Janet Holmes Email and Phone Number

• Coordinate and review incoming graduate applications at the Master's and Doctoral level.• Facilitate matches between students and prospective research supervisors.• Relay information in person, over the phone or by email to potential applicants to discuss eligibility, review academic records, and provide advice on applying.• Communicate external scholarship requirements and expectations to students, collect application materials, and coordinate application rankings for all major competitions.• Create administrative checklists and milestone tracking forms for thesis examination process ensuring student deadlines are met, presentation rooms are booked, Examination Chairs are assigned, and results are submitted to the School of Graduate and Postdoctoral Studies.• Frequently update and maintain computer-based programs including PeopleSoft/Student Center, OWL/Sakai, Access Database, Outlook Express, Microsoft Excel, GradNet, and the Scholarship@Western Repository.• Maintain Health and Rehabilitation Sciences web page content • Book meeting space and assist with Skype capabilities and teleconferencing.

•Provide front-line telephone and desk reception to faculty, staff, students and visitors (including various Courier Services) to the Rehabilitation Sciences Sector. •Use computer-based programs such as OWL/Sakai, PeopleSoft, the Access Database and Outlook Express.•Email Health and Rehabilitation Sciences Notices and Newsletters weekly to students and field members.•Book meeting space used by the Sector.•Use interpersonal skills to help meet and resolve student, faculty and staff needs/problems.•Organize social events and orientation activities such as booking facilities, ordering food, inviting guests and speakers, providing registration dockets and name badges, creating flyers and agendas.

•Responsible for ongoing customer service support.•Data entry of all inbound and outbound freight. •Proficient in Freight Logistics, Microsoft Office and Outlook Express.•Accountable for applying rates and invoicing on day-to-day basis.•Clerical duties including sorting, photocopying, filing, faxing and mailing.•Completion of tasks in an organized and timely manner paying close attention to detail.