• Managing the executive’s calendar and scheduling appointments ensuring they do not overlap.• Handling internal and external correspondence.• Answering and redirecting calls as appropriate.• Effective planning and coordination of meetings (from one-on-one meetings to large group meetings). This includes preparing material for meetings and ensuring meeting conferences are meeting-ready. Take part in meetings and record minutes/matters arising matrix from each meeting.• Screening emails and flagging them in order of urgency and importance.• Managing resources allocated to the CEO’s office• Coordinating travel and travel logistics; flights, accommodation, itinerary and Preparation of the travel expense reports.• Provide quality and high-level confidential administrative and secretarial support.• Facilitate effective utilization of the executive officers’ time, by identifying priority matters• Assist the executive officers with decision-making through:o Researching assigned topics and analyzing data for presentation.o Maintenance and retrieval of information.o Prompting quick responses from departments.o Stakeholder management ensuring all interested parties are well-planned• Collation of information and preparation of reports for presentation in Management and Board meetings as directed.• Liaison with various departments to ensure deadlines are met before the monthly management meetings.• Ensuring the organization is compliant and all licenses are renewed on time.• Welcoming and directing visitors.• Management and timely replenishment of office stationery.• Ensuring timely and effective cleaning of the office and maintenance of office equipment.• Filing and Data management

• Front Desk Management: Efficiently handled incoming calls and directed them to the appropriate personnel.• Meeting Coordination: Efficiently planned and coordinated meetings, including preparing meeting materials and documenting minutes.• Correspondence Management: Managed both internal and external communications, ensuring seamless information flow between executives, staff, and stakeholders.• Executive Support: Managed calendars and diaries for the Chief Executive Officer, ensuring schedules were organized and appointments were well-coordinated.• Travel Logistics: Facilitated travel arrangements for staff and managers, ensuring smooth and cost-effective logistics.• Email Management: Managed incoming and outgoing emails, ensuring prompt responses and prioritizing urgent matters.• Event Planning: Successfully planned and organized company events, ensuring they were executed flawlessly.• Visitor Reception: Provided a warm and professional welcome to visitors, directing them as needed.• Inventory Management: Oversaw office stationery inventory, ensuring adequate supplies were maintained.• Data Management: Handled data organization and management tasks, ensuring information was easily accessible and accurately maintained.