As Your Virtual EA, I reduce your admin overwhelm with my exceptional organisational skills. I provide outstanding service by understanding your intricacies and needs, so I can deliver affordable, customised solutions for you (and your Clients) with one focus: to improve the efficiency of your business operations. If you need a wing woman who's always got your back, get in touch today!As a freelance Excel specialist, I’m happiest untangling complex spreadsheets, providing insights and building automations, creating done-for-you-dashboards and showing you how to get the most out of this unbelievably mighty program. Excel is my happy place, passion project, and dream job. Its the thing that makes my heart sing. Suffer no more with formulas that don't work, macros that are broken and boring charts. Reach out today!Who I work with:✦ Founders✦ CEOs✦ Leaders✦ EntrepreneursWhat my Clients say about me:"A huge shout out to Jana who has pulled this together and has done an amazing job." "You're awesome and doing a really great job. So just wanted to pass that on to you :-), thanks for your partnership and for making me look good!"BEFORE "I don't know what's happened to my spreadsheet but it is not adding up the total anymore for the client. It just says value in the box. I have been trying to figure it out for hours lol"AFTER "Thanks so much! I've been tearing my hair out"BEFORE "I don't know what's wrong with my pivot table! it works until up until the 01.07.22 then comes up as blank on each date."AFTER "That is bloody amazing! Thank you so much!!"How to work with me:✦ Send me a DM to discuss what your pain points are.✦ To find out if I can help and if we are a good fit to work together, I'll ask you a few questions via DM. ✦ If we are a good fit, I will invite you for a 20-30 minute discovery call to chat about how I can support you.✦ If all is good and you're ready to proceed, I'll send you the work agreement to review and sign. ✦ The last step is to send in payment and then we can start.Don't wait for another moment to pass, take action and contact me today!
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Virtual Executive AssistantYour Virtual EaDarwin, Nt, Au
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Business Owner - Poppy ExcelsPoppy Excels And Your Virtual Ea Jun 2023 - PresentDarwin, Northern Territory, AustraliaAre you searching for a better way to use the data in your organisation? Do you feel the pain every time you open Excel and just know that it can work better? Are you struggling to create and format your business documents? Do you need help to coordinate your tender documentation? Or do you just need someone to ease your Admin burden? With over 20 years in the Mining, Construction, and Resources industries, I built, transformed and automated the most complex spreadsheets and databases for multi-million dollar companies. And now I’m doing what I love—solving Excel conundrums for small business clients.I’m a virtual assistant obsessed with providing exceptional service and getting to know my clients—understanding their intricacies and needs—to deliver affordable, customised solutions with one focus: to improve the efficiency of their business operations.I’m here to show you that Excel can be your jam, too. And no, it’s not dull. It’s actually an incredibly powerful decision-making tool.As a freelance Excel specialist, I’m happiest untangling complex spreadsheets, providing insights and building automations, creating done-for-you-dashboards and showing you how to get the most out of this unbelievably mighty program.So forget Fiverr and Freelancer; if you need a proficient, hands-on breath-of-fresh-air who can get you out of your spreadsheet hell, then it’s me you’re going to love working with!Services to solve your problems:Custom Excel projects and dashboardsReview and overhaul your current Excel dashboard or workbookWrite and fix VBA MacrosAustralian VA & Business supportIndustry experience:Construction - Tier 1 and Lower TiersMining - Client and a subcontractorOil and Gas - SubcontractorBanking - 2nd tier Financial ServicesHospitalityDiscipline Experience:ContractsSchedulingQuality and CompletionsProject supportTravel and mobilisationsTraining and HR AdminAccounts Payable
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Business Owner - The Virtual Admin / Your Virtual EaPoppy Excels And Your Virtual Ea Jun 2023 - PresentDarwin, Northern Territory, AustraliaImagine having someone who’s always got your back, handling the little details so you can focus on the big picture. That’s what hiring a virtual executive assistant can feel like. Picture this: you wake up, and instead of being overwhelmed by a to-do list a mile long, you find everything neatly organised and prioritised. Your emails are sorted, your schedule is managed, and even those pesky follow-up calls are handled. It’s like having a superhero working tirelessly behind the scenes.A virtual executive assistant isn’t just a luxury; it’s a game-changer. Think about the hours you’ll save, the stress you’ll avoid, and the productivity you’ll gain. With someone to delegate tasks to, you can finally zero in on what truly matters—whether that’s growing your business, spending more quality time with your family, or simply enjoying a moment of peace.That's me, your Virtual EA. I am skilled, reliable, and flexible. I adapt to your needs, work on your schedule, and bring a wealth of expertise to the table. Plus, you don’t have to worry about office space, equipment, or even the morning commute. It’s like having all the benefits of a full-time assistant without the hassle.So, why wait? Imagine the freedom and peace of mind a virtual executive assistant can bring. Let go of the chaos and step into a world where your time is truly your own. Get in touch today!
