Jane Downey Email & Phone Number

• Provide administrative support to the VP and Director, Managers and employees of a global organization• Act as focal point for department administrative activities including monthly contract accruals, execution of electronic and paper purchase orders• Manage the procurement process for IT Services consisting of over 2000 invoices totaling over $20M spend• Proactively manage calendars so no conflicts occur, coordinate meetings with internal as well as external parties, collaborate with Administrative Assistants at all levels of the company• Prepare agendas for weekly global leadership meetings• Orchestrate logistics for global employee communication sessions• Work with department supervisors and secretaries to implement and streamline organizational procedures and policies• Coordinate department activities including records management, administration of SharePoint sites, department databases and Lotus Notes databases, spreadsheets

Rochester, New York

• Administrative responsibilities for Director, managers and employees• Backup for the Executive Secretary for the company’s Chief Information Officer• Interacted with Immigration Services to obtain visa’s for foreign assignees• Arranged travel flights, itineraries and submitted associated expenses• Facilitated Leadership Team meeting agendas, and attended meetings• Coordinated department activities including records management, administration of SharePoint sites, department databases and Lotus Notes databases• Organized/coordinated department-wide events