Janine Riddell Email and Phone Number

Personal Assistant to the Finance Director and Strategy and Delivery Director in the Education Division.

Working within the Environment and Place Directorate on a temporary basis whilst seeking a permanent role. Assisting the Director of Highways and Operations and Heads of Service in delivering key initiatives, extensive inbox and calendar management, delegation of correspondence to relevant teams, minuting high level directorate meetings, collating reports and data, creating presentations, post management, raising purchase orders.

• Managing international travel, including booking taxis in conjunction with the in-house Travel Department and local teams in Villages• Preparation of brand presentations, collating relevant reports from Business Analysts, creating templates, printing and binding• Liaising confidently and efficiently with all European Retail Teams, Retail Coordinators and Directors• Completing expenses on behalf of Directors in line with payroll deadlines• Supporting Directors on international conference calls with Villages on brand performance, minuting discussion, outcomes and actions• Supporting colleagues in the Support Team, as required

• Proactively manage email and coordinate diary for Head of Department and Team Manager• Prepare agendas, minutes and supporting documents in advance of meetings• Support the Directorate and Personal Assistants of Oxfam Directors with projects, meetings and events• Coordinate internal communications on behalf of Head of Department and team• Assist Head of Department and Team Manager in maintenance of records• Project management support for initiatives led by Directorate members• Supporting the Leadership Team with coordination of medium-term organisational change process

• Production of lettings related correspondence, property details, tenancy agreements, offer letters and invoices• Ensuring paperwork and funds are received prior to each move in, taking payments and sending paperwork to Accounts• Liaising between clients, competitor agents, photographers, contractors and other branches• Maintain the property portfolio, window displays, brochures and general maintenance of property marketing for branch• Preparing market appraisal packs for managers and viewing packs for applicants, creating property management reports• Heading business generation for the branch, researching property to rent with competitors, obtaining details of ownership, sending canvas letters and creating ‘Just Let’ flyers• General office duties including management of property keys, archive systems and collation of staff attendance records

• Scheduling meetings internally and externally, booking meeting rooms and conference venues• Ensuring invoices are cost coded and sent to Finance for processing• Taking accurate minutes and preparing meeting documents• Supporting Group HR Operations Director and HR BP team with ad hoc project related tasks, as required

Providing professional, comprehensive administrative and secretarial support to the Director of Human Resources and Organisational Development and the HR Senior Leadership Team (SLT), with duties including:• Front of house services, diary management, coordinating meetings, taking minutes, update of HR intranet page, management of weekly vacancy e-shot• Coordinating travel arrangements, booking accommodation and conference places• Management of departmental invoices and senior team member expenses• Preparing reports, papers, presentations, letters, legal documents• Ad hoc duties including research and statistical reporting, audio typing for Business Partners

Direct administrative support to the Operational Service Manager, Matron and Clinical Director for a busy directorate, covering three hospitals within Oxfordshire. Duties included:• Overall administration for directorate, coordinate and minute meetings, preparing agendas and supporting documents, creating quality and performance reports, supporting directorate audits, management of departmental intranet pages, assisting OSM with business cases, • Manage changes in medical contracts ensuring on-call rotas and payroll updated accordingly• Complex diary management for OSM and Matron, directorate complaint management, ensuring divisional training and compliance figures are met with management support, management of annual leave rotas for clinicians ensuring clinical duties are cancelled• Processing invoices, departmental procurement, temporary worker payment management, clinician additional session payment processing• Extensive management of electronic filing system, ensuring appropriate access levels to staff• Management of medical secretary team including rotas, recruitment, absence management, departmental budget management and one to ones

A temporary role whilst awaiting pre-employment checks for the NHS Personal Assistant position. Duties included:• Diary management for the Health Director, travel coordination, booking accommodation• Meeting coordination, agenda, minutes and report preparation, administrative support for disciplinary hearings• Stock management including office supplies and staff uniform, invoice and expenses management

Supporting a registered nurse team undertaking reviews for patients applying for funding towards their healthcare needs. Duties included:• Obtaining medical records, collating notes in chronological order ahead of review, correspondence with patients, relatives, solicitors, local authorities and healthcare professionals• Coordinating and attending local review panel meetings, accurate minute taking, preparation and dispatch of panel reports• Collating data for outstanding claims and reporting to departmental management