Janaina Brasilio De Souza Carvalho Email & Phone Number

State Of São Paulo, Brazil

São Paulo, Brasil

São Paulo, São Paulo, Brasil

☑️Responsável pela gestão administrativa financeira do Family Office da Vice Presidente Executiva.☑️Agendamento, convocação e preparação de reuniões internas e externas, incluindo o reserva de salas, distribuição de materiais e elaboração de atas, assegurando que as reuniões fossem conduzidas de forma organizada e eficiente.☑️Execução de pagamentos, conciliação bancária e organização contábil, tendo como meta a emissão de fechamento financeiro contábil mensal. ☑️… Show more ☑️Responsável pela gestão administrativa financeira do Family Office da Vice Presidente Executiva.☑️Agendamento, convocação e preparação de reuniões internas e externas, incluindo o reserva de salas, distribuição de materiais e elaboração de atas, assegurando que as reuniões fossem conduzidas de forma organizada e eficiente.☑️Execução de pagamentos, conciliação bancária e organização contábil, tendo como meta a emissão de fechamento financeiro contábil mensal. ☑️ Acompanhamento e gestão financeira de obras, eventos e recepções particulares da família.☑️ Emissão de vistos e organização de todas as ações necessárias para viagens e deslocamentos.☑️ Gestão de funcionários da equipe particular. Show less

São Paulo E Região, Brasil

- Responsible for supporting and assisting the CEO of the Agribusiness Holding/Family office – Organizing and coordinating the schedule, making personal and corporate payments, welcoming international visitors. - Responsible for the logistics (purchase of national and international airline tickets, hotel reservations, land and river transports). I performed the transition of the travel management to the Argo system, generating savings, simplifying the application and approval processes,… Show more - Responsible for supporting and assisting the CEO of the Agribusiness Holding/Family office – Organizing and coordinating the schedule, making personal and corporate payments, welcoming international visitors. - Responsible for the logistics (purchase of national and international airline tickets, hotel reservations, land and river transports). I performed the transition of the travel management to the Argo system, generating savings, simplifying the application and approval processes, as well as increasing the payment period from 10 to 40 days. - Coordination of schedule and "inputs" for accounting management of private aircraft. Responsible for the "Facilities" / office maintenance area, hiring and supervising gardeners, painters, landscapers, etc. English translations and versions in Spanish. I follow project meetings to prepare the meeting minutes and posterior follow up. - Coordination of issuing documents (passports, visas, and driver licenses). - Acquisition of office supplies, pantry and cleaning. Responsible for visual communication/stationery and gifts. - Responsible for the administration of the presidential vehicle fleet, responsible for the renewal of insurance, armor, and documents.- Development of uniforms for cleaning staff and commercial team. Implementation of the printer "outsourcing" system, with the purpose of saving and improving the printing park; - Support in the governance and organization of lunches and other internal and external meetings. - Responsible for the implementation of a bicycle rack in the company, from purchase and personalization to the dissemination and development of training for employees. - Coordination of receptionist, courier, and cleaning services, as well as coordination of payroll and benefits for the executive's domestic employees. Onboarding process management for expatriate executive and family settle in. Show less

São Paulo

Assistance to the President and directors (CLevel);Management of budgets and purchases of gifts, PPE and all the necessary items for the development of the business;Execution and delivery – Results-oriented generalist profile - support, when necessary in matters such as human resources, marketing, purchasing, Family office and financial (payments, accounting and taxes)Coordination of scheduling meetings via Doodle, Teams, Outlook, Skype, Zoom etcPurchase of airline tickets… Show more Assistance to the President and directors (CLevel);Management of budgets and purchases of gifts, PPE and all the necessary items for the development of the business;Execution and delivery – Results-oriented generalist profile - support, when necessary in matters such as human resources, marketing, purchasing, Family office and financial (payments, accounting and taxes)Coordination of scheduling meetings via Doodle, Teams, Outlook, Skype, Zoom etcPurchase of airline tickets, transfers, hotel reservations, national and international events.Support to the accounting, financial, human resources, purchasing and legal teams.Customer centric - customer service.Support to the environmental coordination area and social responsibility.Organization of meetings with government departments and international and national missions.Reception of national and international visitors.Expatriate support.Acting as a corporate diplomat, international business manager, conductor of PE (corporate foreign policy)- Digital and fast mindset - seeking to digitize internal processes in a quick manner and focused on the results expected by stakeholders- Administration of social networks, writing content such as posts and institutional videos with SEO techniques Show less

