Jane West Email and Phone Number

May 2017 to March 2021: SPHERE (Systems Powering Healthcare), Procurement Officer◼️ Hired as Procurement Office with a remit to manage Sphere’s software and hardware IT Procurement for its 2 London NHS Trusts;◼️ Work closely with the Asset Manager to ensure procurement and asset management policies and procedures are adhered to.◼️ Supported the management of invitation to tenders for procurements from £181k to £2.5m.◼️ Proactively manage the maintenance agreement database in tandem with senior management.◼️ Liaising with suppliers to ensure good performance and cost efficiencies which are passed onto the NHS.◼️ Act as the key liaison point between suppliers and both internal and external stakeholders, successfully building and developing mutually beneficial working relationships.Jun 2014 to May 2017: Hackney Learning Trust: IT Procurement Co-ordinator◼️ Engaged as IT Procurement Co-ordinator and key member of the IT Ordering Team with a remit to deliver products for Hackney Learning Trusts’ (HLT) internal and external customers;◼️ Duties included: meeting P2P requirements; raising purchase orders; stock management; liaising with customers; and monitoring delivery outcomes.◼️ Engaged with suppliers and technical staff to select appropriate equipment and met customer requirements, ensuring value for money is achieved through effective negotiation.◼️ Hit invoicing deadlines and reconciled monthly P-card statement and took responsibility for HLT’s mobile account, budgets & ordering for customers.

Procurement Responsibilities - Purchases of Hardware/Software/Servers/Networking/Ad hoc • Provide the procurement lead for major projects, role model the procurement values and strategy in a service driven environment, strong negotiating skills for best value for the project budget / client• Ensuring client procurement policies and guidelines are complied with. • Development of procurement strategies and negotiation practices to deliver hard benefits and efficiencies to the client. • Ensuring the successful delivery of contracts that meet users’ needs adhere to all relevant EU legislation, value for money principles and commercial awareness. • Develop close co-operative relationships with clients to leverage their expertise, understand local market conditions, support their specific aims and objectives, and deliver value adding services and agreements. • Maintain records of documentation concerning contractual agreements and supplier communications within area of responsibility and in accordance with Government guidelines and legislation, monitoring hardware & software licenses and user names, deployment and transfers including mobiles & sims. • Management and approval of procurement requests for IT equipment and consumables, monitoring spend to budget allocation, manage the receipt, storage, distribution, and installation of products ordered.• Review procurement requests against existing hardware stocks and software licenses and re-use where possible to meet technical requirements.• Arranging deliveries and receiving the product on behalf of client and raising call logs for configuration of hardware, loading of software and licence control with the IT Team.• Monitoring the process for products in and out using supplier tracking systems.

Supervising a small team responsible for the software and hardware procurement and tracking of equipment for a media company with over 1000 employees• End to end procurement process for all items requested• Maintaining effective supplier relationships through regular meetings• Managing mobile phones: handset upgrades, tariffs, data usage, roaming packages• Managing software and font licenses in line with FAST • Performing annual desktop reviews and identifying equipment that no longer meets-the minimum requirements and planning upgrades in accordance with departmental budget allowance• Ensuring on time renewal of critical IT maintenance contracts• Stock control management

Renewal of Estates and IT contractsLiaison with end users regarding specifications and requirementsAssisting category managers with tenders including OJEU and other framework agreementsSourcing quotations from suppliers and expediting delivery of goods

Obtaining quotes and the production of purchase ordersLiaison with site staff, hiring and off hiring of machinery and equipmentProduction of Site Packs for site operativesExpediting payments and retentionsAdministrative support to three engineers