Executive Assist. To Vp For Operations & Chief Financial Officer
CurrentReporting directly to the VP for Operations & CFO, I am responsible for carrying out the administrative, management and technical duties in support of these offices. I use significant independent judgment in identifying potential problems and developing solutions, maintaining confidentiality, and observing the policies and procedures established by the Institution. I maintain calendar and prepare for activities, meetings, and events; schedule conferences, travel to remote meetings, including coordination of room set up and preparation of agendas. I manage all correspondence via mail, email and phone including drafting correspondence and transcribing meeting minutes. I develop, implement, and improve effective office systems, including maintenance and organization of filing and archive systems, and design and maintenance of office web sites. I assemble and coordinate the preparation of various reports, memorandum, correspondence, and documentation and presentation materials of a technical or confidential nature. I review, research, and summarize a variety of fiscal, statistical, regulatory, and administrative information. I create a wide variety of finished documents from notes, brief instructions, or printed materials. I initiate correspondence independently for signature by appropriate staff. I review materials for completeness, accuracy, form, and compliance with policies and procedures. I prepare materials for Board and Committee meetings and routinely exercise professional interaction with Board and Corporation Members. I respond to routine items on the VP for Ops and CFO's behalf. I facilitate communication and follow up in an expeditious manner. I participate and assist in the preparation of the office budgets; monitor expenditures and recommend budgetary adjustments. I prepare and approve purchase requisitions, travel authorizations and vouchers, and requests for payments. I handle highly confidential materials and information.