São Paulo Area, Brazil

- Responsible for the professional and personal assistance to the Executive Vice President of Itaú Latam.- Resolution of personal matters of the executive and his family. Administration of the payroll of the employees of the executive's residences. Organization of dinners, events, conference calls and meetings, both in Brazil and abroad, seeking for better costs and service. quality - Schedule management, travel organization/visits of groups and VIP clients, control and analysis of the… Show more - Responsible for the professional and personal assistance to the Executive Vice President of Itaú Latam.- Resolution of personal matters of the executive and his family. Administration of the payroll of the employees of the executive's residences. Organization of dinners, events, conference calls and meetings, both in Brazil and abroad, seeking for better costs and service. quality - Schedule management, travel organization/visits of groups and VIP clients, control and analysis of the receipts of invitations, lectures and contacts with group companies.- Preparation and control with spreadsheets/reports in Excel. National and international expense reports. - Follow-up of documents and payments, managing the executive’s personal accounts (bank statements, expense spreadsheet, transfers, deposits, contact with current and investment account managers). - Preparation of documents such as visas, passports, renewal of driver's license, etc. Administrative and operational activity of the office (control of the connections filter, provision of transportation for various purposes, requesting helicopters, private aircraft, taxi drivers and motorcycle couriers). - Support for foreign visitors of the office - accommodation, transfer, appointment schedule, armored car rental and happy hours, etc. - Ceremonial treatment and assistance with chambers of commerce, consulates, ministries and governments. Management of administrative and operational work staff (assistants, drivers, security guards and waitresses), in accordance with current governance policies and rules. Show less

São Paulo Area, Brazil

Administrative Coordinator - Coordination of the company's administrative services.- Document flow control such as invoices for shipments and purchases;- Supporting and registering suppliers, quote material, check material specification with the order, analyze price, payment method, delivery times, according to the purchase order in order to ensure the good use of available resources.- Purchase of cleaning, hygiene, office and IT products, supplies, equipment, building maintenance… Show more Administrative Coordinator - Coordination of the company's administrative services.- Document flow control such as invoices for shipments and purchases;- Supporting and registering suppliers, quote material, check material specification with the order, analyze price, payment method, delivery times, according to the purchase order in order to ensure the good use of available resources.- Purchase of cleaning, hygiene, office and IT products, supplies, equipment, building maintenance materials, gifts, equipment rental, etc.- Regularizing invoices, schedule and monitor the payment of suppliers.- Negotiating with suppliers in order to develop alternative sources, quality of purchases and cost reduction.- Support activities to other areas of the company such as: delivery and removal of materials, correspondence, bookbinding, copiers, shipping by air, mail, courier and courier, post offices, notaries and banks;- Distributing tasks to moto boy and office-boy employees;- External file with periodic deletion;- Control of telephone contracts, Nextel and their maturities;- Hiring maintenance services: building, equipment and information technology, telephony and network.Checking the needs and deciding on the most suitable supplier for the type of service. Show less

São Paulo Area, Brazil

- Traveling logistics (ticket, advance, car, cell phone, hotel, packages, etc.);- Development of promotional material with printers and advertising agencies;- Contact with press office;- Translation/version of technical documents;- Reception of international visitors from Europe and Latin America;- Assisting the executive's personal activities, such as schedule control, checking account and payments;- Organization of events both in Brazil and abroad;- Elaboration of… Show more - Traveling logistics (ticket, advance, car, cell phone, hotel, packages, etc.);- Development of promotional material with printers and advertising agencies;- Contact with press office;- Translation/version of technical documents;- Reception of international visitors from Europe and Latin America;- Assisting the executive's personal activities, such as schedule control, checking account and payments;- Organization of events both in Brazil and abroad;- Elaboration of correspondence both in English and Spanish;- Preparation of Power Point project presentations, results and travel expenses reports;- Hiring and administration of advertising and publicity agency services;- Contact with Politicians in Brasília, scheduling audience and events Show less

