Jan Coffinger Baxter Email & Phone Number

Saratoga Springs, Ny, Us

Latham, New York, Us

Sunderland, Vt, Us

Primary support for CEO, President, CFO/COO, Vice Chairman and ongoing liaison with Board of Directors. Maintain executive team calendars and scheduling, heavy travel planning and logistics in a very busy, fast-paced environment. Vendor point of contact for executives (i.e., travel agencies, local caterers, venues). Plan and execute logistics of annual and quarterly Board of Directors meetings. Preparation of and assistance in execution of Board books. Prepare correspondence for executives, use best judgement when acting on their behalf, keep confidential materials safely guarded, act as primary interface between management teams and executives for all meetings and scheduling. PowerPoint presentation preparation, Excel spreadsheet management, expense reports, monthly reconciliation of travel and business expenses. Customer correspondence and replies, interfacing positively as the 'face of the executive team' with customers, retailers, vendors, clients and all departments and employees of the company. Member of committee for company community outreach in local Vermont area. State of Vermont Notary Public.

Seattle, Wa, Us

Office Manager for Kendall Square and Executive Assistant to Amazon Digital Products site lead.Facilities and office manager for expanding Cambridge Amazon development office in Kendall Square. Point person for communications with landlord, interior architects, construction project managers, vendors, design professionals and building contractors. Project management for construction of six new floors in Kendall Square leased space. Executive assistant to four Senior Managers, including site lead. All travel planning, expense reporting, meeting coordination, interview scheduling, management meeting coordination, new hire on-boarding, employee security access. Supervised team tasked with infrastructure maintenance, reception, Amazon 24/7 on-site security, conferencing, and event support.

Boston, Massachusetts, Us

All day-to-day organization of schedule and calendaring, heavy travel planning, answering internal and external email for the Chairman, executive communications (internal & external), phone vetting of new business inquiries, public speaking planning and coordination, manuscript editing and book launches, corporate event planning, point of contact with executive team for Chairman, Board of Directors coordination and meeting follow up, W2 charitable activities coordination, online social media presence for Chairman. This position includes liaising with heads of governments, international philanthropic groups, and US college and university leaders, always maintaining strict confidentiality in a highly professional manner.

Sales coordinator and Executive Assistant for three Executive Vice Presidents covering the Middle East, APAC and European territories for AS&E * Day-to-day contact for all sales representatives worldwide and responsible for in-house sales follow-up * Daily point of contact for designated regional field sales, sales rep. organizations and the AS&E customers.Highly knowledgeable of the Middle Eastern, South African and APAC multi-national cultures and their military/government protocols and procedures * Heavy telephone interaction worldwide * Monitor and track Internet web inquiries for international group sales * Provide accurate and timely responses to all customer inquiries through issuance of quotations, proposals, correspondence, etc. * Support all regional quote activity for all system applications, including staying current on system upgrades, electrical requirements, country import/export laws, etc. * Manage entire quotation/proposal process inclusive of development and obtaining applicable approvals * Host customer visits including development of agenda and all related activities, product demos, tours, visas, etc. * Primary support / interface between internal US organizations and international sales group * Ensure accurate and timely updating of forecast data working closely with regional sales

Espoo, Southern Finland, Fi

"Right hand" to the Senior Nokia management and Nokia/Boston Site Manager of this FinnishTelecommunications employing more than 300 people at the Burlington site * Interface with all levels of Nokia management internationally and act as first point of contact in the absence of the Site Manager or Sr. VPs * Heavy international communications, travel coordination and scheduling of trade events and management meetings * Maintain Nokia/Boston intranet site and manage Global Nokia Phonebook on intranet through Lotus Notes * Coordination of international Visas and paperwork for ex-patriots relocating to Nokia/Boston * Reconciliation of Burlington site financials with Nokia/Americas offices in Dallas, TX * Coordination of financial monthly reports throughout the Burlington business units * Shipping and receiving of international equipment * Management and direction of 14 administrative assistants including team meetings, individual goals, corrective action planning, training curriculum * Daily supervision of three junior administrators * Administrative staff trainer for all applications (i.e., MS Office apps, Lotus Notes, Internet Explorer, etc.) * Staff liaison with Nokia/Finland Information Management for the Nokia/Boston site * Employee Volunteer Committee coordinator for organization for community outreach programs and gift-giving

Education record

Education record