Jana Kurtz Email & Phone Number

The Executive Assistant to the Executive Director provides strategic administrative support to the Executive Director and acts as a liaison with staff and the 350 Board of Directors. Administration and CoordinationCalendar management and scheduling appointments for the Executive Director and Board of DirectorsCoordinate the Executive Director’s meetings.

Burlington, Vermont Area

Burlington, VT

Burlington, Vermont

Manage all catering for the Dudley Davis Center on the campus of the University of Vermont.

Orlando, Florida Area

• Accomplishments:
• Planned quarterly Board of Directors meetings, including finding the venue, negotiating contracts, menu planning and attending the meeting and taking minutes. Also attended monthly Board of Directors conference calls.
• Planned and managed logistics for a reception for the President of the Board of Directors at the annual meeting of the European Academy of Optometry and Optics in 2014 and 2015.
• Annually, managed logistics and amenities for VIPs attending the Annual Meeting (approximately 200 people).
• Developed and nurtured a relationship between AAO and the Armed Forces Optometric Service (AFOS) and the AFOS Executive Directors.
• Reviewed and updated the AAO Policy Manual (2014), wrote a procedure manual for new employees, updated annually, and devised and managed the 360-degree review process and managed the consultant who tabulated the results.

Responsible for overseeing the development, implementation and quality control of contracts, contract budgets and subgrants for the Environment Group’s projects. Supervise two administrative associates and facilitate a strong and efficient administrative team. Identify and help to resolve workload issues across projects. Lead resource and trainer on.

Responsible for coordinating the work of a 20-person office. Coordinate and lead five-member administrative team and seven interns. Supervise financial coordinator. Coordinate and supervise intern program. Manage and oversee office information and communication systems. Oversee personnel policies and systems. Participate in development team to plan.

Responsible for the smooth, professional operations in the Washington Office of the PVO/NGO Networks for Health Project. Develop new systems and administrative procedures. Compile an administrative procedure manual. Organize and maintain project central files. Develop an orientation program for new employees and consultants. Organize and direct new space.

Managed the day-to-day functions of the office operations department, including staff. Responsible for providing direction, motivation and guidance to a staff of four. Interviewed hired and trained employees; planned, assigned and directed work; evaluated performance; rewarded and disciplined employees; addressed complaints and resolved problems. Managed.

Provided administrative, program and project support for the Foreign Policy Institute (FPI), for the Center for Strategic Education (CSE), and for a joint project between SAIS and Syracuse University (NSLC). Responsible for event planning, managing mailings, and database management. Oversaw publication of FPI and CSE materials. Managed space and equipment..

Managed equipment contracts. Responsible for maintenance and upkeep of all office equipment. Produced membership/financial lists using the database system. Liaison to printing offices, mail houses, hotels, caterers, etc. Trained users on WordPerfect and database system as needed. Supervised support staff and prioritized staff activities to ensure timely.

Maintained Director's calendar. Made travel arrangements. Sorted, prioritized and directed incoming mail. Prepared outgoing mail and correspondence. Created storage and retrieval system for archival files. Maintained Board files. Took and disseminated meeting minutes for both the Board and faculty. Developed tracking method for incoming resumes. Responded.

Duties included setting up and maintaining employees’ insurance information files. Performed all administrative duties associated with employee benefits. Paid insurance bills twice per month. Administered COBRA. Acted as liaison for employees with insurance companies. Oriented new employees regarding their benefits. Assisted with transition to new health.

Non Violent Conflict And Change

English Language And Literature, General