São Paulo Area, Brazil

- Assistance on the executive's personal activities, such as agenda control, checking account and payments;- Administrative support to the directors of the group's companies;- Reception of international visitors from all Europe and Latin America;- Organization of events both in Brazil and abroad;- Elaboration of correspondence in both English and Spanish;- Control of executive mileage programs;- Change in the layout of the company's headquarters in Itaim Bibi;-… Show more - Assistance on the executive's personal activities, such as agenda control, checking account and payments;- Administrative support to the directors of the group's companies;- Reception of international visitors from all Europe and Latin America;- Organization of events both in Brazil and abroad;- Elaboration of correspondence in both English and Spanish;- Control of executive mileage programs;- Change in the layout of the company's headquarters in Itaim Bibi;- Restructuring of the telephone system in all units of the company;- Negotiation with airlines to reduce costs with tickets and travel expenses;- Translations and versions in English and Spanish;- Hiring and administration of advertising and publicity agency services;- Rental and management of the car fleet of the group's companies;- Preparation of market analysis reports.- Preparation and negotiations for the purchase of promotional material, gifts and promotional actions. Show less

São Paulo Area, Brazil

Assistance to the Vice Presidency of Strategic Planning and staff.Pre-determined contract (temporary)- Assistance to the Vice President of Strategic Planning and Investor Relations;- Preparation of correspondence in Portuguese, English and Spanish;- Schedule, follow-up and file management;- Organization of national and international trips;- Reception and monitoring of visitors from Spain when visiting my executive;- Control of personal checking account, as well as… Show more Assistance to the Vice Presidency of Strategic Planning and staff.Pre-determined contract (temporary)- Assistance to the Vice President of Strategic Planning and Investor Relations;- Preparation of correspondence in Portuguese, English and Spanish;- Schedule, follow-up and file management;- Organization of national and international trips;- Reception and monitoring of visitors from Spain when visiting my executive;- Control of personal checking account, as well as payments of expenses made by the executive;- Organization of committee meetings as well as the preparation and distribution of the minutes;- Organization of coffee breaks and lunches with presidents of very high level companies and politicians;- Coordination of driver and personal safety activities;- Coordination of the activities of the team secretary and office boys;- Acted as an interpreter for Spaniards and Brazilians;- Direct contact with credit analysis agencies in international markets such as: Moody's, Standard & Poor's and Fitch and Ratings. Show less

São Paulo Area, Brazil

- Organization of national and international events and trips. Acquisition of tickets, hotel and restaurant reservations, conference equipment rental.- Supervision of accommodation for foreign guests and infrastructure of convention centers for their later use in closed or open events to the consuming public or for lectures and conventions;- Secretarial routine, in addition to preparing Power Point project presentations, results and travel expenses reports;- Assistance to… Show more - Organization of national and international events and trips. Acquisition of tickets, hotel and restaurant reservations, conference equipment rental.- Supervision of accommodation for foreign guests and infrastructure of convention centers for their later use in closed or open events to the consuming public or for lectures and conventions;- Secretarial routine, in addition to preparing Power Point project presentations, results and travel expenses reports;- Assistance to expatriates and their families regarding documentation, facilities etc.- Payments for suppliers of promotional material, graphics, media, and advertising agencies and, when necessary, negotiation with suppliers to increase payment terms and adapt to the annual budget;- Creation of a system to optimize the rental of accounting expenses, avoiding missed payment terms due to excessive bureaucracy and financial and image losses with suppliers;- Contacts with advertising agency and press office, for meetings and briefings, responsible for sending material for the production of TV, newspaper and magazine ads to Brazil and abroad. Show less

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