• Responsible for achieving annual sales targets• Responsible for developing sales presentations and conduct client site visits• Main point of contact for clients• Responsible for determining scope of event and secure event bookings• Assists client in budget management, as required• Assists client with audio-visual requirements• Assists client in selecting chefs or catering companies• Assists client in planning layout and décor• Assists in the planning… Show more • Responsible for achieving annual sales targets• Responsible for developing sales presentations and conduct client site visits• Main point of contact for clients• Responsible for determining scope of event and secure event bookings• Assists client in budget management, as required• Assists client with audio-visual requirements• Assists client in selecting chefs or catering companies• Assists client in planning layout and décor• Assists in the planning, preparation and execution of all museum fundraising events• Permit acquisition• Supplier relationship management• Direct administrative staff and maintain event records, including financial details• Evaluate and select providers of services according to client requirements• Direct event contract service staff including opening and closing of events, including wait staff, bar staff, AV, and suppliers• Hire and train event coordinators and support staff• Provide leadership, motivation, direction, performance management, and support to staff Show less

• Lead the development and strategy around planning, management, and implementation of the entire We Day Honoured Guest (VIP) experience, which includes up to 70 events over the entire season• Responsible for managing the external communications with the executive team on the communication life cycle• Responsible to make approvals on the communications life cycle strategy for WE Day as it pertains to WE Day registration and special events• Responsible for creating, managing and… Show more • Lead the development and strategy around planning, management, and implementation of the entire We Day Honoured Guest (VIP) experience, which includes up to 70 events over the entire season• Responsible for managing the external communications with the executive team on the communication life cycle• Responsible to make approvals on the communications life cycle strategy for WE Day as it pertains to WE Day registration and special events• Responsible for creating, managing and reconciling the Honoured Guest budget• Participate in hiring of staff, join performance reviews, and offer feedback and coaching• Oversee a Communications Manager and two Communications team members in order to:o Create and maintain the online registration system and track registrationo Send all event invitations and related communication materials (including follow up)o Create and maintain event guest lists for WE Day and external special events• Oversee two event Managers as well as two event coordinators in order to:o Plan and execute meet and greets, breakfasts, luncheons, backstage tours & receiving lines as well as external events outside of WE Day that include youth evening events, gala cocktails and dinners and after parties.o Create event programs/rundowns (including scripting & technical requirements)o Determine talent logistics for eventso Oversee event catering orders - including price negotiationo Determine seating assignments and suite donations at the venueo Liaise with internal We Day, Free the Children and Me to We teams as needed regarding security, booths, decor, volunteers, talent, print materials, parking and signageo Create Honoured guest event biographieso Determine staffing and training of teams to execute the Honoured Guest experience Show less

• Report to and take direction from the We Day Associate Director of Special Events & Experiences• Support the planning, management and implementation of the entire We Day experience for all Honoured Guest stakeholder groups (i.e. donors, educational partners, sponsors, etc.)• Lead the planning, development and implementation of the following at all external events (dinners, cocktails, and VIP youth events) related to the Honoured Guest We Day experience:o Special event rundowns… Show more • Report to and take direction from the We Day Associate Director of Special Events & Experiences• Support the planning, management and implementation of the entire We Day experience for all Honoured Guest stakeholder groups (i.e. donors, educational partners, sponsors, etc.)• Lead the planning, development and implementation of the following at all external events (dinners, cocktails, and VIP youth events) related to the Honoured Guest We Day experience:o Special event rundowns, including scriptingo Talent schedulingo Venue managemento Catering orders and budgetso Gift bags, print materials, signage and décor orders o Operations related to: Technical requirements, seating arrangements, parking and security • Support the Honoured Guest team in their daily administrative tasks as needed• Manage a team of two coordinators and participate in weekly check ins, performance evaluations, vacation requests and overall professional development• Manage and adhere to the Special Events budget Show less

March 2010-February 2013 • Primarily liaison for providing complete event support from initial client contact to event completion• Schedules and conducts walkthroughs of event space for potential clients• Manages event administration functions from contract building to invoicing, scheduling and event implementation• Assists in the planning and implementation of all Design Exchange events, including opening night exhibits/parties, such as the Annual Design Exchange of Awards… Show more March 2010-February 2013 • Primarily liaison for providing complete event support from initial client contact to event completion• Schedules and conducts walkthroughs of event space for potential clients• Manages event administration functions from contract building to invoicing, scheduling and event implementation• Assists in the planning and implementation of all Design Exchange events, including opening night exhibits/parties, such as the Annual Design Exchange of Awards of Excellence and the Black and White Fundraising Galao Organized a fundraising gala for 1,500 guestso Created and set floor plans for 4 different gala event areas, ranging from 1,200 square feet to 6,000 square feet o Coordinated 200 events in 2012, ranging from 5-guest meetings to 1,500-guest galas• Supervises all caterers, audio-visual, staffing agencies, porters, bar and outside supplierso Managed 15 caterers at one time for load-in, load-out and station set-up• Bar Managero Oversees ordering, inventory and cash management control• Maintains a database program for lead tracking, follow up and projecting future sales• Builds and maintains relationships with external suppliers• Reports on pre- and post-event facility inspection reports and workflow run reports• Coordinates large-scale mailings and mail merges• Provides full administrative support to the VP of Special Events• Works successfully under pressure and holds the ability to manage multiple projects in a time-sensitive environment Show less