Janine Graça Email & Phone Number

London, Gb

London, England, United Kingdom

Remote

Remote

London, England, United Kingdom

Whilst being a private PA my role was to work on a variety of aspects related to the entrepreneurs business and personal matters. Working directly with him to manage all affairs and ensure schedules are maintained.• Full co-ordination and management of complex and ever changing personal diary• Organising and scheduling meetings, both business and personal• Management of expenses and collating for accountant• Managing all correspondence, email and post• National and international travel arrangements for all family members• Close liaison with family members and other personal contacts• Office management• Manage and maintain cars• Manage properties, staff, insurance, bills

London, England, United Kingdom

Whilst at Hazel Capital, my role was to support the 4 partners and being responsible for managing an office of 10 staff. I also worked alongside the financial manager helping where I could with the companies bookkeeping. • Manage partners complex and frequently changing travel arrangements• Extensive diary management for 4 partners• Assist with team building initiatives and support if organizational culture and employee morale• Deal and manage suppliers• Arrange meetings and catering• Upkeep and organise company files• Maintaining office to a high standard at all times• Deal with all office related issues by liaising with landlord and building manager.

London, England, United Kingdom

Supporting the Dean and organising her extremely busy schedule both on London site and Glasgow.• Arranging frequently changing UK and international travel and accommodation arrangements.• Complex diary management• Providing a full range od secretarial and support admin duties including the preparation of reports and papers, PowerPoint presentations, using excel or other data bases required by the senior management team• Support and provide cover or the EA, in her absence ensure that senior managers are adequately and consistently supported.• Take meeting notes and distribute to team. • Undertake expenses. Credit card reconciliations• Ensure all files and documents are secure, indexed and appropriately referenced to provide easy access• Set up meetings and organise catering.

London, England, United Kingdom

• Dealing with daily invoices, statements and payment requests• Raising purchase orders• Managing the client and staff diary• Book meeting rooms and catering • Organise and book travel• Sorting and distributing incoming and outgoing post

London, England, United Kingdom

At capita my role was mainly to make sure all schedules run smoothly, maintain a good order with constant b2b meetings. Being two steps ahead was pivotal in this demanding role. • Complex diary management• Arranging frequently changing national and international travel arrangements• Organising events• Provide general secretarial, administrative support to directors.• Expense reports.• Writing, reporting, briefing papers and formatting presentations.• Liaising with staff, regulatory authorities, suppliers and clients.• Maintaining and enhancing the working environment of the department.

London, England, United Kingdom

• Providing receptionist support to internal and external clienteles • Reservation of meetings rooms on computerized booking system • Greeting and meetings clients and escorting to their meetings rooms• Creating daily reports with all scheduled/ cancelled meetings keeping them updated accordingly to ensure smooth running of all meetings• Answering all incoming calls/ emails and re-routing them to relevant parties• Administration ad hoc duties• Work alongside the team to ensure we are running the executive receptionist to a high standard at all times.

London, England, United Kingdom

• Day to day running of the stores• Hitting targets and upkeeping KPI’s• Managing and motivating 21 employees• Ensuring staff are fully versed on daily targets and excellent customer standards are constantly met with every customer that walks in• Managing stock levels• Analysing sales figures and forecasting future sales• VM, organising promotions and events