Janice Oeming Email & Phone Number

San Francisco, California, United States

- Manage scheduling and travel for various associates and management.- Assist with team onboarding and updating documents, including org charts and EA manual.- Manage and assist with various internal and external events, including webinars, LP meetings, and annual off-sites/retreats.- Ordering and inventory tracking of annual promotional items.

San Francisco Bay Area

- Strategic event planning – organize from start to finish company meetings, volunteer day of service, industry, and alumni events.- Develop, manage, and measure event success in support of company marketing initiatives.- Firm sponsorship lead – coordinate and track logo usage, advertising, and invoices. Actively communicate with sponsorships organizations, external stakeholders, and internal management. - Calendar management and vendor point of contact – video and photography services, catering, printing, hotels, and other suppliers.- Ordering and inventory tracking of client gifts and promotional items.- Responsible for client relationship and service engagement surveys.- Support marketing budget management.- Implement new processes and procedures, as needed.- Assist Nonprofit, Private Client Services, Pension, and other industry groups with email content, newsletters, events, and other go-to-market campaigns.- Assist other team members on various projects – holiday cards, brochures, and banners.- Point of reference for internal and external questions.

San Francisco Bay Area

- Edit and ghost write articles, white papers, and other content for various industry groups - real estate, nonprofit, pension, private client services, and financial services. Includes Thompson-Reuters newsletters, email blasts, and annual brochures. - Assist partners, directors, and managers with marketing projects designed to develop business from new and existing clients. Internal and external research with various software programs and lists.- Set-up internal and external events from start to finish – organization, ordering giveaways, industry groups, email invites, and company subscriptions. Events include annual volunteer day, annual charity fundraising event, internal seminars and networking events, and external conferences.- Design and publish content with in-house campaigns (soft and hard copy), newsletters, and internal CEO blog.- Serve as marketing contact for 380+ company personnel and outside vendors for events, printing, media, and giveaways.- Responsible for the continued development of the company brand through social media outlets - Facebook, Twitter, LinkedIn, and Glassdoor.- Simple design projects for company brochures, proposals, and sponsorship ads for all service and industry groups. Create and edit presentations in Microsoft Word, Excel and Powerpoint.- Update CRM database (Microsoft Dynamics) accounts, contacts, and opportunities.- Point-of-contact for specific client(s). Answer questions and update information, as needed.- Back-up support for office services and administrative assistants, as needed.

San Francisco, California

- Assist partners, directors, and managers with personal calendars, department schedules, expense reports, travel and billing coordination, proposals, and presentations.- Focus on individual and small business taxes, client bookkeeping, bankruptcy filings, 1099 and 571L filings, and extensive interaction with high-level clients. Industries served include automotive, financial services, manufacturing, nonprofit, and pension.- Backup assistant to the CEO.- Support to one international client with accounts receivables – weekly mail check, deposit checks, and send information to client.- Process and monitor forms, mail, vacation calendars, and work order log. - Advance internet and social media research for marketing campaigns and other activities, as requested.- Word processing back up, including financial statements, proposals, engagement letters and Powerpoint presentations.- Other special projects, as required.

San Jose, California

- Maintain guest relations with patrons and coordinate volunteers during performances.- Oversee Front-of-House duties before, during, and after performances.- Writing and editing volunteer newsletter.- Other duties as required.

San Francisco, California

- Administrative assistant to one partner and three managers within the Financial & Commodity Risk Consulting practice based in Chicago. Also assisting two managers within the Actuarial Services and Marketing practices.- Processes all client accounting forms (including invoices and billing).- Coordinate conference calls, meetings, and all travel/hospitality reservations.- Manage all internal and external correspondence and phone calls.- Edit presentations, create spreadsheets, and internet research.- On-site office manager for a team of 10, and point-of-contact between Chicago and San Francisco offices related to human resources, marketing, and other projects.- Maintain web job postings and oversee resume database.- Maintain practice library and literature.- Other special projects as required.

Mountain View, California

- Administrative assistant to the CRM General Manager, Vice-President of Marketing, three Directors, and point-of-contact for 8+ staff.- Point-of-contact for Marketing Communication activities and company web listings.- Coordinate all travel and hotel reservations, and client/administration services including expense reports and vendor payments.- Edit press releases and brochures, internet research, layout and design projects.- Distributing 300+ mass mailings monthly.- Developing and maintaining spreadsheets.

Saratoga, California

- Meet and greet visitors, and answer 5+ main phone lines.- Administrative and office assistant to all departments within a start-up company of 65+, with emphasis in Marketing, Sales and Human Resources - including five vice-presidents, 10+ managers and 10+ nationwide field representatives of sales account executives and engineers.- Point-of-contact for nationwide Telesales activities - literature fulfillment, telephone contact, etc.- Coordinate on-site training programs, as needed.- Daily mail delivery, ordering office supplies, and other general office management.- Assist human resources with basic employee questions and prepare interview documents for managers and candidates.- Developing and maintaining spreadsheets, and other special projects.

Master Of Science (Ms), Integrated Marketing Communications

Activities and Societies: Student member of the American Marketing Association.

Bs, Public Relations

Activities and Societies: Assistant Theatre Manager at San Jose State University TheatreAlso received a minor in Political Science.