Janice D'Amico Email and Phone Number

EXECUTIVE ADMINISTRATION • CALENDAR/EVENT MANAGEMENT • DEPARTMENTAL OPERATIONSHighly experienced and reliable executive administrator who has held leadership positions in the pharmaceutical, medical device, insurance, and consumer products industries. Known as a results-oriented collaborator, I have served as a right-hand partner with executive leadership to ensure the smooth operations of the department.

Serves as the departmental Executive Admin (EA) lead for the Business Process, PMO, and Data Governance organizations. The department leads large, transformational programs and projects for the corporation in the technology space. My role was the overall EA lead to oversee all aspects of departmental operations including the master calendar, key meetings, assigned projects/events, and departmental objectives related to our broad portfolio. Oversee and support all departmental town halls and events including the project timeline and all meeting logistics. Create and maintain organization charts to include pictures. Manage inventory and ordering for office supplies, equipment, meeting materials, and executive documents. Lead New Hire, contractors and new vendor set up to include orientation / onboarding, order equipment & Logistics Coordination, phone setup, building access.

 Assist with technical preparation for FDA meetings, including review of draft questions and supporting documents.  Prepares complex expense reports, tracks budget spending, and provides monthly summaries for production departments. Scheduled daily/weekly meetings utilizing electronic scheduler and coordinates with requester and other support staff; reserves meeting area and prepares room for meeting; prepares updates and distributes meeting notes. Provided conference registration, travel arrangements and coordinates payments. Carried out responsibilities in accordance with the organization’s policies, procedures, and state, federal and local laws. Filed updated SOP’s, routed back originals, and provided tracking of Departmental Projects and Goals.

 Provide high level administrative support, prepared correspondence, documents, and presentations, conducted research, organize data, and generate reports. Manage schedules and itineraries. Manage memberships, (e.g. Bar License). Arrange and co-ordinate meetings and functions, draw up and distribute minutes of meetings. Organize domestic and international travel arrangements, process and generate expense reports. Liaise with senior management, clients, and external providers. Responsible for creating/maintaining all record keeping in accordance with record retention policies and legal requirements

 Assist HR Admin in scheduling trainings, conference room reservations, setting up the live meeting request and insuring that everything is up and running the day of the training, coordinate department gatherings (holiday parties, luncheons, major meetings), Research and reply to Subpoena requests, process, reconcile and maintain all employee business expense reports in accordance with Controller’s Guidelines, assist with the implementation of the 2010, 2011, 2012 and 2013 Business Ethic Questionnaire. Update all completed BEQ's to Review in Progress Create excel spreadsheet with information regarding employees. Assist with the 2012 and 2013 Roll-out of the Code of Conduct to all Nestlé entities Demonstrated appropriate level of functional and/or technical knowledge necessary for the job, and willingness to improve existing skills and/or learn new skills. Worked with confidential materials with minimal supervision. Create a Legal Team Room to house all Confidentiality Agreements, Agency Agreements US Trademark Office filings, including, new Trademark Applications, Statement of Use, Extensions of Time for Statements of Use, responses to Office Actions, maintained the trademark search database on the Team Room. Performed quarterly searches of competitor trademark filings and compiling information into Quarterly Report Template. Conducted basic research and reports, and maintain a schedule of all filing deadlines with the USPTO and other applicable deadlines regarding state or foreign trademark registration practices, assistance with trademark registration, including activities such as background trademark searches, filing registration forms with the United States Patent and Trademark Office (USPTO), and responding to office actions from the USPTO