Jasmine Chen Email & Phone Number

Prepare monthly Journal voucher.Prepare monthly audit schedule, fixed asset schedule & fixed asset depreciation schedule.Involve in finance system digitalisation, including procurement system & fixed asset management.Involve in annual company asset inspection & conduct random sampling sighting.Plan job training schedule for new staffs.Train & guide new staffs on the job.

Involve in finance project to transit manual procurement to eprocurement system. Monthly meeting/follow up with external vendor for system development follow up and user testing.Prepare journal vouchers & assist in audit schedule.Prepare fixed asset report with depreciation while ensuring asset tagging is completed in order.

AP:Ensure invoices is in good order with proper approval paperwork in accordance to company SOP.Timely entry of AP invoices into accounting system.Timely payment to local & overseas vendors.Procurement:Ensure Purchase Request submitted in in good order and approval is obtained in accordance to company SOP and limit of authority.Follow up closely with staffs from various department to clarify discrepancy to ensure completeness.Involve in testing of new procurement system. AR:Prepare monthend AR Aging Report.Follow up closely with clients and sales pic for collection of overdue invoices.Daily update of AR Aging Report and Cash book for payment.Monitor long overdue invoices and implement penalty for late payment in accordance to company policies.Bank Reconciliation:Maintain consistent update of Cash Book and month end Bank Reconciliation report.Fixed Assets:Perform asset tagging to ensure all asset purchase are recorded and tagged promptly.

Carry out billing, collection, analysis and reporting activities within tight deadlines to ensure timely receivables collection.Prepare daily AR Aging report, Credit Risk Exposure report, Revenue report, and monthly billing completeness report.Complete daily Revenue report by exporting large volume of clients’ data from various platforms.Prepare Variance Analysis report between internal data and clients’ data, ensuring all revenue is taken into account accurately.Constantly maintain record of clients’ data by reviewing client forms/contracts. Monitor credit risk exposure of clients and follow up on outstanding amounts.

Prepare COGS report consistently, by communicating closely with Sales & Marketing Team and Accounting & Finance Team.Oversee all aspects of Inventory, such as:- Conduct routine inventory checks at retail stores to monitor stock health.- Monitor expired, returned, exchanged and converted goods lists (provided by Product and Logistics Team). Prepare cost calculations when necessary.- Review monthly inventory movement files (provided by Product & Logistics Team), and compile month-end Inventory report with cost calculations to management.Prepare monthly Sales forecast report, weekly Sales report and month-end Sales report with cost calculations to Management and Japan Team.Prepare tax invoices, once purchase order is received and checked.Maintain Fixed Asset list (Computers).On-the-job training: Retail Sales, Customer service, Inventory management in stores.Assist in store business. Feedback on products and food sampling. Participate actively in the preparation and running of company events, such as private sales events, Shape Run 2014, etc.

Collate all incoming invoices, meticulous cross checking, and verification of bills to ensure timely and accurate payments every month.Liaise and follow up with internal staffs and overseas agents for accuracy purposes.Prepare journal entries, payment vouchers and reconciliations.Prepare precise weekly and month-end Accounts Payable and Receivable reports to management with close monitoring to achieve desired result.

Bachelor Of Science - Bs, Applied Mathematics & Economics

Graduate Diploma, Accounting