Jane Dunk Email & Phone Number

London, United Kingdom

London Se1

Supporting the Executive Director and the Integration team pre/post-merger with Peabody and Family Mosaic (a provider of 66,000 homes in London & South East) to ensure merger efficiencies were captured across all areas of the business. Key Achievements- Promoted to Business Support Manager to manage the significant budget work in the role. - Provided a full secretarial support service to Executive Director including complex diary and email management, travel and accommodation bookings. - Prepared documents including presentations and reports for the Executive and Board. - Planned, organised and attended team meetings and team away days. - Exceptional minute taker (Board/Committee level) and ability to produce task lists/follow up actions.- Ensured stationery/meeting room supplies were maintained and ordered in a timely manner.- Received visitors for the Director/team and liaised with reception staff across different sites. - Established close working relationships with Directors and their PA’s across the business. - Managed holiday/sickness/staff reward records for the department.- Co-ordinated the department office move for the newly merged teams in August 2017 to new HO working closely with the space planning/IT teams to ensure a smooth move and troubleshooting of issues. - Reviewed and agreed proposals for company events as Chair of Peabody’s Social Committee.- Monitored and managed the day to day integration expenditure for teams across the business - obtaining copies of quotes, raising purchase orders and goods receipting which involved extensive cross-departmental liaison regarding the merger budget spend c.£3.5m.- Produced detailed analysis of £9.3m redundancy spend, quarter forecasts and monitored accruals over the 3-year merger period due to leavers extended dates. - Organised Integration Roadshow’s across 12 offices and drafted communications for the intranet.

London, United Kingdom

Supporting the Executive Director of Housing to ensure the smooth operation of the Resident Services and Property Management teams, the largest directorate in the Company. Key Achievements- Provided a full secretarial support service to Executive Director including diary and email management, conference, travel and accommodation bookings. - Prepared draft report templates/presentation for Executive and Board and circulated papers for Housing Directors, sub committees and operational meetings. Attended and minuted meetings and circulated follow-up actions to attendees.- Drafted internal/external communications and organised estate visits for the Executive Director.- Regular liaison across Peabody’s housing functions and with external contractors/housing specialist agencies and local authorities.- Coordinated and arranged 2020 Directors Training Programme/Fit for the Future involving 25 Directors.

Sidcup & Thamesmead

Supporting the CEO and Chair for 5,500 home housing association based mainly in Thamesmead, SE London, the role was to act as ‘gatekeeper’ for CEO/Chair, by providing complex diary/email management with key housing suppliers/contacts in the sector and across Europe as well as organising all travel arrangements/conferences. Due to my position, I was deeply involved in the confidential, pre-merger discussions with Peabody and became part of the Gallions’ Integration team prior to formal merger with Peabody in January 2014. Key Achievements- Full secretarial support to the CEO/Chair including budget management of CEO/Governance cost centre.- Prepared reports for Exec and Board and had extensive liaison with Board and Committee members.- Provided Facilities Management at the Central Services office for 3 years liaising with external contractors and maintenance staff.- Worked with the new Facilities Manager to co-ordinate a second office move in 2010.- Sourced office accommodation for office move in 2007 due to company expansion.- Company Secretariat duties including document sealing, Companies House filing and all governance requirements including attendance/minutes at Board/Audit Committees.- Organised international conferences and travel arrangements.- Arranged all Company social events e.g. Christmas Parties/Staff Conferences.

Dartford, United Kingdom

Reporting to the MD, my nominated accounts represented over 20% (£4.2m) of the company’s turnover and profitability, and the profitable management of these accounts was crucial for the progress of the company. Key Achievements- Developed effective working relationships with my nominated customers and be fully aware of their marketing plans, strategies and objectives. (Customers included Waitrose, Asda, Sainsburys & M&S)- Full awareness of the dynamics of costing and pricing, including product costs, profit requirements, customer profitability and competitor pricing/developments.- Ability to negotiate. Prepare and implement cost effective promotional programmes.- Prepare budgets and forecasts for each account in line with annual timetable. - As part of the senior management team, make an effective contribution towards the overall progress of the company.

Dartford, United Kingdom

Reporting directly to the Managing Director, responsible for the company's personnel and administration function, including Customer Services and Reception. I had responsibility for the recruitment and selection process, appraisals and personnel record keeping as well as management and budget control of the company car fleet/mobile communications. I also provided full PA support to the MD as an International Board Director including full diary management, all international travel arrangements and provided support on all European projects. Earlier roles at Gala included PA to Sales and Marketing Director with progression to Sales Office Manager with responsibility for the daily management of the sales office.