Special Events Project Manager
• Strategizes with senior executives to develop key messages and agendas that will support the needs of the business and reinforce program objectives• Negotiates contracts with and manages multiple external suppliers; project-manages internal cross-functional teams• Leads regular meetings and creates a master event plan for all programs to provide a comprehensive overview of each event, serve as a detailed reference for all involved parties, and ensure deadlines are met• Sources venues, presents options and recommendations to clients, and negotiates contracts• Develops communication plans and writes both logistical event communications as well as creative pieces • Collaborates with designers to define and execute an appropriate look and feel for each program including décor, set design, multimedia, and all branded event collateral • Develops attendee surveys for all major events and creates summary presentations for clients to provide an analysis of results, recommendations for improvement, and budget review • Manages production schedule and budget; ensures show flow and audiovisual elements enhance the program theme• Manages the development of web-based registration systems for complex programs with multiple participant types• Plans innovative menus and setups, reviews banquet event orders, and creates floor plans
