Janette Wedlowe Email and Phone Number

Worked with Program Director with daily administrative support. Managed and maintained the transportation department; scheduling of registrants, transport, billing and the supervision of drivers. Ensure that facility is within compliance to state regulatory guidelines. Responsible for maintaining program monthly/yearly statistics. Scheduled on and off site medical, ancillary and diagnostic appointments for registrants. Organize admission packets for social work department. Prepare and maintain medical records for registrants.

Worked comprehensively with facility Director with daily administrative support. Serves as the fiscal and facility manager for the adult and assisted living home. Ensure that the staff and facility are within compliance to state regulatory guidelines. Contact appropriate departments as needed to maintain facility. Prepare monthly reports, collate and complete assisted living program packages for subsequent submittal to department of social services. Responsible for organizing admission packets for new admits to the facility. Maintain resident’s medical record, administrative, and financial files. Perform tours and sends information to admissions for forwarding of applications to requesting individual. Update clinic visits using Microsoft Access Database. Perform inventory on resident’s room on date of admission. Prepare requisitions and purchase orders for office supplies and equipment. Assists residents in running the monthly resident council meeting and follow up on resolutions of issues. Coordinates with activity worker the booking of entertainers. Prepare a monthly activity calendar, reviews and tabulates activity statistics. Supervise office assistant, housekeeper and porter on daily operations of building. Run daily census report. Assist nurse supervisor in maintaining the monthly aide schedules. Types memos to inter facility personnel. Posts weekly dietary menus and ensures dietary book in updated. Responsible for updating resident’s information in database. Arrange transportation for residents to and from clinic appointments.

Assist Program Director with daily administrative support for the program. Maintain program’s budget; prepare daily petty cash records and clinical statistics. Prepare monthly statistics reports for the State of New York utilizing Microsoft Excel. Prepare requisitions and purchase orders for office supplies and equipment. Contact appropriate departments as needed to maintain program mission and vision. Create correspondence, reports, forms and graphics. Register and bill patient’s daily using IBM PMAS system. Responsible for patient’s transportation. Maintain patients’ medical records charts. Train new secretarial staff on daily operations in the clinic/program and client care procedures. Prepare staff payroll, compute time accrual for employees and distribute paychecks. Other secretarial support including directing calls, routing mail/facsimiles, Xeroxing and filing.

Assisted Departmental Billing Supervisor with daily billing. Registered new patients and billed using IBM computer PMAS system. Prepared appointment slips daily for all patients attending programs. Maintained programs and clinical statistics. Prepared monthly statistics report for the State of New York. Provided clerical support, typing, coping and filing of correspondence, created forms.