Janelle Sutton Email and Phone Number

Maintain confidentiality and exercise discretion in support of the CEO and Executives of a growing private corporation.•Handle the day to day business and personal responsibilities of the CEO. •Organize travel, meetings, speaking engagements and other appointments of the CEO and executives.•Manage the flow of information to the CEO and members of the executive leadership team. Screen phone calls, open and sort mail, and summarize reports and memos.•Prepare and format information for internal and external distribution. Write letters and memos, compile data for reports, create computerized presentations, write reports, transcribe dictation, edit, proofread as well as other information preparation duties.•Utilize a combination of computer and critical thinking skills to analyze financial data and create reports that identify areas of concern the executives may need to focus on.•Maintain company records by setting up and managing both electronic and paper filing systems, as well as taking steps to maintain the company is in compliance with all applicable record-keeping requirements.•Maintain office supply inventory, negotiate pricing and purchasing agreements.

Provide extensive Administrative/Management skills to a team of 30 at a Fortune 500 company, consistently ranked on the 100 Best Companies to Work For lists.•Complete a variety of administrative duties in support of 2 Regional Managing Director’s and their teams including typing, faxing, photocopying, ordering, distributing and sending mail, signing for deliveries, and running errands.•Schedule/arrange meetings, conference calls, travel and appointment calendars on a daily basis according to manager’s guidelines.•Establish and maintain accurate and detailed filing and tracking systems in a logically organized manner.•Prepare Human Resources-related paperwork for processing so that new hires are processed in a timely fashion to ensure first paycheck and benefits; transfers and terminations are accurately handled on-time according to the payroll processing guidelines.•Develop and maintain data base for Share Point site – COI and other internal systems•Balance General Ledger lines and/or Expense accounts; maintain accurate records and invoices and ensure accuracy by researching any discrepancies, thus reducing the overall budget by 20%.•Compile statistical data for financial planning and assist with budgetary planning and forecasting.•Run pipeline and dashboard reports. Prepare YTD Sales numbers and At Risk reports.•Act as technical/information source, handling repair and technical requests promptly; escalating any issues to the appropriate divisions.•Manage multiple projects concurrently, communicating updates/needs/issues; researching issues in a timely manner, and following through on deadlines.•Work under limited supervision while also achieving results by effectively working with all levels of staff and management in support of the overall vision of a “One Wells Fargo.”

Manage the Marketing, Training and Travel efforts of a fast growing IT Services company.•Responsibilities include development and management of marketing plans and strategies•Meticulously coordinate all Trade Shows from start to finish, including selection of give-away items, shipment of booth and marketing materials.•Transcribe all press releases and announcements and insure proper posting on corporate website.•Coordinate domestic and international travel for entire company inclusive of airline, vehicle and hotel reservations.•Insure all travel is within corporate policy.•Created and implemented a word document to help travelers locate appropriate confirmations, address, travel time and DOD per diems.•Coordinate and implement corporate training policy.•Schedule all training for entire company.•Shop vendors to insure lowest price thus reducing the overall cost to the corporation.•Maintain detailed files for accounting reconciliation.•Reconcile company issued corporate card each month.

Provided exceptional administrative support to a senior level executive of an industry leading financial firm. •Directed day-to-day operations providing fundamental support to the Senior Managing Director of the Mid-Atlantic Region, later named the Southeast Region.•Accurately maintained daily appointment calendar, coordinated travel, arranged meetings and conference calls. •Coordinated and managed all meetings from start to finish.•Insured all documents relevant to internal/external meetings were accurately and professionally prepared prior to meeting.•Transcribed meeting notes for distribution to the team.•Indirectly managed/assisted administrative staff in support of the Regions Leadership Team; comprised of 6 Administrative Assistants.•Secured documents from various sources including highly sensitive and confidential company, client, and employee information. •Prepared travel expense reports and processed invoices for payment. Coordinated and facilitated equipment maintenance services.

Applied dynamic administrative skills to support several Private Banker teams for a leading wealth management firm.•Directed day-to-day operations providing fundamental support to Managing Director, Banker Associates, Client Relationship Officer, Service and Compliance Officers, and Investment Specialist.•Accurately maintained daily appointment calendars, coordinated travel, arranged meetings and conference calls. •Compiled and analyzed data for client materials (i.e., pitch books, investment materials). •Secured documents from various sources including highly sensitive and confidential company, client, and employee information. •Prepared travel expense reports and processed invoices for payment. Coordinated and facilitated equipment maintenance services.•Managed cost-effective procurement of office supplies resulting in a 15% reduction in overall expenses.•Developed and implemented a more efficient shipping and receivables process, resulting in a 20% reduction of cost.