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Contract AdministratorDuratec Oct 2022 - May 2024Darwin, Northern Territory, AustraliaResponsible for Contracts Admin for all Darwin Branch based projects, where stakeholders may be Clients or Sub-Contractors.● Manage all reporting required by the Client under the Contract● Commercial review of Head Contracts and Agreements● Negotiate contract terms and variations with Clients and SubContractors● Support the Project Management Team with cost control and forecasting reports● Support the Project Management Team with creating and updating programs in MS Project● Implement and support subcontractor management processes● Scrutinise subcontractor claims for accuracy of works complete and claim amount● Create accurate progress claims for Clients, and issue invoices● Manage project document control● Assist Branch Manager with cost control, overhead reporting and forecasting● Provide ad hoc admin support as required -
Quality And Completions AdministratorLaing O'Rourke Jul 2021 - May 2022Darwin, Northern Territory, AustraliaResponsible for providing support to the Quality & Completions Team to achieve Defence HOTO for the Larrakeyah Base Redevelopment Project● Supporting the Quality & Completions Team to ensure subcontractor deliverables are received and pushed forward for review● Supporting the Quality & Completions Team to ensure LOR project deliverables were submitted to the Client for review and acceptance● Create and maintain dashboards, to track a variety of metrics, in order to analyse data and identify trends● Create and maintain Quality program in MS Project to assist the Operations Team● Assist internal stakeholders to complete review and approval tasks in a timely manner● Review subcontractor quality documentation to ensure alignment with LOR procedures● Proficient in LOR specific programs - Asite, FieldView and Omtrak -
Quality AdministratorSunbuild Pty Ltd Aug 2020 - May 2021Darwin, Northern Territory, AustraliaResponsible for coordinating the Quality requirements with Laing O’Rourke on Larrakeyah Base project which consists of constructing five buildings plus roadworks and external finishing works.● Upload material data submittals from the subcontractors to the Client● Data entry of daily Quality site activities into IPM● Data entry of daily Quality site activities into FieldView for Client review and approval● Data entry for information relating to Quality MDR documents for handover to Client● Create ITP’s for Client approval, based on the provided Specifications for works● Gather supporting documentation and submit to Client for ITP sign off and close out● Maintaining harmonious Client / Contractor relationships -
Project AdministratorNorthern Transportables Nov 2019 - May 2020Darwin, Northern Territory, AustraliaResponsible for the onsite and offsite project administration for the FMG RC95 400 room camp build in the Pilbara, including the compilation of the MDR, IOM and compliance handover documentation.Quickly become proficient in Client (FMG) - Inflight, SAMS and FMG Mob and Training Portal● Ensure ongoing and accurate compilation of Quality MDR documents for handover to Client. ● Support the Project Manager with updating Construction program in MS Project● Create and maintain site registers, databases and crew / subcontractor rosters● Onboarding of new personnel and flight and accommodation bookings for a workforce of up to 50 using the Client systems● Data entry of safety KPI’s (Take 5’s, JHA’s, hours worked) into excel for analysis, reporting and tracking● Data entry of crew timesheets into excel for review and approval prior to submission to Payroll● Monitor stock levels, gain approval for purchases, and coordinate freight to site● Maintaining harmonious Client / Contractor relationships.● Providing ad hoc admin support as required -
Project AdministratorEast Arm Civil Pty Ltd Oct 2017 - Oct 2019Darwin, Northern Territory, AustraliaTNKS1 - Maintenance and Facilities Administrator, SC280_SC437 - Site Administrator Responsible for providing administration support on the Inpex project, for the TNKS 1 and SC280_SC437 packages.● Create and maintain the site maintenance and inspection registers.● Coordinate workshop maintenance and machine servicing ● Data entry of machine prestarts, defects and down time into excel for analysis, reporting and tracking● Data entry of safety KPI’s (Take 5’s, JHA’s, hours worked) into excel for analysis, reporting and tracking● Create weekly reports for contractual requirements, flights and manning.● Data entry of crew timesheets into excel for review and approval prior to submission to Payroll● Monitor stock levels, gain approval for purchases, and coordinate freight to site● Coordinate the demobilisation of the buildings, plant and equipment.● Maintaining harmonious Client / Contractor relationships.● Providing ad hoc admin support as required. -
Executive Assistant To Regional ManagerMission Australia Oct 2015 - Oct 2017Darwin, Northern Territory, AustraliaResponsible for providing EA Support and Project Management support to the NT Regional Leader.• Organised inbox and calenders according to weekly priorities• Scheduled and facilitated meetings, including agendas, minutes, location bookings and catering• Created and updated documents, reports and presentations• Event management, including guest lists, locations and catering • Organized complex travel plans, for conferences, events and travel within the NT and beyond.• Handled confidential data with the utmost care and discretion, maintaining trust and security at all times.• Manage multiple priorities and tasks effortlessly, always knowing what needed attention first to keep everything running smoothly• Built strong, trusting connections with Clients, Partners, and colleagues, contributing to a collaborative and positive environment.• Proactively, and intuitively, identified and addressed the needs of the Leader to make each day smoother and more productive -
Document ControllerGlencore May 2012 - Sep 2015Darwin, Northern Territory, AustraliaResponsible for creating an effective, and user friendly, document control system using SharePoint, including electronic workflow approvals and entirely paper free processes. ● Propose, plan and implement SharePoint for Document Control.● Create and maintain the Site Document Control Register. ● Create and maintain the online environment for the Document Control libraries● Liaise with Site and Glencore IT personnel to identify and rectify issues in a timely manner.● Propose, plan and implement paper-free document control.● Provide SharePoint end-user training.● Create work instructions for all Document Control tasks.
Jana Newman Education Details
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Excel -
GoogleGoogle Data Analytics
Frequently Asked Questions about Jana Newman
What company does Jana Newman work for?
Jana Newman works for Your Virtual Ea
What is Jana Newman's role at the current company?
Jana Newman's current role is Virtual Executive Assistant.
What schools did Jana Newman attend?
Jana Newman attended Macquarie University, Google.
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Jana Newman
San Diego, Ca2blackhillsip.com, taylormadegolf.com -
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Jana Newman
Director Of Customer Marketing | Customer Advocacy | Customer Advisory Boards | Ex-ZendeskAustin, Tx
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