Janice Luisi Email & Phone Number

Newton, MA

• Provide a wide variety of administrative support to the Chief Legal Officer and the Legal team working closely with executive leadership, senior management, staff and other lines of business within the organization.
• Proactively and effectively meet the needs of a four-attorney Legal department providing high level administrative support.
• Support attorneys in maintaining schedules, proofreading and editing documentation and executing special projects.
• Exercise good judgment in all areas of interactions.
• Manage legal review request process ensuring assignment, tracking and completion.
• Liaise with other business and clinical areas to troubleshoot and direct queries of a legal nature to the appropriate individual or conclusion.

Greater Boston Area

• Served in a personal and administrative capacity to support the CEO of a start-up IT Services Company.
• Calendar management included interaction with staff, clients, executives, consultants and vendors. Coordinated a variety of meetings and schedules in addition to team member and engineer on-call schedules for three.
• Development of process flowcharts and policy and procedure manuals.
• Consolidated and managed marketing campaigns, including development of promotional items. Coordinated client and public announcements and communications via Constant Contact.
• Established advertising and social media campaigns, including use of and analysis of Google AdWords, LinkedIn and Twitter.
• Prepared spreadsheets, reports and PowerPoint presentations working with various team members for content as required.

Framingham, MA

• Provided sales, administrative and creative support to sourcing, packaging, printing, promotional items company.
• Sourced, input and tracked sales orders; coordinated with clients and vendors on all project needs.
• Updated managers by consolidating, analyzing, and forwarding daily action summaries.

Lake Mary, FL

• Handled a wide range of administrative and executive support related tasks while working independently with little or no supervision.
• Managed calendar for President and other senior executives, which included a vast amount of travel, while interacting with both internal and external personnel to coordinate a variety of complex meetings.
• Gathered, researched and prepared background material for all meetings and presentations while adhering to strict confidence and compliance rules and procedures.
• Coordinated all aspects of communications, presentations, reports, and responses to request for proposals.
• Successfully organized and managed complex document management for the sale of subsidiary in a highly confidential environment.
• Responsible for obtaining and maintaining company state business licenses in 42 states, including annual license renewals and reporting in accordance with individual state statutes and regulations.

Worcester, MA

• Prepared sensitive correspondence via dictation, written and/or verbal communication.
• Prepared high-level committee reports and presentations, including complex PowerPoint documents with charting, tables, graphics and text.
• Maintained complex calendars by coordinating and arranging multiple meetings and appointments while triaging ad hoc meeting requests.
• Organized committee meeting agendas, recorded and kept meeting minutes, followed up on deliverables.
• Prepared correspondence, monthly reports, documentation and budgets.
• Assured successful completion of project work as assigned.

Framingham, MA

• Prepared high-level correspondence, committee reports and presentations comprising graphs, illustrations text and tables, while maintaining corporate specifications.
• Coordinated and prepared documents for Board of Directors Compensation Committee quarterly meetings.
• Maintained highly confidential information and personnel records of senior executives.
• Project work and general administrative tasks for Director, HR Planning & Analysis and other staff members.

Brookline, MA

• Supporting the Deputy Medical Director: - Successfully managed complex calendar for practicing physician executive. - Effective internal and external contact with staff, physicians, members, hospitals and vendors..
• Supporting the Associate Medical Director, Medical Program Evaluation: - Responsibilities included administrative duties and scheduling of a practicing AMD. - Dealt with highly confidential situations including patient.
• Supporting the Director of Utilization Management: - Responsibilities included calendaring, processing all reports, presentations and correspondence. - Recording of committee meeting minutes with follow up of.
• Supporting the Director, Public Affairs: - Administrative assistance for Public Affairs and Government Relations Departments. - Reviewed and distributed relevant legislative and media for relevant company content..
• Supporting the Director of Corporate Compensation - Administration of highly confidential documents regarding employee personnel and compensation. - Prepared documents for Board of Directors Compensation Committee.

Framingham, MA

• As Marketing Assistant, Admin Asst to Dir of Operations/Dir of Marketing - Managed marketing programs and events of six properties. Assisted with management and creation of outdoor media programs, contractual.
• As Administrative Assistant to Director of Operations & Director of Marketing - Responsible for coordination, analysis and administration of real estate operations procedures and tenant services. - Assisted in all.

Copley Place, Boston

• Executive Secretary to Managing Director
• Managed and processed all correspondence associated with the Executive Offices, including VIP reservations and confidential documents.
• Liaison to corporate offices and other hotels.
• Recorded and distributed weekly departmental meeting minutes tracking follow up action items.
• Troubleshooting of guest complaints and problems.Administrative Assistant to Director of Marketing & Public Relations
• Coordination of special promotions, press releases, photo shoots, and mailings.

Cambridge, MA

• Recruited, interviewed and hired new personnel.
• Administered and filled orders for temporary help.
• Conducted follow-up inquiries with vendors and employees.
• Coordinated and organized opening of Philadelphia office, implementing all administrative functions.
• Prepared bi-weekly payroll for temporary staff.
• Managed personnel database.

Business Administration And Management, General

Visual And Performing Arts