Jan Grace Email & Phone Number

St John’S, Newfoundland And Labrador, Canada

Flatrock, Nl

Flatrock, Nl

St. John'S, Newfoundland

Procurement Related Skills - Oil and Gas IndustrySupport the subcontracts manager in daily activities.Work closely with project department managers and leads to provide information on and off-site to identify needs and requirements for the project.Assist all subcontracts staff with the essential daily functions of the department.Ensure all required policies and procedures are implemented for subcontract department.Issue all Expressions of Interest to NOIA and BIDS and… Show more Procurement Related Skills - Oil and Gas IndustrySupport the subcontracts manager in daily activities.Work closely with project department managers and leads to provide information on and off-site to identify needs and requirements for the project.Assist all subcontracts staff with the essential daily functions of the department.Ensure all required policies and procedures are implemented for subcontract department.Issue all Expressions of Interest to NOIA and BIDS and post on Kiewit Kvaerner Contractors’ (KKC) website.Organize and post bidder’s lists and award information to KKC’s web site.Set up and enter supplier information on KKC’s PlanSource e-tendering system.Send out Invitation to Tender (ITT) documents through PlanSource e-tendering system.Gather documentation for ITT packages and upload to PlanSource.Liaise with various outside subcontractors regarding tender enquiries/responses.Arrange and attend Bid Clarification and Kick-off meetings; take minutes of meetings.Review all contractual documents to ensure correct authorized signatures, dates, etc.Maintain and update procurement documentation/correspondence log for Subcontracts department.Responsible for external and internal correspondence to ensure confidentiality pertaining to commercial information.Compile, organize and track all in-coming and out-going contracts, change orders and amendments to subcontractors.Distribute all executed contracts, change orders and amendments to sub-contractors and internal personnel.Coordinate, administer and issue documentation between Client and KKC.Liaise with Client’s procurement staff to ensure timely completion of required documentation.File executed contracts and distribute to relevant departments.Maintain locked, confidential documents (ie contracts)Accelerate documents and packages through the procurement processProvide proper handling of confidential material. Show less

St. John'S, Newfoundland

Maintained positive business relationships with over 400 clients.Managed inventory for a data-base of 400 clientsAdhered to weekly/biweekly schedule for data-base of clientsResponsible for liaise between ALC’s regional office and 80 representatives across Newfoundland and Labrador Communicated information to sales teams in a clear, comprehensive, concise and organized manner

St. John'S, Newfoundland

Prepared budget spreadsheets and PowerPoint presentations for meetingsOrganized travel arrangements Responded to oral, written, and in-person inquiriesExpedited all incoming and outgoing mail and courier packages (local, National and International)Coordinated the processing of lottery winners, to include: media interview, cheque presentation, photo sessions, and award celebrationsProcessed paperwork for clients: ie change of ownership, set up of new accounts,Arrange… Show more Prepared budget spreadsheets and PowerPoint presentations for meetingsOrganized travel arrangements Responded to oral, written, and in-person inquiriesExpedited all incoming and outgoing mail and courier packages (local, National and International)Coordinated the processing of lottery winners, to include: media interview, cheque presentation, photo sessions, and award celebrationsProcessed paperwork for clients: ie change of ownership, set up of new accounts,Arrange meetings and book conference roomsSet up conference callsOrder catering for meetingsSet up and maintain spreadsheets Show less

St.John'S, Newfoundland

St.John'S, Nl