Jane Brady Email & Phone Number

Swords, D, Ie

Damastown, Dublin 15

Damastown, Dublin 15

• Manage the clerical functions associated with the day-to-day operation of the purchasing service, including bid and specification preparation, issuance of purchase orders, tracking of spend, tracking of Purchase Orders raised against invoices, and routine correspondence.• Own the Purchase Order Generation to Invoice Reconciling section of the Resourcing Process.• Issue and Track all Purchase Orders and reconcile against invoices submitted following an existing process.• Own Invoicing process for all external Contractors and Vendors.• Track all procurement assignments at all times.• Daily communications and negotiation with external Contractors & Vendors to ensure projects are within assigned budgets.• Complete maintenance and regular updating of suppliers' contact and availability details.• Coordinate and communicate effectively with the Resourcing Administrator, Project Managers, Contractors, Vendors and Finance Department.• Monitor performance of contractors based on feedback from internal team; manage cancellation of orders/contracts for non-compliance and/or non-performance.• Assist Resourcing Manager on day-to-day tasks.• Communicate clearly and courteously and build and maintain effective business relationships with all employees and vendors.

• Reports – daily, weekly or monthly depending on customer requirements• Order processing• Bespoke requests • Quotes• Customer responses/clarification• Stock management• Logistics • Tracking• Comparisons• Paperwork/regulations for worldwide imports• New product ideas• Customer research• Brand awareness • Artwork approval• Brand guideline understanding• Order tracking• Customer order status updates• Invoicing• Purchasing• Suppliers• Purchase Order Processing• Artwork approvals

• Working as part of the front office counter team.• Carry out inter Credit Union account transfers.• Joining new members to the credit union.• Provided support to back office team; taking phone queries including laser payments, passing on messages when needed and answering emails coming into the credit union.• Co-operation with CEO/Operations Manager in the development and/or implementation of new services.• Attend workshops and training programs such as security awareness, data protection, Anti Money Laundering and Ethics.• Receive loan applications from members over the counter, ensure all relevant information for credit decision has been obtained and health declaration is completed where relevant. • Issuing of loans to members – highlighting credit agreement terms and repayment amounts.• Process standing order payments from members as needed.• Scan and file correspondence from members.• Balancing my own cash and help with daily lodgement.• End of day/month report printing.• Any adhoc duties assigned to me by the Operations Manager and/or CEO.

• Correspondence with suppliers• Administering invoices vis-a-vis same (using 'Oracle' financing software) • Payment of weekly wage for 15 Drivers using 'Kronos' accounts software.• This entails scheduling their deliveries & collections• Numerous regular reports to deadline, using 'Waredoc' software and the Microsoft Office suite.• Weekly wages of 20 project staff• General administration tasks e.g. documenting procedures, dealing with suppliers ; ordering & payment, answering phones, file maintenance, client correspondence and act as a P.A. to both our head of operations and transport & warehouse manager• .Responsible for the creation and ongoing maintenance of the companies 'Safe Systems of Work' database which involves risk management and scheduling of training for all employees.