Tourism & Economic Development - March 2024 to PresentAdministrative Assistant to the Director • Works closely with the director on annual budget preparation and meets monthly to review expenditures.• Assists with state grant reporting and preparing qualifying expenditure and reimbursement reports.• Supports Economic Development Advisory Board, takes minutes and ensures confidentiality.• Maintains database, proofreads, and coordinates printing and mailing of Visitors Guides.• Updates the website and approves county wide events submitted from town partners.• Prepares and distributes monthly electronic newsletter.• Participates in monthly tourism town talks, types minutes, and updates town partners.• Assists town partners with their allocated advertising grants.• Coordinates department-based and county events. • Schedules meeting room, prepares agendas, and makes travel arrangements.• Provides customer service to visitors, answers phones, screens callers, and maintains office supplies and equipment.

Administrative Assistant to the Warden• Maintained the Warden’s calendar and appointments.• Composed correspondence for the Warden.• Processed accounts payable and accounts receivable.• Prepared timesheets for eighty-eight employees.• Prepared state grant reimbursement reports.

Provides clerical support services of a large urban probation district and operation management of probationers’ data and filing records.Assists in communication with probationers, court, public, and other agencies. Position requires a successful background investigation.• Daily enters sentencing and probation conditions into the offender management system for probationers’ intake. • Upon receipt of Orders from the Circuit Court, timely enters Bench Warrants and fugitive status of probationers.• Provides excellent customer service skills at the front desk, answers phones, check-in probationers while maintaining composure during pressure packed moments.• Accomplished the creation of an Excel worksheet for the chief to assist the office services supervisor in organizing investigations for approximately forty-five probation officers. • Ensures filing and purging of offenders’ files are completed in a timely manner.• Takes the minutes for the chief’s monthly staff meeting and the Fairfax Re-Entry Council Board.• Performs fiscal procurement and monthly reconciliation.• Receives and verifies accuracy of monthly bills.• Reviews and processes accounts payable invoices, organizes for signatures, and forwards to the central office.• Maintains mileage and receipts for the district’s fleet of cars and schedules maintenance.• Coordinates candidates’ interview calendar, prepares interview packets, and assists with panel during and after hiring process.• When requested, teaches staff Microsoft Word and Excel functions and tips.January 2022 -- Present• Trained by the office services supervisor to stand-in during their short-term disability to provide: IT support and coordination of computer refreshes; onboarding new hires; ordering computer bundles; offboarding employees; coordination of returning VADOC assets; submitting incident reports for damaged or lost VADOC assets; working with and submitting monthly budgets to the chief.

• Design and create editable word documents.• Data entry into Excel or Word format.• QuickBooks accounts payable and accounts receivable.• Website updates and design.• Calendar Management.

Managed the purchasing for six multi-housing and two commercial properties. Assisted the managing partners, controller, and the head of engineering with daily operations. Position demanded excellent organizational skills and working in a structured, orderly manner. • Oversaw sourcing and buying functions for the organization’s eight properties.• Solicited quotes and processed purchase orders with Yardi property management software.• Evaluated and negotiated contractors’ estimates.• Ordered appliances, parts, and maintenance supplies for six multi-family properties.• Coordinated outside subcontractors for the twelve engineers and six property managers.• Developed, managed, and maintained vendor relationships.• Identified alternate suppliers and negotiated contracts.• Worked with the controller to research accounts payable discrepancies.• Scheduled meetings and took meeting notes for the managing partners and property managers.• Prompted staff of deadlines and provided status reports to upper management.

Processed purchase orders, expense reports, made travel arrangements, and trained employees. Assisted controller and processed payroll. Ability to shift priorities, maintain focus during interruptions, and handle multiple tasks at once was vital. I was the glue that kept the office together. • Assisted the president in daily operations of multimillion-dollar operation.• Anticipated the needs of the president and proactively brought together appropriate people and resources.• Coordinated president's calendar, scheduled meetings, and made travel arrangements.• Drafted correspondence, answered emails, greeted, and interacted with customers and vendors.• Handled high pressure situations in a calm and focused manner and made decisions with speed and decisiveness.• Strategized and designed marketing campaigns.• Updated website and social media platforms.• Supported controller by completing assigned tasks, which included cash deposits, GL account reconciliations, accounts payable, accounts receivable, and journal entries..• Point of contact for employees regarding pay, benefits, child support, and vacation leave.• Processed bi-weekly payroll for 70 employees using ADP Workforce Now Payroll.

Executed and sustained office operations including payroll processing, accounts payable, and accounts receivable. Solution oriented with focus on the bottom line using analytical skills and working with minimal supervision.• Hired and managed employees.• Managed daily cash flow, deposits, and reconciled bank accounts.• Prepared quarterly and annual tax documents.• Negotiated the business's general liability and workers compensation insurance policies. • Attended bid openings, ordered materials, and hired subcontractors.• Held monthly OSHA safety meetings. • Managed advertising, designed, and updated the company website.

Maintained president’s calendar. Booked detailed travel. Transcribed confidential correspondence. Typed lease agreements and composed letters to tenants. Took corporate meeting notes, typed and distributed minutes. Screened phone calls and greeted guests. Customer focused involving good judgment, verbal and written communication.• Closely listened and used good judgment with customer service inquiries.• Took dictation and composed confidential correspondence.• Generated statements and confidential notices to stockholders.• Typed lease agreements and composed letters to tenants.• Developed and maintained positive relationships with the stockholders, customers, executives, and employees.• Maintained records and files.

Coordinated 35 continuing legal education seminars. Designed brochures. Served as liaison to the faculty members. Managed registrations and accounting for seminars. Organized annual fundraising events. Being detail oriented was essential.• Designed, produced, and marketed brochures for 35 seminars.• Managed registrations and payments for the seminars.• Served as liaison between the committee and faculty members.• Coordinated annual fundraising events for the foundation.• Assisted the president of the foundation.

Handled the vice president’s calendar and international and domestic travel. Took dictation and typed correspondence. Maintained the central filing room. Poise and customer-focus was key. • Took dictation and typed correspondence.• Answered telephones, screened callers and greeted visitors.• Developed procedures and maintained filing systems.• Made all domestic and international travel arrangements for the vice president and sales staff. • Assisted executive secretary to the president with monthly board of directors meetings.

Completed projects as designated by the executive director and desktop publisher for the monthly newsletter.• Create, layout, design, and production of the BAMC Newsletter.• Managed calendar of meetings, editorial tasks, and advertisements. • Problem solving in the absence of the executive director.• Handled correspondence for the president of the foundation.• Provided hardware and software technical support.