• Maintaining a positive demeanor and acting as liaison between Senior-level Managers / Directors, Clients and Employees.• Handling highly confidential information with discretion and in a professional manner.• Managing filing system, ensuring organization and accessibility of department documents.• Ensuring proper documentation and filing of purchasing related documents.• Handling the dispatch of letters and mail promptly and efficiently.• Overseeing all office operations, including supervision of cleaning activities.• Preparing logistics for meetings, workshops, including transport planning, coordinate meetings, organize schedules, and document detailed minutes..• Maintaining inventory of procured items.• Organizing, scheduling, and managing travel arrangements for staff members.• Sourcing for suppliers to give their quotations for items and services needed, identify the reliable suppliers and vendors who meet organizational needs and carry out procurement functions for the organization.• Monitoring inventory levels and restocking to prevent shortages.• Coordinating with internal teams to know their procurement requirements and compile a list.• Managing supplier relationships through constant communication and address any issues that arise.• Providing administrative support by liaising with other departments such as the Human Resources, Finance, Procurement or other departments, assist in administrative issues or perform miscellaneous job-related duties as assigned by Management.

• Handle communications between Senior-level Managers / Directors, Clients and Employees, including producing high-quality, error-free documents using MS Office.• Carrying out administrative duties such as filing, typing, copying, binding, scanning.• Facilitate internal communication with various departments to coordinate purchasing needs and ensure seamless procurement processes.• Ensuring that basic facilities like water, internet, and electricity are well-maintained and bills paid for.• Assist in monitoring inventory levels to prevent stockouts and overstock situations.• Processing and directing mail and incoming packages or deliveries in collaboration with Company’s drivers and riders.• Manage purchasing-related documents and records, ensuring data integrity and accuracy for audits and reporting.• Manage office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.• Ensure the reception area is always kept clean and neat to give visitors positive first impression.• Processing and directing mail and incoming packages or deliveries• Resolving problems/complaints from customers; develop appropriate course of action or further escalate the problems to Executives when they cannot be resolved, for their attention.

• Enhancing productivity by assisting all Senior-level Managers/Directors and Department Heads with various administrative duties.• Maintaining a positive demeanor and acting as liaison between Senior-level Managers/Directors, Clients and Employees • Handling highly confidential information in a professional and loyal manner.• Providing administrative assistance, by writing and editing e-mails and preparing communications in liaison with the Directors/Managers.• Maintaining comprehensive and accurate records to make it easy to retrieve information.• Organizing for catering services during meetings or whenever necessary.• Ensure there are adequate office supplies in the office and a proper inventory of office supplies in place.• Monitor all consumable and restocking low level items for the office.• Ensure office is clean and always well maintained and report any broken office furniture for repair and replacement.• Ensure any updates/changes are posted on the office board.• Perform any other administrative duties that may be assigned to me from time to time.

• Welcoming visitors in a friendly manner and directing them as appropriate• Answering phone calls in a polite and professional manner and forwarding the same to relevant personnel.• Filing, typing, scanning, photocopying, and emailing.• Providing administrative assistance, by writing and editing e-mails, drafting memos, and preparing communications in liaison with the Executive’s.• Keep inventories accurate with daily cycle counts to identify and resolve variances.• Ensuring operation of office equipment by calling for repairs when necessary; maintaining equipment inventories; evaluating new equipment and techniques• Maintain positive customer relationships by responding quickly to customer service inquiries.• Managing employees and providing their weekly work schedules • Conduct weekly staff meetings to address concerns, questions and plan on improvements.• Ordering, stocking, and distributing office supplies as required.• Resolve or escalate customer service issues by coordinating solutions between sales and operations teams.