-Monitoring emails received by the Operations Manager.-Responsible for meeting itineraries and agenda.-Responsible for taking down Minutes of the Meeting (MOM).-Preparing Costing and Quotations for the Clients.-Attending mails, calls and inquiries from the clients and suppliers.-Responsible for keeping confidential documents.-Administrative works such as pdf editing, typing, proofreading and etc.-Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and employees.

-Issuing Delivery Notes and Delivery Orders through ERP System.-Preparing Quotations and Costing Sheets for the Clients.-Preparing Purchase Requisitions and Purchase Orders for the Suppliers in ERP System.-Attending Mails, Calls and Inquiries from the Clients and Suppliers.-Administrative works.-Preparation of Material and Tender Submittals for the Clients.-Issuing Stock Adjustment, Stock Reports, Item Code Creation and Transfer of Units in the ERP System.

-Issuing Invoices, Free-text Invoices, Proforma, Delivery Notes and Delivery Orders through MANERP System. -Preparing Quotations and Costing Sheets for the Clients through MANERP System. -Preparing Purchase Requisitions and Purchase Orders for the Suppliers in MANERP System. -Attending RFQ Mails, Calls and Inquiries from the Clients. -Preparing Warranties, Manual Invoices for the Clients. -Preparation of Monthly and Overtime Sheets for the Technicians and Employees in the Department.-Administrative works such as writing Letters, Ticket Booking for Annual Leave and Business Trips, Leave Requests, Passport and ID renewal requests, Gate Passes for the technicians, etc. -Preparation of Material, PVL (Vendor List) and Tender Submittals for the Clients. -Issuing Stock Adjustment, Item Code Creation and Transfer of Units in the System. -Preparing LC Documents (Commercial Invoice, Delivery Note, Tender Bond thru MANERP System) to be submitted to the Credit Control to acquire payments from the Clients. -Preparing Sub-Contractors LPO thru MANERP to be submitted to the Accounts to issue Cheque Payments.-Preparing Compliance Statement and Schedule for the Application Engineers to fill up.

Under Project Management of Overseas Bechtel, Sky Oryx Joint Venture and Beumer GroupLocation: Hamad International AirportProjects:1. Hamad International Airport - In-House Logistics Catering2. Hamad International Airport Baggage Handling System-Preparing submittals which will be forwarded to the main client NDIA.-Preparing Inspection Check List in accordance to the ITP (Inspection & Test Plan) for the QC Engineers.-Filing all Completed Inspection Test Report to be used by the Rectification Team. -Preparing all Coded Layout and Elevation Drawings according to grid lines and conveyor subsystem. -Uploading all passed Submittals in the server for review. -Preparing Welding Visual and Penetrant Report (Velosi) for bolt tightening, pull-out, and torque test. Informing Engineers the grid line area and details of their schedule of inspections everyday. -Coordination with the general client before the inspection if any changes should be made with the check list. -Quality Action Notice (QAN) and Non-Conformity Report (NCR) Tracking and Filing. -Responsible for Company's Document and Material Submittal Filing System. -Raising PR for Supplier once expired. -Keeping and Tracking all PO's and Delivery Notes issued on suppliers for future reference. -Communicating with the supplier if there are any issues and concerns. -Responsible for submitting all time cards given by the site supervisors to the subcontractors for invoice issuance.-Sending all monthly invoices from the suppliers to Finance Department for billing. -To Request issuance of Site Passes and Gate Pass for new workers hired at site. -Scheduling Inductions for the new workers. -Arrangement of transport for engineers and workers to site and primary office.-Ensure documents are shared at key times to facilitate timely project completion.

-Maintaining Employees File Folder intact and Updated.-Keep tracking and preparing reports for any Employee Movement in weekly basis. -Updating Employee Details Roster (e.g. Joining Date, Contract Duration, Passport and RP expiration, Vacation Schedule).-Preparing memos and letters as instructed by the office of the Management. -Checking daily mails and arranging them by priority. -Storing all the Resumes received for future reference. -Handling secured Resume Database and Private Documents. -Preparing Formatted Resume for urgent requirement from the clients. -Answering all calls courteously and forwarding it to concern person if necessary.