Janice B. Email & Phone Number

Dubai, United Arab Emirates

• Invoicing and prepare delivery note duly checked and signed by the Finance Manager• Post receipt of goods into Accounting System w/ an accurate quantity and cost price.• Preparing Hotel’s forecast and consumption every month end.• Organize files - both manually and electronically and ensuring that all files including orders on the way, Price Quotations, Proforma Invoices are filed appropriately.• Prepares and submit reports such as Shipment Details, Product follow up status report, report of missing items, and all other reports as required by the Manager.• Arranging outbound and inbound shipments.• Negotiating the shipping cost from the Forwarder, Logistic Company and Shipping Company.• Preparing export and import documents like Invoice, Packing List, Certificate of Origin, and other necessary documents required for every shipment.• Preparing Purchase Orders and monitor the delivery status.• Making quotations and proposals as per client’s requirements as well as outsourcing possible new clients.• Coordinating with our manufacturer with regards to client’s inquiries, deliveries, sample approval, production, shipping documents etc.• Updating Stock Status/Inventory Report from time to time.• Answer query received from hotel clients.

Al Quoz Industrial Area

• Prepare purchase orders - Local & International• Making quotations and proposals as per client’s requirements.• Responsible to purchase all components as required by the Production Team in coordination with various suppliers as approved by the Operations Manager.• Check and confirm invoices prior purchase with approval of the Operations Manager.• Handle and prepares “Request for Payment” that will be submitted to Accounting for payment issuance.• Coordinate with warehouse staff to ensure accuracy of all inventories as basis on purchasing of components.• Communicate with local and international suppliers for products required by sales team as approved by the Operations Manager which includes product availability, lead time of delivery and price negotiations.• Responsible for monitoring deliveries (inbound & outbound) and maintaining accurate logs of all transportation and goods.• Preparing export and import documents like Invoice, Packing List, Certificate of Origin and other necessary documents depends on the requirements of every shipment.• Communicate to forwarders/couriers, and other operational departments to ensure all inquiries and needs are attended to.• Receive import shipments in coordination with the Warehouse personnel - to ensure accurate quantity and that all goods are in good condition.• Prepares and submit reports such as Shipment Details, Product follow up status report, report of missing components, and all other reports as required by the Manager.• Responsible to monitor, track and expedite purchased goods/items.• Liaise and arrange with third party logistics service providers (DHL / TNT / ARAMEX / UPS) for both import and export.• Responsible to acquire freight cost from 3rd party couriers/freight forwarders and/or suppliers that will be for approval of the Operations Manager prior actual shipment.