare document submissions for stakeholders (engineering, HSE, Final Handover Documents).• Manage registry, version control, logs, and archival of documents.• Maintain effective document filing systems (hardcopy and softcopy).• Distribute approved documents to stakeholders.• Update and improve project QA/QC forms.• Assist the Director with errands, schedule reminders, appointments, travel, email management, and administrative tasks.• Prepare and proofread company correspondences.• Generate regular progress reports (Project Logs, Tender, Attendance).• Support project team with document preparation needs.• Enhance office processes for efficiency.• Entertain visitors, manage phone calls and emails, and handle parcels/documents.• Maintain a clean and organized reception area.• Update the company’s contact list database (Clients, Authorities, Suppliers, Subcontractors).• Ensure stock sufficiency of office supplies and handle petty cash.• Prepare invoices, quotations, and LPOs.• Manage correspondence and communications effectively.• Assist in HR functions and administrative tasks (attendance, memos, calling candidates).• Supervise office upkeep, including maintenance of equipment and utilities.• Support the Tender Team with administrative work, sourcing suppliers, tracking quotations, evaluating prices, and negotiating terms.

Dubai, United Arab Emirates

• Attending to email and phone inquiries, taking messages, and re-directing calls as required• In charge of all of the company’s online accounts• Taking minutes during meetings• Drafting, reviewing, and sending company communications • Keeping a proper file of the company’s essential documents and updating the company profile• Arranging appointments, meeting rooms & conference facilities• Managing, monitoring, and ordering office stationeries and ensuring adequate supplies.• Creating Tax Invoices for clients, ensuring all invoices are accurate.• Organizing travel and accommodation for staff and stakeholders• Handles insurance inquiries, issues policies, and negotiates with the insurance companies• Processing the application of required project permits, NOCs, and Intimation Requests.• Arranging both internal and external events• Manages the company drivers’ daily itineraries and routines.• HR support that includes publishing job advertisements, collecting applications, screening and shortlisting candidates, conducting interviews & assessments, and booking flights for employees.• Providing admin support to other departments • Helps with the company's budget• Manages schedules and itineraries• Screening, handling, and redirecting calls and emails• Liaise with senior management, clients, and external providers• Making travel arrangements for personal and business trips which includes visa application, flight, transportation & accommodation booking, and managing itineraries.• Taking notes and writing minutes during meetings• Drafting and reviewing, company communications on behalf of the Executive and ensuringthe proper delivery• Conducts research, organizes data, and generates reports that the Executive requires• Keep a proper record and maintains confidentiality around sensitive documentationand information.• Provide admin support such as dictation and typing, spreadsheet creation, fax, and maintenance of file system and contacts database

Dubai, United Arab Emirates

• Point-of-Contact of all project teams.• Oversee Document Controllers in all project sites.• Preparation and submission of all Engineering and maintenance of the logs and reference numbers of all submissions• Proper distribution of all incoming correspondences• Set up, copy, scan, and store documents• Create templates / Improves Forms• Manage requests for documentation• File documents in physical and electronic records and ensure appropriate storage• Preparing reports as required by the management• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date• To liaise with and distribute project-related information with all levels of the project team and potentially external parties• Manage the processes around documentation within the organization• Sustain confidentiality around sensitive documentation

Dubai, United Arab Emirates

• Point-of-Contact on the site.• Preparation and submission of all Engineering and maintains logs and reference numbers of all submissions• Proper distribution of all incoming correspondences• Set up, copy, scan and store documents• Manage requests for documentation• File documents in physical and electronic records and ensure appropriate storage• Preparing reports as required by the management• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date• To liaise with and distribute project-related information with all levels of the project team and potentially external parties• Manage the processes around documentation within the organization• Sustain confidentiality around sensitive documentation

Pasig City, Ph

• Take inbound calls from customers.• Assisting clients via phone, live chat, and email.• Assists customers with their internet, phone, and cellular phone problems.• Make necessary follow-ups with customers to make sure that there are no reoccurring issues (outbound duties).• Handles customers with reoccurring and complicated problems. • Handles customer complaints and ensures customer satisfaction. • Create accurate call documentation.• Maintains daily KPIs such as Average Handle Time, First Call Resolution, Attendance, QA scores, Productive Dispatches, Sales Targets, and 0% Customer Complain.