Janis Wheeler Email & Phone Number

Long Beach, Ca, Us

Long Beach, Ca

Long Beach, California

• Arranged complex and detailed travel door to door itineraries for executives, partners and consultants• Managed extremely active calendars of several executives, coordinating and scheduling complicated meetings, phone calls, teleconferences and webinars• Planned, coordinated and ensured the CEO's schedule was followed and respected, provided a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office• Prioritized all communications for executives including answering inbound telephone calls, handling mail and other correspondence• Organized corporate events, strategic planning and leadership meetings for executive management as well as staff• Prepared extensive expense report reconciliations, facilitating reimbursements for executives, board members and consultants• Composed and proof read confidential correspondence, meeting notes and PowerPoint presentations• Worked directly with the Board of Directors and BOD Assistants on all related activities such as meeting scheduling and rescheduling, travel arrangements for board committee meetings, catering and set up, on and off-site and distribution of rosters and yearly calendar• Supervised other administrative staff and used advanced computer skills to train others on system usage, office protocols and procedures• Office management – ordering of supplies, copier/printer maintenance, liaison with building management for repairs, new employee set up, building and suite access cards, etc.

• Maintained Executive Vice President’s calendar, files and correspondence• Screened and directed all of Executive Vice President’s phone calls• Coordinated flight schedules and itineraries including arranging hotel and car service • Arranged complex meeting schedules for national conferences• Created presentations for market surveys, proposals, lease agreements and legal documents• Prepared expense reports for brokers and staff• Managed all organizational aspects of daily office operations, including accounts payable and receivable • Supervised and trained front office staff on computer programs and office procedures• Assisted off-site IT Director and IT vendors in problem solving issues to ensure network continuity

Torrance, Ca

• Responsible for CEO/President’s calendar and all executive correspondence, files and expense reports• Handled confidential, financial and personnel matters daily with diplomacy and tact• Arranged meetings and events for 10 to 200 people including city officials and politicians• Coordinated complex domestic and international flight schedules and itineraries• Created presentations for proposals, marketing materials, agendas and project outlines• Managed all organizational aspects of daily office operations, including establishing office procedures• Interviewed prospective job candidates for various positions• Supervised front office staff and trained new and existing staff on all office equipment• Managed, off-site storage data base of office records and files• Assisted IT in problem solving issues to ensure network security and stability • Maintained and created inventory control of all office equipment and negotiated lease and vendor contracts• Responsible for company wide VoIP administration• Acted as team leader for charitable events such as Habitat for Humanity and Richstone Family Center

Long Beach, Ca

• Supported Regional and Operations Managers in all aspects including coordinating calendars and schedules• Created marketing packages, proposals, PowerPoint presentations, advertising mailers and newsletters • Compiled weekly, monthly and quarterly reports for Regional Manager and Operations Manager• Planned and implemented office functions and sales events• Acted as interim Operations Manager managing accounts payable and expense reports• Authored a training manual on implementing programs and procedures• Presented training seminars and individual training sessions on various programs for staff and agents• Assisted with editing and proof reading of correspondence and of marketing materials• Prioritized workflow for 65 sales agents and staff