Transcribes board and committee meeting minutes, preparation of lien notification mass certified mailings, open mail, answer telephones, schedule meetings, orders office supplies, confidential filing, e-verify, assist in matters of HR nature, register all employees for seminar training, district website updates, plans and schedules blood drives and staff events.

Role is multi-faceted and requires attention to detail and timely completion of projects. Responsible for the administration of all pre-employment testing, the creation of new employee files, scheduling of interviews, applicant and Affirmative Action tracking, employment verification and unemployment data coordination. Additionally supports the HR Director and HR Manager for all administrative tasks. Answers telephone, confidential filing, records time and leave for 1,200 employees, weekly sorting and distribution of paychecks.

Process all HR activities including hiring, termination, promotion, leaves of absence, direct deposit. Update all changes in personal data, emergency contacts for approx. 4,000 associates, vendors, and contractors. Update vendor/ contractor security expiration dates monthly either terminating or extending for additional 3 months. Assist in printing of exempt and non-exempt paychecks and advices 4 times a month, and distribution of all.

Match vendor and expense reimbursement checks with support documentation daily, provide the final check of the accuracy of the Accounts Payable product, and verify all approval authorities. Make notification of mail checks during the same business day.

Support Vice-President in coordinating department administrative functions, conduct report maintenance, manage calendars, order office supplies, make travel arrangements, assist in yearlong budget planning and management.