Contract position

Contract Position

This dual-role encompassed numerous, multifaceted accountabilities in everything from smooth office operation to benefits administration and HR documentation to serving as point of contact for IT support and building management. Promoting fully integrated offices able to handle high-volume workloads, I apply effective office management processes that enabled uninterrupted workflow. Further strengthening my communication and leadership skills in order to successfully implement standard office procedures. Key aspects of the position involve event and project management ranging from office renovations and organizational improvements to collaborating on the organization of the annual company conference with 600+ attendees. The HR generalist skills I had developed in prior roles continue to serve as the foundation for quick and accurate decision-making in benefits administration, payroll systems, HR information systems, paid-time-off (PTO) management, and many other functions. In addition, I was charged with recruitment and hiring, and within 7 months cultivated 13 employees, interns, and independent contractors by directing entire recruitment operations and modernizing the HR hiring process. This includes standardizing hiring/termination processes, updating the employee handbook, and creating targeted job descriptions for all full-time employees. Overlaying everything I do, my mindset is always on managing expense/cost, driving productivity, and forging the most highly qualified teams possible.

Eager to continue advancing my career, I transitioned to managing a team of 6 executive assistants plus 2 receptionists, as well as 21 international staff members, while focusing on Office Management and HR generalist duties. The office managerial duties included facilities management and maintenance, repair, cleaning services, access and security, management of office supplies and equipment inventory. At the same time reviewing and negotiating vendor contracts and invoices, assessing suppliers and making changes when potential outcomes proved cost-beneficial. In addition, I facilitated international employee transfer process and orchestrated a large-scale office expansion and a consequent office relocation. Maintaining HR paperwork and documentation, collaborating with benefits administrator/broker, approving salaries/bonuses, and leading weekly staff meetings are only a few of the generalist HR activities I excelled at performing. Detail-oriented and organized, I completed annual audits on time, ensured accurate payroll, and achieved compliance with constantly changing employment laws and regulations.

Having begun my career in Executive Assistant roles in financial industry (sell-side), I was thrilled to take this professional step forward in a role blending my formative experience with new and increasing accountabilities involving office management and HR generalist duties. Leading a 23-member team across both the U.S. and Singapore, my leadership, organization, and time management skills benefited greatly. Deeply involved in operational efficiency and ensuring uninterrupted daily workflow, my role directly enhanced C-level executives (Two Founding Partners and CFO) and overall company performance. Among my numerous other projects, I coordinated a major office launch in Singapore. Staffing this new satellite office with both U.S. and Singapore team members meant navigating complex international employment law, collaborating with Chief Compliance Officer on contracts, ISDA documents, and quarterly PA filings. Facilitated foreign employee transfer process by partnering with immigration lawyers on work-visa processing, Singapore Employment Passes for expats and their families. Along with overseeing projects and handling calendars, schedules, phone, and technology, I also managed vendor and soft-dollar relationships that saved the company over $350K.