Executive Personal Assistant to CEO and CFO & Senior Payroll AdministratorDuties related to Executive Assistant• Electronic diary management for the CEO and CFO• Liaising with clients and handling of all correspondence; written and verbal• Meeting preparation; packs, agenda, minutes, refreshments• National and International travel arrangements (flights, transport, accommodation, visas, itinerary)• Various ad hoc personal requests• Manage cleaning and garden staffFinancial Responsibilities• Liaising with the Bank Manager on all correspondence i.e. ordering garage / credit cards, arranging guarantees, payment queries.• Standard Bank Business Online loading and releasing operator for payment of creditors and salaries.• Control of office petty cash and reconciliations, manage a company credit card for purchases.

Electronic diary management for the CEO and CFOLiaising with clients and handling of all correspondenceMeeting preparation; packs, agenda, minutes, refreshmentsNational and International travel arrangements (flights, transport, accommodation, visas, itinerary)Various ad-hoc personal requestsManage cleaning and garden staffLiaising with the Bank Manager on all correspondence i.e. ordering garage / credit cards, arranging guarantees, payment queries.Standard Bank Business Online loading and releasing operator for payment of creditors and salaries.Control of office petty cash and reconciliations, manage a company credit card for purchasesAssisting HR Department with various HR related issues.Completion of Employee Employment Contracts.ALL functionality on Pastel Payroll (800 hourly paid employees, 90 monthly paid employees, separate executive payroll)Managing employee remuneration queries.All reports relating to month end proceduresAdministration of 3rd party employee benefits.Manage third party payments ie. Union fees, pension fund, garnishees, ITA88 etc.Processing of manual clockings and electronic employee clockings received from Viper Biometric Clocking system.Legislative submission such us EMP 201, EE, OID reports & payments.Submissions via SARS e@syfile for Year End and Bi-Annual submissions.Submission of Injury on Duty cases to the Commissioner.Organizing of all Client and Employee functionsOrganizing training for employees with the different SETA'sOrder and maintain all office stockContact between the company and external IT-CompanySite Contract administration, arranging guarantees, contract insurancePresenting HIV / AIDS talks, arranging awareness campaigns on construction site.Organizing and executing welfare projects in local communities for the Company.Applying and updating Vendor Applications with relevant Municipalities and private entities.Applying for and keeping Company Enrollment with statutory bodies up to date

HR / Payroll Responsibilities (Professional Registration with The Institute of Certified Bookkeepers)• Assisting HR Department with various HR related issues.• Completion of Employee Employment Contracts.• ALL functionality on Pastel Payroll (800 hourly paid employees, 90 monthly paid employees, separate executive payroll)• Managing employee remuneration queries.• All reports relating to month end procedures ie Emp201, garnishees, pension fund, unions etc.• Reconciling reports and figures for salary journals in Pastel Accounting.• Administration of 3rd party employee benefits.• Manage third party payments ie. Union fees, pension fund, garnishees, ITA88 etc.• Processing of manual clockings and electronic employee clockings received from Viper Biometric Clocking system.• Legislative submission such us EMP 201, EE, OID reports & payments.• Submissions via SARS e@syfile for Year End and Bi-Annual submissions.• Submission of Injury on Duty cases to the Commissioner.

Personal Assistant to the Senior Pastor and Venue Coordinator• Diary management for Senior Pastor• Liaising with clients and handling of all correspondence; written and verbal• Meeting preparation; packs, agenda, minutes, refreshments• National and International travel arrangements (flights, transport, accommodation, visas, itinerary)• Various adhoc personal requests• Hire out of venue and related items• Function organization, big concerts etc (10 000 seater building)

Receptionist and Junior Creditor's Clerk• Reconciliation of creditors invoices and statements on Pastel Accounting• Communications with creditors: credit applications, payment queries etc• On site stock control• General reception duties• General office admin