Support the daily operations at VINSE, manage the NSF-REU summer program, oversee the bi-annual newsletter, manage VINSE’s social media presence, and serve as the financial unit manager.

• Develop workflow plans with accurate timelines to manage multiple submission for multiple agencies and meet inflexible deadlines.• Perform financial reporting and analysis for multiple Vanderbilt faculty, with portfolios that include federal and non-federal sponsored awards, gift funds, and internal awards.• Meet with faculty monthly to review financial portfolio, ensure effort and expenses are correct and follow funding agency’s regulations. Provide forecast of spend rate to ensure expected costs are covered and funds tracking to spend out by project end.• Responsible for departmental costing for faculty, staff, and students. Audit and resolve monthly salary suspense report. Review eCRT quarterly report for faculty research effort.• Create policies and procedures to enhance compliance with university and sponsor regulations and improve workflow in department.• VUSE representative on Vanderbilt’s Forecasting Tool project. • Proficient with VERA, Assist, eRA Commons, Grants.gov, ProposalCentral, and SciENcv.

• Prepare proposals in compliance with sponsor, University, and federal guidelines.• Compose just-in-time responses for sponsor inquiries for proposals under review. • Comprehensive experience with NIH, NSF, DARPA, foundations, industry, and internal submissions.• Knowledgeable with Award Requests, Budget Revisions, Close-outs, Courtesy Extensions, Interim Projects, No Cost Extensions, Effort Management, Non-Salary Cost Transfers, Professional Service Agreements, Retro Distributions Transfers, Subawards.• Generate and audit VU/VUMC/VA Employee Agreements (ESA, IPA, SBA, and Student billing).• Meet with faculty to discuss necessary information to correctly allocate functionality, occupants, and related research funding to complete annual Space Survey.• Oracle SkyVU roles: Data Analysis, HCM Costing Specialist, Purchase Requestor.• CS/ECE representative on VUSE Staff Council.

• Approve departmental financial transitions, generate operational budget report, and meet with Administrative Officer monthly to review. Formulate next fiscal year's budget based on prior year actual costs and next year's projected costs.• Responsible for cradle-to-grave management of research grants, ensuring sponsor guidelines and Vanderbilt policies, as required.• Assemble NIH T32 Fellowship competing renewal application, coordinate date collection from internal/external faculty, prior fellows, and BRET office. Track project reporting requirements and maintain historical information on the grant.• Support both department chair and clinic administrator, manage their clinic, on call/in-patient rounds, and travel calendars.• Manage searches for faculty and fellowship candidates to include travel, interview schedules, and colloquiums. Facilitate new hired faculty and fellows’ orientation and compliance training.• Train new staff on Vanderbilt policies including Expense reimbursement, Purchasing, Travel, HR, and On Call/In Patient scheduling.

• Monitor operational and financial aspects of NIH P20 Program grant, collaborate with partners from Meharry Medical College, and State of Tennessee.• Coordinate pilot project applications, educate awarded researcher in funding oversite, award obligations and tracking required progress reports.• Process Subject Participate payments for research volunteers, confirm informed consent documentation and IRB protocols were followed.• Review Clinic Research Core invoices, request incorrect Standard Patient Visit charges be credited and billed to patient insurance company prior to monthly close. • Organize annual national meeting, consisting of a community symposium, early-stage investigator poster session, scientific symposium, and vendor booths.

• Reconcile operational budget and produce monthly reports for Hospital Administration review.• Responsible for payroll, new hire onboarding, FMLA requests, and work-related injury reports.• Analyze data for creation of annual department budget, including staff projections, personnel salary/wage data while maintaining confidentiality of data.

• Organize travel arrangements and itineraries for faculty, staff, students, and visitors. • Facilitate visa and tax compliance for non-resident faculty and visiting researchers.• Design, produce and distribute brochures, handouts, invitations, flyers, and posters.

• Purchase equipment, instructional, research laboratory and office supplies. • Complete monthly billing for Core Facility, ensuring accuracy and compliance with regulations.• Assist faculty with proposals, budget revisions, cost transfers and grant close outs.

• Audit monthly transactions, resolve accounting and payroll exceptions.• Streamline encumbrance database resulting in easier reconciliation procedures.• Supervise undergraduate student workers and temporary employees.

• Audit monthly transactions, resolve accounting and payroll exceptions.• Streamline encumbrance database resulting in easier reconciliation procedures.• Supervise undergraduate student workers and temporary employees.