Jane Eichenberger Email & Phone Number

Hillsboro, Or

Portland, Oregon Area

Provided administrative support for Medical Director, two Deputy Medical Directors, and over 100 providers of eight county clinics and ten school-based clinics.•Meeting and event coordination, set up, resources scheduling, note taking and distribution.•Processed and tracked credentials and re-credentials for providers.•Processed and tracked training/travel requests and reimbursements. Explained policies to staff.•Processed personnel transactions including hiring, transfers and terminations. •Maintained Health Department Provider web pages using Drupal.

Portland, Oregon Area

Supported President, Vice President and 42-member Board of Directors•Meeting set up, resource scheduling, note taking and distribution•Reviewed and processed reimbursement requests•Annual elections preparation including candidate eligibility, ballots and bios creation•Travel arrangements

Portland, Or

Supported Parks Volunteer Services, Parks Security Services and Public Involvement/Community Outreach. Coordinator for court-ordered community service program.•Coordinated logistics, recruited and supervised court-ordered, corporate (Best Buy, UPS, Wells Fargo, Deloitte Touche), and school groups (Vancouver, Beaverton) volunteers at work parties/events such as the Washington Park Summer Concerts, Sunday Parkways, Leach Garden Plant Sale, Holocaust Memorial, Bloomington and Mt. Tabor parks.•Assisted in planning, researched venues and caterers, created programs, and provided onsite logistics support for volunteer and employee appreciation and training events. •Participated in all facets of volunteer coordination: recruitment, intake, applications, data entry, file maintenance, criminal background checks, orientation, training, supervision, retention, termination, and appreciation.•Created, maintained and entered data into Access databases for court-ordered community service, public involvement, volunteer services, crimes in parks, background checks, seasonal park ranger recruiting and personnel actions, community gardens waitlists, and training/travel tracking. Created Access queries/reports and Excel charts/ pivot tables for statistical reports, mailing labels and email blasts.•Daily interaction with court-ordered community service clients: intake, scheduling, tracking, supervising, problem-solving difficult issues and clients, certifying completion and generating timesheet reports. Grew the program to include courts and agencies from other counties and states. •Maintained PP&R’s web pages, Volunteer Services Facebook page.•Created marketing materials for employee and volunteer recruiting and events using Word, Publisher and InDesign. •Coordinated park ranger recruiting (marketing, interviewing, and hiring) with goal to increase diversity. Processed all personnel transactions.•Purchased goods and services and paid invoices in SAP or with procurement cards.

Portland, Oregon Area

Provided administrative support to 21-person multi-bureau IT project (new Water Bureau replacement billing system) and 69-person bureau.•Meeting coordination, set up, attendance, note taking and action item tracking.•Tracked income, expenses and expiration dates for contracts. •Reviewed, verified and processed consultants’ reimbursement requests in Excel. Used tact and diplomacy when duplicate items were submitted.•Researched and explained policies regarding overtime eligibility and partial day absence.•Edited and formatted end user training manuals in Word.•Created and maintained Revenue Bureau web pages.•Coordinated training/travel, IT and phone requests. Explained policies and procedures.

Portland, Oregon Area

Office manager/receptionist for 30 staff of planners, project managers, architects, landscape architects, construction managers, property managers, and public involvement/community engagement coordinators.•Created and maintained databases for public involvement/community engagement to track citizens’ park interests and tabulate surveys. Reports included statistical reports, narrative summaries, and newsletter labels.•Purchased goods, services, and office supplies. Managed office supply budget ($9,000). •Created flyers and brochures using Word and Publisher.•Assisted with event planning and provided onsite support at facility grand openings.•Researched and wrote summary reports about parks organizational structures and off-leash issues by contacting and interviewing staff from other cities.•Created and maintained GOBI bond project web pages using HTML and FrontPage.•Created policies and procedures for new employees, office procedures, equipment reservations, and electronic organizers; created manuals and flowcharts in Word.•Coordinated training/travel, IT and phone requests. Explained policies and procedures.

Portland, Or

Job Titles: Administrative Secretary to Scout Executive and Director of Field Service, Field Service Secretary, Systems Manager/Desktop Publisher, and Special Programs Secretary. •Provided administrative support to top BSA leadership, Executive Board, Advisory Board, and Council Commissioners.•Event planning, coordination and onsite support for Annual Dinner, Commissioner Colleges and Conferences, and fundraising events and meetings. Used bulk mail to send flyers.•Provided administrative support to Pacific Service Area director and district executives. •Was the first person to use spreadsheet software to create product sales, membership, training, and Quality Units status reports. •Provided IT support for Boy Scout’s Portland headquarters.•Created marketing materials, handbooks and programs for product sales, day and summer camps, training and events.•Created timelines, managed, coordinated, and edited monthly newsletter, Compass Points.•Provided administrative support to Exploring, In-School Exploring (Career Awareness and In-Class Exploring), Scouting for the Handicapped and In-School Scouting programs.•Supported In-School Exploring, In-School Scouting and Scouting for the Handicapped advisory committees composed of government, business and education leaders.•Fellowship Committee Chair: planned employee monthly and annual events. Researched venues and caterers. Managed $8,000 budget from payroll deductions and solicited donations.

Portland, Or

Edited news articles for spelling, grammar, writing style, and accuracy.Performed layouts and paste-ups of typeset articles.

Portland, Oregon Area

Proofed all copy for spelling and grammar before and after typesetting.Performed layouts and paste-ups of typeset copy.

Bachelor’S Degree, Communications, 3.8 Gpa

Activities and Societies: The Beacon, KDUP, Marketing Intern @ The Oregon Bank, Sigma Delta Pi, Delta Epsilon Sigma

Web Development & Design, Business, Marketing, Computer Programming

Successfully completed coursework in: HTML, CSS, jQuery, JavaScript, PHP, MySQL Adobe: Photoshop, InDesign, Flash Animation, Edge Animate.