Janice Marcus Email & Phone Number

Farmington, Mi, Us

Southfield, Michigan, Us

Support the CEO with heavy Outlook calendar management and assist with email management, expense report prep for CEO, expense report approval for CEO's direct reports, book CEO's travel, updates to company Travel Policy, contact hotels and establish discount plans, collaborate with CEO and others on client and employee acknowledgements and gifting, receive and distribute CEO's calls and mail, organize and prep meetings with catering, go-to for proofreading and editing documents for distribution, prepare DocuSign documents with follow through, receive and process SOPs through to recipient(s), audit company-wide car rentals and process invoice to accounting, member of emergency office evacuation team, collaborate with team on company's annual convention, specifically with regard to the supplier/sponsors.

Farmington Hills, Michigan, Us

Support the President and additional senior leadership. Office management, Concur travel administrator, first point of contact, manager of "First Impressions", attend Leadership meetings taking notes with distribution, assist CEO and other visitors from German home office when in-house, attend daily operations meetings taking notes with distribution, Outlook calendar management and conference rooms administrator, expense reports generated for President and approval process for others, special event planning and execution, liaison to outside IT and all office equipment, assist in onboarding and exiting processes with regards to desk/cell phones, key cards, laptop/desktop assignments and business card orders, mail distribution, miscellaneous clerical task such as copying, scanning, filing and general correspondence; "go-to" for staff of over 70.

Farmington Hills, Michigan, Us

Assistant to the Director of Sales, the Key Account Managers and the Aftermarket Team. External customer outreach as requested, created and maintained spreadsheets for the Aftermarket department, Key User for CRM and SharePoint, prepared weekly PowerPoint presentations for Sales, Aftermarket and Marketing meeting taking notes with distribution, domestic and international travel arrangements for department.

Farmington Hills, Michigan, Us

Interim Executive Assistant to the President, VP of Finance and Director of Sales, while maintaining responsibilities for the sales department. Concur travel administrator, first point of contact, manager of "First Impressions", Outlook calendar management and conference rooms administrator, expense reports generated for President and approval process for others, special event planning and execution, liaison to outside IT and all office equipment, assist in onboarding and exiting processes with regards to desk/cell phones, key cards, laptop/desktop assignments and business card orders, mail distribution, miscellaneous clerical task such as copying, scanning, filing and general correspondence; "go-to" for staff of over 80.

Farmington Hills, Michigan, Us

Assistant to the Director of Sales, the Key Account Managers and the Aftermarket Team. External customer outreach as requested, created and maintained spreadsheets for the Aftermarket department, Key User for CRM and SharePoint, prepared weekly PowerPoint presentations for Sales, Aftermarket and Marketing meeting taking notes with distribution, domestic and international travel arrangements for department.

Chicago, Il, Us

Executive Assistant to Office Managing Partner, two additional partners and a Managing Director. Oversaw four on administrative team in audit, tax, advisory and reception, assisted in onboarding in regards to security clearance, key cards, laptops and corporate credit cards with liaison to HR and IT, schedule meeting across multiple time-zones, welcome external guests taking care of all needs, audit, approve and code A/P for two office in market territory with tracking in Excel, update PowerPoint presentations for client meetings, correspondence for internal and external communications, coordinate domestic and international travel through Concur and AMEX, Expense Report Compliance Auditor for four market territory offices, plan and execute internal and external meetings for staff and guests, participate in departmental and office-wide meetings, file room administration.

Complete office management and bookkeeping responsibilities for luxury interior design firm. Right-hand to the Principal, first point of contact, spreadsheets for project finances, correspondence, time billing, review purchase orders for accuracy, A/P, A/R, client invoicing, deposits, payroll processing, employee records maintenance, prepare employment ads and conduct initial telephone interviews, electronic tax payments, monthly and year-end accounting report prep for CPA, Outlook calendar maintenance, meeting prep with catering, assist in training staff on industry-specific software.

10 years combining office management and interior design at a premier interior design firm in Silicon Valley. First point of contact, liaison to outside IT and all office equipment contacts, Maintained office supplies, office equipment and kitchen supplies, A/P, A/R, payroll, month-end and year-end accounting prep for CPA, Excel spreadsheets for projects, proposals, purchase orders and invoicing, bank deposits. Complete interior design assistance to the two principals through all phases from construction to move-in.