Jane Deeb Email & Phone Number

Sydney, New South Wales, Australia

Sydney, New South Wales, Australia

Supported Advisers to meet their education requirements, enrolled them in their specific courses to complete their qualifications. Ensured courses were correct for Advisers to achieve their qualifications and met timetable for completionManaged end to end processes and procedures for the administration of the AMP FASEA subsidyWorked closely with external education providers; Universities, businesses and organisationsSet up and maintained registration processes with individual external providers, applying sponsorship agreements with relevant providersManaged the inbox and responded to all enquiries within a few hours, meeting KPI turnover timeMaintained thorough and accurate reporting on budgets and payments through specifically created excel reporting sheetsResponsible for processing of all invoices, that they met the requirements and were coded correctly to ensure fast payments and easy tracking. I had a clear audit trail for reporting purposes as all details were noted in the reporting sheetsSupplied account reports and summaries for auditing and reconciliation purposes for the subsidy program. Keeping it on track and below budget

Sydney, New South Wales, Australia

Areas worked in: Australian Wealth Management, AMP Advice, Business Transactions, Strategy and Performance, Network Development, Channel Strategy and Services, On-Boarding and Case Management, Financial Control and Commercial in Business Partnerships, Licence Value Management, Public Affairs, Growth Transformation, Investment Management Transformation, Transformation Project Team, Stronger Super, FOFA and My Super ProjectResponsible for all-round administration - actioned phone calls, mail, emails, organised travel and prepared itineraries, filing, maintained/updated databases, maintained office environment, stationary orders, expenses, invoicing, office charges, set-up for new staff and off boarded departing staffExtensive diary management - organised meetings/schedules/events, team meetings/workshopsEngaged, communicated, drove strategy within the teams, held them accountable for actions and kept them on track. I would follow up consistently especially when due dates were approaching, checking in to see how they were tracking. Updated and informed everyone, aided to build a high-performance team, ensuring effective governance and controls. Drive culture, participation and productivity within the team. I initiated/created a program to have available instructional brochures for all systems especially new ones, so staff had cheat sheets to aid them in learning and using all systemsProvided administration support to Directors, Managers, teams and stakeholdersMonitored and coordinated the timely completion of the reporting requirements of the department, created a timetable and diary reference for report/action due datesProduced documents and reports as required including Powerpoint presentations. Collated presentations, distributed them in a timely manner to ensure they were ready and finalised for the appropriate meetings

Sydney, New South Wales, Australia

Provided extensive diary management including screening phone calls, emailing management and prioritising meetings on behalf of the CIOProvided an advanced level of administration support including preparing correspondence, presentations, proof-reading and prioritising information and sending to relevant stakeholders where appropriateArranged and coordinated meetings with stakeholders including booking room/s, audio and visual equipment, preparing agendas, forwarding meeting documentationRecorded the minutes of meetings and distributing the outcomesCo-ordinated travel and accommodation, completing monthly expense reportsAssisted in HR administrative tasks

Sydney, New South Wales, Australia

iPac SecuritiesInstitute of Chartered Accountants

Sydney, New South Wales, Australia

Office Manager - all maintenance & office environment, Safety & Fire WardenDiary management, organised meetings/schedules & events, plus the CEOs yearly road showActioned phone calls, mail, faxes, emailsOrganised travel arrangements - itineraries, scheduling, meetings, domestic & internationalFiled/archived, photocopied, bound reports, maintained office equipment, stationary orders, expense invoicing, office administration, monthly reports, event preparation/organisation, new manager set up, introduction & welcome packsPowerpoint presentations

Sydney, New South Wales, Australia

Worked in various roles at various companies: AMPBNP ParibasDeutsche BankInstitute of Chartered AccountantsTab Corp

Randwick, New South Wales, Australia

Sydney, New South Wales, Australia

Various temporary assignments at AMP CapitalArab BankHillross