Jared G. Email & Phone Number

Redwood City, California, United States

Providing Administrative Support to the Science Institute Director and Chief of Staff/ Senior Principle Investigators•Provide detailed project management support for multiple long-term scientific research projects •Effectively manage the funding of outgoing sponsorship programs and donations•Assisted in the development of the international volunteer program for Scientific Institutes Worldwide•Provide comprehensive administrative support as a founding administrator to the director of the Institute of Science and their teams in a fast-paced startup environment. Simultaneously assisted director in transitioning from their previous role at UCSF to their new positions at Altos.•Manage complex calendars and prioritize tasks effectively to ensure seamless operations amidst rapidly changing priorities.•Facilitate heavy domestic and international travel planning, including itinerary coordination.•Diligently managed expense reporting procedures through Concur, streamlined the submission process, and ensured accurate financial documentation.• Foster efficiency by facilitating meeting preparations and providing comprehensive support.• Assist in coordinating and organizing meetings and events, ensuring seamless logistics and efficient execution.

Stanford, Ca

•Providing administrative Support to 9 Faculty, 50+ grad students and post docs, 4 research groups and all visiting scholar/faculty.•Arrange extensive travel both within the US and internationally for faculty, staff, and students with the Department •Manage secure correspondence for faculty to facilitate communication and time management.•Effectively facilitate and coordinate administrative processes through scheduling, organizing, and operating complex conferences, seminars, and events within and outside of the University.•Accurately processes a variety of complex financial transactions, reconciling budget statements, and resolving discrepancies, including managing large/high-cost equipment order, purchase and shipping a service. ($25,000- $300,000)•Ensure faculty and speakers are prepared for all seminars and events and assisting with preparation of presentation or event materials.•Manage and provide support for all events related to supported research groups.•Content author and web manager of multiple Drupal websites. (4 geophysics research sites and Geophysics Department site)•Support various faculty on ad hoc projects used within and outside of the department.•Manage conferences, summits, and potential speaking panel schedules throughout the year. •During shifting positions period, volunteered to self-train in graphic design (InDesign) to manage photo board and promotional communication in the department.•Self-taught in video editing to manage recordings and events during COVID-19.•Formerly responsible for over $1 million/year affiliate program comprised of major oil companies and subsidiaries (Stanford Rock Physic & Borehole - SRB)

Oakland, California, United States

•Provided direct support to the two lines of business Robert Half Technology (Team of 8) and The Creative Group (Team of 3)•Maintained client data pipeline to help with new employees, staffers, and recruiters•Managed heavy calendars; arranged all details for client meetings and helped manage business appointments.•Provided the first line of communication for correspondence for portfolio companies and potential new employees. •Effectively monitored team activities by creating and analyzing daily, weekly, and monthly reports.•Maintained the utmost discretion in all aspects of Robert Half International’s confidential candidate and company records

Cleveland/Akron, Ohio Area

•Responsible for creating and managing law school lectures, symposia, and dinners.•Provided administrative support to nine centers. (Fifteen professors and three deans)•Reconciled travel expenses, scheduled attendance for conferences, made travel and lodging arrangements, and obtained funding and reimbursement as appropriate for these and other expenses.•Provided administrative support to the center manager; arranged travel and scheduled meetings between the manager, faculty, and outside representative contacts.•Managed and maintained contact database and distribution lists for 4 research journals.• Successfully hosted and maintained international events, managing travel and lodging for speakers and dignitaries.•Created and managed online lecture materials and website pages and supervised five student journal publishing procedures and schedules.•Reconciled travel expenses, scheduled attendance for conferences, made travel and lodging arrangements, and obtained funding and reimbursement as appropriate for these and other expenses.•Proficiently used Oracle/ERP System to process payroll and billing for events, guests, staff, and faculty.•Tracked all activities and maintained events and reservation calendars for the entire Law School.•Prioritized and managed multiple projects simultaneously with little direction and supervision.•Coordinated various aspects of events, including managing catering and event set-up.•Assisted in the interview and hiring process for future administrative assistants.

Bachelor Of Arts - Ba, Psychology

Activities and Societies: Alpha Phi Omega

B.A., Sociology