Athletics Administrative Assistant And Office Manager
Current• Administrative and personal assistant to the Director of Athletics• Manage a department of 11 coaches, 20 assistant coaches and office staff for 11 teams including hiring, training, and motivating workers• Coordinate and schedule meetings and conference calls including reserving facilities, developing agendas, communicating with attendees, tracking RSVPs, taking minutes and tracking action items• Liaison and public relations representative to vendors, visiting teams, referees, donors, faculty, administration and university departments• Represent Athletic Department and our facilities at university wide scheduling and finance meetings• Coordinate admissions, housing, and scholarships for student athletes• Bookkeeping for accounts payable/receivable, cash, deposits, donations, payroll, supplies and equipment and ticket sales• Make travel arrangements in U.S. and internationally for Athletic Director, coaches and 11 teams including travel authorizations, itineraries, expense reports• Complete NCAA reports, create game/sponsor/employment contracts, review and respond to correspondence, print/scan/fax documents, process purchase orders, order team equipment, monitor inventory and order all office supplies• Coordinate large events, arrange catering for events, schedule and manage half-time performers, promote games, oversee game management, recruiter sponsors• Proficient in PeopleSoft ERP and Microsoft Office
