Jana Rayfield Magnus Email & Phone Number

Waltham, Massachusetts, United States

I am contracting with the development team at City Year Greater Boston to provide development operations services as they work to post, recruit and hire a replacement for my role.

Boston, Massachusetts, United States

Development Operations•Manage the day-to-day fundraising operations for the Development Department.•Provide private revenue tracking to meet the department's quarterly and yearly financial goals.•Lead the department’s use of database, provide support and training, ensure all data entry, reporting, pipeline management, gift processing, and acknowledgements are accurate and timely.•Support fundraisers with effective, user-friendly dashboards to track revenue progress, portfolios, lapsed donors, and events. •Participant in User Acceptance Testing (UAT) for National Headquarters migration from Raiser's Edge to Salesforce (2014) and Salesforce to Salesforce Lightning (2021 - Present). Annual Fund•Manage the annual fund direct mail and online giving programs.•Oversee digital fundraising to acquire, retain and upgrade donors, working with Communications Team to ensure strategies, messaging and goals are aligned.•Increased revenue from $85,000 to over $150,000 and increased donors from 75 to 500.•Analyze and evaluate donor segmentationEvents•Oversee fundraising event operations for 4 signature fundraising events.•Streamlined event operations to become more efficient, which included registration, database management, event committee support, gift processing, guest experience, and event fundraising analysis.•Served as the staff registration lead for City Year’s 25th Anniversary Gala (2014), working with National Headquarters and 25 City Year Site Leadership Teams to oversee registration, seating, ticketing, and revenue tracking for up to 2,000 guests, raising over $2.5M.Board Management•Responsible for managing deadlines for Board and Committee Meetings, collaborating with Staff Liaisons to determine meeting objectives, materials, and ensure staff support. •Manage required board documents, including board orientation materials, board surveys, governance documents, and bios.•Facilitate board prospect discussion with Governance and Nominating Committee.

Boston, Massachusetts, United States

Boston, Massachusetts, United States

Boston, Massachusetts, United States

Events•Responsible for planning and managing all events - fundraising, community, stewardship, meetings, forums, and lectures.•Managed over 125 events annually designed to support the mission and increase public awareness of CJP with attendance from 15 to over 5,000.•Collaborated closely with members of the Development and Planning Departments to create clear goals and objectives for events.•Responsible for project management timelines, details, and task execution for all aspects of the events.•Cultivated and maintained relationships with board members, major donors, volunteers, and vendors.•Ensured compliance with CJP’s branding guidelines and standards at all events.•Saved over $85,000 through comprehensive budget analysis and assessment in event-related costs; implemented long-range goals and objectives, including increasing event attendance by 15%. •Managed all aspects of event registration, including volunteers and staffing. •Responsible for training new and current Administrative Assistants in event registration management, including database management and day of event management.•Oversaw all mailings and RSVP tracking for all Community Outreach events as well as tracking progress towards goals. Vendor Management•Managed administrative logistics, including contract signing, vendor payments, and event timelines.•Collaborated directly with the Speakers Bureaus on speaker availability, fees, contracts, and travel arrangements.•Responsible for the venue, catering, audio/visual research, price negotiation, and logistical set-up.

•Hired as an Event Consultant to plan the North American Premiere of “The Case For Israel- Democracy's Outpost”, a feature length documentary film with Alan Dershowitz•Coordinated all logistics: site inspection, contract negotiation, audio visual equipment rental, day of event run-through and set up, and volunteer management. •Hired caterer for VIP Reception and private security company to ensure the safety of all event attendees.